Physician Office Supervisor

1103 Team Member Services; United States; On-site; USD 28,000 - 51,000; Full time

Benefits offered by this job

Medical

Dental

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Port Charlotte, FL is seeking a capable Medical Office Manager to lead the physician affiliate office, ensure cost-effective operations, and maintain high-quality patient care. The role requires managing schedules, staff, and compliance across HIPAA and regulatory standards.

You will coordinate physician credentialing, monitor billing practices, and contribute to annual budget planning while supporting staff development and patient-focused service.

Qualifications

• High School Diploma or Equivalency required.
• 2+ years leadership experience in a medical setting or physician office manager role required.
• Experience in managing multiple practices or specialty practices preferred.

Responsibilities

• Prepare and track data reflecting turnaround time and test results.
• Prepare, update, and track department schedules for staffing and on-call coverage.
• Enforce policies, HIPAA standards, and regulatory compliance.
• Review billing practices for physician and office reimbursement.
• Assist in annual budgeting and analyze expense reports.

Skills

MS Outlook

Excel

Word

PowerPoint

Internet

Education

High School Diploma or Equivalency

Job description

Our promise to you: Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family:

Benefits

• Medical
• Dental
• Vision Insurance
• Life Insurance
• Disability Insurance
• Paid Time Off from Day One
• 403-B
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Schedule: Full time Shift: Day (United States of America)

Location

Address: 2400 Harbor Blvd City: Port Charlotte State: Florida Postal Code: 33952

Job Description

• Travel: Up to 75% travel between practices - North Port, Port Charlotte, Punta Gorda & Arcadia
• Shift: Rotating Schedule, 6:30AM/4:30 & 7:30-5:00PM
• Prepares and tracks data reflecting turnaround time and test results.
• Prepares and presents timely employee evaluations and coordinates the completion of employee competencies.
• Prepares, updates, and tracks department schedules to ensure adequate staffing coverage, including on-call schedules.
• Interprets and enforces appropriate policies and procedures.
• Ensures staff compliance with local, state, and federal regulations and maintains medical records in compliance with HIPAA requirements.
• Maintains updated Policies and Procedures manuals and ensures the office meets Safety and Infection Control standards.
• Acts as a liaison for patients and staff, responds to concerns, assists with physician credentialing, and provides reports and statistics as requested.
• Manages the physician affiliate office/department to ensure cost-effective and efficient operations while providing high-quality care.
• Regularly reviews billing practices to ensure appropriate physician and office reimbursement.
• Assists in the preparation of the annual budget and reviews and analyzes Responsibility and Expense Detail Reports.
• Takes corrective action to address negative variances and assigns payables and credits against budgetary categories.
• Ensures the correctness and timeliness of Accounts Receivable and Accounts Payable, including the security of money.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Candidate must also be proficient and possess current working knowledge in the use of MS Outlook, Excel, Word, PowerPoint, and Internet.
• Must be proficient in the English language.
• Must be able to adapt easily to changes in the work environment.
• Excellent communication skills both written and verbal, interpersonal and organizational skills are also required.
• Job duties require self-motivation and persistence; along with strict, self-imposed time management and using discernment when prioritizing projects and daily workload.
• Seeks further education and personal growth.
• Must have knowledge of TJC requirements and local, state, and federal regulations.
• Knowledge of ICD-10 and CPT coding experience, CMS, Joint Commission and corporate quality indicators.
• Ability to greet patients and answering the telephone in a professional, pleasant and helpful manner.
• Candidates must possess excellent communication skills as well as knowledge of medical practice operations.
• Work requires interpersonal skills necessary to function as liaison between physicians, clinical and clerical staff as well as patients and their family members.
• Work requires knowledge of physician office policies, procedures, and equipment.
• Must be able to handle a fast-paced environment in a confident, professional manner.
• Must be a self-motivator, possessing a high level of judgment skills and initiative, along with the ability to prioritize and coordinate several tasks simultaneously, while retaining a confident, knowledgeable, and helpful demeanor.

Education

• High School Grad or Equiv [Required]

Work Experience

• 2+ years experience in leadership capacity [Required]
• Experience as a lead role in a medical setting or physician office manager [Required]
• Experience in management of multiple practices or specialty practices [Required]

Licenses and Certifications

• Basic Life Support - CPR Cert (BLS) [Required]
• Certified Medical Assistant (CMA) [Required]
• Registered Medical Assistant (RMA) [Required]
• Certified Clinical Medical Assistant (CCMA) [Required]
• National Certified Medical Assistant (NCMA) [Required]
• Nationally Registered Certified Medical Assistant (NRCMA) [Required]
• Clinical Medical Assistant Certification (CMAC) [Required]
• Certified Medical Office Manager (CMOM) [Preferred]

Physical Requirements

• Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$19.96 - $37.11

Background Screening Requirement (Florida Law)

Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.