Physician Office Coordinator

Team Member Services; Saint Paul (MN); On-site; USD 25,000 - 39,000; Full time

Job summary

AdventHealth Ocala is hiring for a full-time scheduling and patient access role. You will coordinate clinic procedures, verify insurance eligibility, and handle pre-certifications to keep workflows smooth and compliant.

The position requires strong organizational, interpersonal, and communication skills, with attention to detail. Office experience and proficiency with MS Office are essential in a busy healthcare setting.

Qualifications

• High School diploma or equivalent required.
• Associates degree preferred.
• 2+ years of office experience required.

Responsibilities

• Schedules patients for clinic-based procedures, coordinating with relevant departments.
• Registers patients and verifies benefit eligibility for visits.
• Completes authorization and pre-certification related to procedures.
• Liaises with insurance companies to provide required information for approvals.
• Relays preparation and instructions for procedures to patients.
• Coordinates equipment and medications needed for procedures.

Skills

Interpersonal skills

Organizational skills

Multitasking

Data handling

Teamwork

Verbal & Written communication

Typing skills

Education

High School Diploma or Equivalency

Associate's degree

Tools

Microsoft Office Suite

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

• Full time
• Shift: Day (United States of America)
• Address: 1500 Se 17Th St
• City: Ocala
• State: Florida
• Postal Code: 34471

Job Description:

• Schedules patients for clinic-based procedures, coordinating with relevant departments.
• Registers patients and performs benefit eligibility verification applicable for patient visits.
• Completes authorization and pre-certification related to patient procedures.
• Serves as a liaison with insurance companies to submit accurate information needed for approval.
• Relays instructions and preparation details for procedures to patients.
• Coordinates equipment and medications needed for procedures.
• Acts as a liaison with vendors to ensure equipment and vendor presence when needed.
• Oversees training needed for procedures and ensures appropriate cleaning and maintenance of all equipment.
• Assists in patient procedures and oversees timely billing of procedures.
• Orders and maintains supplies for the department within budget guidelines.
• Oversees clinic-based procedure operations, ensuring efficient and effective workflow.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient with Microsoft office [Required]
• Demonstrate interpersonal skills by effectively communicating with all levels of management and outside vendors and medical office staff [Required]
• Strong emphasis on organizational skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to hand data that is sensitive or confidential in nature [Required]
• Ability to work independently or in a team environment [Required]
• Display professional interactions with all levels of internal and external customers [Required]
• Excellent verbal and written communication skills [Required]
• Proficient in computer and typing skills [Required]

Education:

• High School Grad or Equiv [Required]
• Associate's [Preferred]

Field of Study:

N/A

Work Experience:

• 2+ years office experience [Required]
• Medical office scheduling and authorization experience [Preferred]

Additional Information:

N/A

Licenses and Certifications:

N/A

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$17.80 - $28.48

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening , including fingerprinting, as required by state law.

Applicants may review general information about Florida's background screening requirements at the Florida Care Provider Background Screening Clearinghouse : https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.