Physician Office Coordinator

adventhealth; Ocala (FL); On-site; USD 24,287 - 38,848; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403-B Retirement Plan

Parental Leave 4 weeks

Career Development

Whole Person Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth in Ocala, FL seeks an experienced office professional to support OB/GYN operations. You will schedule clinic procedures, verify benefits, and process authorizations, serving as a liaison with insurers and patients.

The role requires 2+ years of office experience, familiarity with medical office processes, and strong communication and organizational skills. Full-time daytime hours with comprehensive benefits are offered.

Qualifications

• Proficient with Microsoft Office applications.
• Demonstrate strong communication with management, vendors, and staff.
• Strong attention to detail and organizational skills.
• Able to multitask and manage sensitive data.
• Able to work independently or in a team.
• Maintain professional interactions with internal and external customers.
• Clear verbal and written communication skills.

Responsibilities

• Supports OB/GYN Office operations.
• Schedule patients for clinic procedures in coordination with departments.
• Register patients and verify benefits for visits.
• Process authorizations and pre-certifications for procedures.
• Liaise with insurance companies for approvals.
• Communicate preparation details for procedures to patients.
• Coordinate equipment and medications for procedures.
• Coordinate with vendors for equipment and presence.
• Oversee training for procedures and ensure equipment maintenance.
• Assist in patient procedures and manage timely billing.
• Order and manage supplies within budget.
• Ensure efficient clinic procedure workflow.
• Perform other duties as assigned.

Skills

Microsoft Office

Interpersonal skills

Organizational skills

Multitasking

Data handling (confidential)

Independent / team work

Professional communication

Education

Associate degree or higher (preferred)

Bachelor's degree (preferred)

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

1219 S Pine Ave

City:

Ocala

State:

Florida

Postal Code:

34471

Job Description:

• Supports OB/GYN Office
• Schedules patients for clinic-based procedures, coordinating with relevant departments.
• Registers patients and performs benefit eligibility verification applicable for patient visits.
• Completes authorization and pre-certification related to patient procedures.
• Serves as a liaison with insurance companies to submit accurate information needed for approval.
• Relays instructions and preparation details for procedures to patients.
• Coordinates equipment and medications needed for procedures.
• Acts as a liaison with vendors to ensure equipment and vendor presence when needed.
• Oversees training needed for procedures and ensures appropriate cleaning and maintenance of all equipment.
• Assists in patient procedures and oversees timely billing of procedures.
• Orders and maintains supplies for the department within budget guidelines.
• Oversees clinic-based procedure operations, ensuring efficient and effective workflow.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient with Microsoft office [Required]
• Demonstrate interpersonal skills by effectively communicating with all levels of management and outside vendors and medical office staff [Required]
• Strong emphasis on organizational skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to hand data that is sensitive or confidential in nature [Required]
• Ability to work independently or in a team environment [Required]
• Display professional interactions with all levels of internal and external customers [Required]
• Excellent verbal and written communication skills [Required]

Education:

• Associate [Preferred]
• Bachelor's [Preferred]

Field of Study:

• high school graduate

Work Experience:

• 2+ years office experience [Required]
• Medical office scheduling and authorization experience [Preferred]

Physical Requirements:

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$17.63 - $28.20

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.