Physician Office Coordinator

Team Member Services; Florida; On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave - 4 weeks

Career Development

Well-being Resources

Mental Health Resources

Job summary

AdventHealth in Wesley Chapel, FL is seeking a Scheduling Specialist to coordinate clinic-based procedures, verify benefits, obtain authorizations, and liaise with insurers. You will handle scheduling, patient prep, and oversee supplies while ensuring accurate billing and compassionate care.

This full-time, day-shift role emphasizes teamwork, organization, and strong communication in a busy health system environment.

Qualifications

• High School Grad or Equiv (Required).
• Associate's degree preferred.
• Medical office scheduling and authorization experience helpful.

Responsibilities

• Schedules patients for clinic-based procedures and coordinates with departments.
• Registers patients and verifies benefit eligibility for visits.
• Completes authorization and pre-certification related to procedures.
• Acts as liaison with insurers to submit information for approval.
• Relays procedure instructions and prep details to patients.
• Coordinates equipment and medications for procedures.

Skills

Microsoft Office

Interpersonal skills

Organizational skills

Multitasking

Data handling (confidential)

Teamwork

Verbal and written communication

Typing skills

Education

High School Grad

Associate's (Preferred)

Tools

MS Office

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift: Day (United States of America)

Address: 26827 Foggy Creek Rd

City: Wesley Chapel

State: Florida

Postal Code: 33544

Job Description:

• Schedules patients for clinic-based procedures, coordinating with relevant departments.
• Registers patients and performs benefit eligibility verification applicable for patient visits.
• Completes authorization and pre-certification related to patient procedures.
• Serves as a liaison with insurance companies to submit accurate information needed for approval.
• Relays instructions and preparation details for procedures to patients.
• Coordinates equipment and medications needed for procedures.
• Acts as a liaison with vendors to ensure equipment and vendor presence when needed.
• Oversees training needed for procedures and ensures appropriate cleaning and maintenance of all equipment.
• Assists in patient procedures and oversees timely billing of procedures.
• Orders and maintains supplies for the department within budget guidelines.
• Oversees clinic-based procedure operations, ensuring efficient and effective workflow.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient with Microsoft office [Required]
• Demonstrate interpersonal skills by effectively communicating with all levels of management and outside vendors and medical office staff [Required]
• Strong emphasis on organizational skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to hand data that is sensitive or confidential in nature [Required]
• Ability to work independently or in a team environment [Required]
• Display professional interactions with all levels of internal and external customers [Required]
• Excellent verbal and written communication skills [Required]
• Proficient in computer and typing skills [Required]

Education:

• High School Grad or Equiv [Required]
• Associate's [Preferred]

Work Experience:

• 2+ years office experience [Required]
• Medical office scheduling and authorization experience [Preferred]

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Pay Range:

$17.80 - $28.48

Background Screening Requirement (Florida Law)

Applicants may review general information about Florida's background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

Equal Opportunity Employer

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.