Photo Merchandise Coordinator

Cypress HCM; Coraopolis (Allegheny County); On-site; USD 23,000 - 28,000; Full time

Job summary

Cypress HCM is seeking a Photo Merchandise Coordinator to own end‑to‑end product and prop logistics, ensuring accurate styling and brand consistency across marketing shoots. The role coordinates with internal teams and external partners to meet deadlines and strategic objectives, while on‑site leadership during select photoshoots maintains efficiency and quality.

The position requires a bachelor’s degree and 1–3 years in merchandising or creative production, with strong organizational and

Qualifications

• Bachelor’s degree required.
• 1–3 years of related merchandising/production experience or similar.
• Proactive, accountable, and results-driven.

Responsibilities

• Own merchandise logistics for creative production from sample requests to return, including budgeting and shipping.
• Coordinate with creative, merchandising, marketing and production teams; QC photoshoot CAD decks and align on shot plans.
• Lead pre‑shoot and on‑set merchandise flow, wardrobe and prop styling, and ensure brand standards during fittings and styling on set.
• Manage quarterly fit models and seasonal looks, schedule fittings, and keep stakeholders updated.

Skills

Ownership mindset

Collaborative teamwork

Proactive issue resolution

Excellent communication

Strong organizational skills

Independent work

Problem-solving

Knowledge of Product Marketing

MS Office proficiency

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

The Photo Merchandise Coordinator is a key owner in the end‑to‑end management of product and prop logistics that drives marketing photography and video across all marketing channels. This role ensures merchandise accuracy, styling consistency, and flawless execution by proactively coordinating with internal and external cross‑functional partners. As the gatekeeper of all product and wardrobe logistics, the Photo Merchandise Coordinator owns the integrity of creative output, ensuring every production meets brand standards, deadlines, and strategic objectives. The role also serves as the on‑site merchandise lead during select photoshoots, ensuring accuracy, efficiency, and seamless creative execution.

Description

• The Photo Merchandise Coordinator is a key owner in the end‑to‑end management of product and prop logistics that drives marketing photography and video across all marketing channels. This role ensures merchandise accuracy, styling consistency, and flawless execution by proactively coordinating with internal and external cross‑functional partners. As the gatekeeper of all product and wardrobe logistics, the Photo Merchandise Coordinator owns the integrity of creative output, ensuring every production meets brand standards, deadlines, and strategic objectives. The role also serves as the on‑site merchandise lead during select photoshoots, ensuring accuracy, efficiency, and seamless creative execution.

Duties

• Own merchandise logistics for creative production by leading sample requests, managing the internal tracking system, and overseeing the flow of product from acquisition through return. Accountable for all purchases, packing, shipping, and budget reconciliation. (40%)
• Act as the central liaison between creative, merchandising, marketing, and production teams and lead the quality control check of all photoshoot CAD decks before they are final to ensure success of each shoot. Anticipate needs, resolve issues, manage project milestones and perform constant accuracy checks of photoshoot working documents against creative shot plans throughout each phase of production, collaborating with creative and marketing to align on discrepancies. (20%)
• Drive pre‑photoshoot and on‑set merchandise process by leading the merchandise flow to maintain an efficient shoot schedule. Lead wardrobe and prop stylists through product details of each shot, identifying challenges and finding resolutions, to ensure brand standards are maintained through fitting, alteration, and styling processes on set. Partner with creative and production teams during the talent selection process to ensure that final talent aligns with product sizing and upholds the quality and integrity of each look. (20%)
• Lead fit model operations and quarterly style‑out meetings by building out comprehensive quarterly looks based on quarterly buys and seasonal marketing stories. Manage fitting sessions according to meeting schedules, assigning models or mannequins and preparing merchandise to maintain efficiency. Communicate real-time updates to stakeholders, ensuring meetings remain on track and productive. (20%)

Requirements

• Bachelor’s degree required
• 1–3 years of related experience in merchandising, creative production, marketing or related field.
• Strong ownership mindset with accountability for end‑to‑end processes
• Collaborative team player with the ability to influence and drive alignment
• Must have a proactive approach to identifying issues and developing effective solutions
• Excellent written and verbal communication skills
• Superior organizational skills are essential to prioritize tasks and ensure projects are completed on time
• Ability to work independently while collaborating effectively with internal and external teams
• Proven ability to problem‑solve and adapt in fast‑paced, changing environments
• Knowledge of Product Marketing and Trends
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams) is essential
• Demonstrates initiative and inspires high‑quality work
• Brings a positive, solution‑oriented mindset under pressure
• Flexible and adaptable to evolving creative needs
• Results‑driven, with a passion for delivering excellence
• Must be able to sit and stand for long periods of time
• Must be able to lift up to 50 pounds

Compensation

• $16.38- 20.27/hr W—2

Req ID

• 3478-1