Creative Production & Logistics Coordinator

Malakye; Sausalito (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Malakye is seeking an entry-level Creative Production & Logistics Coordinator to serve as the operational backbone and visual storyteller of our in-office creative space. You will manage the lifecycle of product samples, organize assets for major photoshoots, and actively film behind-the-scenes content with founders and designers, bridging logistics, digital asset coordination, and social media marketing.

This hands-on role offers growth in a fast-paced, collaborative environment with daily

Qualifications

• Career Level: entry-level position with a strong work ethic and willingness to learn.
• Core Skills: exceptional organizational skills and attention to detail for tracking inventory.
• Brand Fit: aligns with brand aesthetic and collaborative culture.
• Travel Flexibility: travel 2–4 times per year for off-site shoots and production support.
• Physical Demands: ability to lift and move sample boxes up to 60 lbs.
• Work Location: in-office headquarters.
• Schedule: 4–5 days per week in the office.

Responsibilities

• Photoshoot & Sample Management: maintain inventory, locate samples, and replace missing items.
• Social Media & Content Creation: film on-site content with founders and designers; brainstorm concepts.
• Digital Asset & Post-Production Support: organize images, assist with selection, adhere to file naming conventions.
• Marketing, Logistics & Office Support: fulfill samples, coordinate with influencers, prepare studio spaces.

Skills

Organizational skills

Detail oriented

Content creation

Travel readiness

Office coordination

Education

High school diploma or equivalent

Tools

Dropbox

Job description

As our entry-level Creative Production & Logistics Coordinator, you will act as the operational backbone and visual storyteller of our in-office creative space.

You will manage the entire lifecycle of our product samples, organize physical and digital assets for major photoshoots, and actively film engaging behind-the-scenes content with our founders and designers.

This multi-faceted role bridges the gap between logistical sample management, digital asset coordination, and creative social media marketing.

Photoshoot & Sample Management

• Inventory & Maintenance: Receive, hang, steam, and maintain the photo sample line in merchandise order throughout the season. Keep a meticulous inventory of all samples and track their locations.
• Rep Relations: Coordinate closely with sales representatives to replace missing samples and maintain real-time tracking of line locations.
• Shoot Preparation: Prep for upcoming shoots by pulling samples, building racks, steaming garments, and placing look dividers. Attend style-outs, take detailed notes, and manage samples during creative meetings.
• On-Set & Travel Support: Assist stylists during studio flat shoots. Bag, pack, and tag looks for lifestyle shoots, and provide hands-on assistance on-set for studio and location shoots as time permits. Travel 2-4 times per year to support on-location photoshoots and production.
• Seasonal Line Management: Receive the bi-annual FairHarbor line to hang, steam, and organize according to the designated shot list order.

Social Media & Content Creation

• On-Site Filming: Shoot casual, high-quality, in-office video content featuring our founders and designers for social media platforms.
• Content Ideation: Brainstorm and pitch fun, creative concepts to elevate our digital marketing and engage our audience.
• Behind-the-Scenes: Capture authentic, day-to-day moments, product development previews, and on-set action to support digital marketing needs.

Digital Asset & Post-Production Support

• Creative Selection: Assist the creative team in making image selects from studio shoots and deliver organized selection lists to the photographer.
• Image Organization: Help sort edited images for cropping and ensure strict adherence to established file-naming conventions.
• Cloud Management: Maintain the organization, structure, and naming conventions of all photography assets on Dropbox.

Marketing, Logistics & Office Support

• Sample Fulfillment: Gather and ship product samples to fulfill ongoing marketing video needs.
• Influencer Outreach: Coordinate directly with the customer service team to fulfill and ship product requests for brand influencers.
• Marketing Shoots: Organize and set up studio spaces and product racks specifically for marketing flat shoots.
• Team Player Mindset: Maintain a hands‑on approach and remain willing to assist with general, day‑to‑day tasks around the office as operational needs arise.

About You (Requirements)

• Career Level: This is an entry-level position - no extensive corporate experience required, just a powerful work ethic and a desire to learn.
• Core Skills: Exceptional organizational skills with a sharp eye for detail and the ability to track moving inventory without breaking a sweat.
• Brand Fit: A natural alignment with our brand aesthetic and culture, bringing high energy and a collaborative spirit to the office every day.
• Travel Flexibility: Willing and able to travel 2-4 times per year for off‑site photoshoots, brand campaigns, and production support.
• Physical Demands: Must be able to comfortably lift, carry, and move sample boxes and production gear up to 60 lbs.
• Work Location: This is an in‑office position located at our headquarters.
• Schedule: Expect to be in the office 4 to 5 days a week, subject to shifting business requirements, travel schedules, and manager approval.