Philanthropy Program Manager - Events

Fred Hutchinson Cancer Center (Fred Hutch); Seattle (WA); Hybrid; USD 80,000 - 115,000; Full time

Benefits offered by this job

Medical benefits

Vision coverage

Dental coverage

Tuition reimbursement

Paid vacation

Paid holidays

Parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle, WA, seeks a Philanthropy Program Manager for Events to lead planning, production, and delivery of fundraising events within the Philanthropy team. The role requires coordinating with executives, vendors, and cross-functional partners to deliver exceptional donor experiences.

This hybrid position, with a minimum of two days on the South Lake Union campus, involves travel, weekend and evening work as needed, and contributes to the ambitious Campaign for

Qualifications

• Bachelor's degree or equivalent experience.
• Three years related experience.

Responsibilities

• Plan, produce, and deliver comprehensive event plans with strategy, timelines, budgets, and production plans.
• Coordinate with vendors, venues, and stakeholders to ensure seamless event execution and develop audience strategies.
• Oversee all event production aspects including invitations, guest registration, seating, and on-site logistics.
• Build partnerships to strengthen programs and manage engagement of stakeholders.
• Collaborate with leadership to implement programs and achieve program goals.
• Document and maintain records for historical reference and analysis.
• Establish and update procedures and processes.
• Serve as an individual contributor with program responsibility.

Skills

Event management

Project management

Budgeting

Vendor management

CRM Raiser's Edge

Communication skills

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Auction software

Job description

Philanthropy Program Manager - Events

Job ID: 31378

Type: Regular Full-Time

Location: US-WA-Seattle

Category: Administrative Support

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Fred Hutch's Philanthropy department raises funds that accelerate cancer and related disease research, clinical research, and advance education to help Fred Hutch become the world's best cancer center. Since April 2022, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

Our team of more than 140 staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about fueling world-changing science. Our FY27 goals include advancing our ambitious $3 billion Campaign for Fred Hutch, increasing our annual fundraising, deepening our patient family fundraising, and expanding support from local and national communities. Our success is made possible through a deep commitment to operational excellence and an environment of belonging.

Job Summary

The Program Manager, Events, is a member of the Experience & Engagement program and reports to the Executive Director, Events. The Experience & Engagement program is responsible for broad-based fundraising; peer-to-peer programming; donor communications; donor marketing; and a robust pipeline of events.

The Program Manager, Events, is responsible for the development, management, planning, production, and delivery of program priorities within Philanthropy. The Program Manager, Events, plays a pivotal role in planning, executing, and evaluating fundraising events for Fred Hutch's Philanthropy team. This position requires a strong ability to manage multiple projects simultaneously and collaborate effectively with cross-functional teams to deliver exceptional experiences for donors and prospective donors to Fred Hutch.

Some travel and weekend and evening work will be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

Responsibilities

• In partnership with Executive Director, Events, and program leads, plan, produce, and deliver comprehensive event plans, including strategy, timelines, budgets, and production plan.
• Manage and coordinate with vendors, venues, and other stakeholders to ensure seamless event execution; partner with internal stakeholders to develop audience strategies and program content.
• Oversee all aspects of event production including producing invitations managing guest registration and seating arrangements, and management of on-site logistics.
• Build strategic and collegial partnerships to problem-solve and strengthen programs.
• Manage engagement and strategic growth of internal and/or external stakeholders.
• Collaborate with Philanthropy leaders and partners teams to develop innovative strategies and clear goals and implement programs/projects that deliver on those goals.
• Implement and manage all aspects and logistics of assigned projects from concept to completion.
• Collaborate with partner teams and programs to produce deliverables.
• Document and maintain records for historical reference and analysis.
• Establish, improve, and/or update procedures and processes.
• Serve as an individual contributor; this role has program responsibility but does not have people or fundraising responsibility.
• Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent experience.
• Three years related experience.

PREFERRED QUALIFICATIONS:

• Experience managing events with an auction component including auction software database management; item procurement, packaging, and fulfillment; and writing catalog descriptions.
• Familiarity with bidding dynamics, lot cataloging, or client management in live or online auction settings.
• Proven experience working with volunteers and volunteer committees.
• Ability to periodically perform light lifting, carrying, pushing, or pulling of event materials weighing approximately 20 pounds.
• Experience in nonprofit, research, or health care environment with campaign planning or campaign implementation experience.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Advanced proficiency in Microsoft Office Suite and experience with a CRM, Raiser's Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

The annual base salary range for this position is from $80,172 to $114,941, and pay offered will be based on experience and qualifications.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.