Philanthropy Operations Coordinator

Rose Hill Center Inc; Holly (CO); On-site; USD 52,000 - 68,000; Full time

Job summary

Rose Hill Foundation is seeking a PhIlanthropy Operations Coordinator to support fundraising and donor relations. You will manage donor data, process gifts, and prepare acknowledgments while providing exceptional donor service.

The role includes administrative support for the development team, event logistics, and reporting. A three-year track record in donor relations and strong communication skills are required.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Minimum three years of fundraising or donor relations experience.
• Experience with databases and donor management systems is essential.

Responsibilities

• Provide administrative support for the development team: scheduling, minutes, and project tracking.
• Assist with donor mailings, stewardship communications, and outreach initiatives.
• Deliver outstanding donor service with timely follow-up and accurate information.
• Process donations, pledges, and matching gifts; prepare acknowledgments and tax receipts.
• Maintain donor database, generate reports, and segment lists for campaigns.
• Coordinate with accounting to reconcile reports and code donations accurately.
• Support fundraising events: logistics, registration, on-site support, and follow-up.

Skills

Donor relations

Database management

Event coordination

Customer service

Detail oriented

Education

Associate degree

Bachelor’s degree preferred

Job description

The Philanthropy Operations Coordinator plays a critical role in supporting the fundraising and donor relations efforts of the Rose Hill Foundation. This position requires a highly organized, detail-oriented professional who thrives on providing exceptional customer service to donors and stakeholders. The position is responsible for providing administrative support, managing the donor database, handling gift processing and acknowledgments, and providing logistical support with donor relations, communications, and fundraising events.Administrative & Team SupportProvide general administrative support for the development team, including scheduling, correspondence, meeting minutes, and project tracking.Assist with donor mailings, stewardship communications, presentations, and other outreach initiatives.Provide outstanding customer service to donors through timely follow-up, accurate information.Donor Database and Gift ProcessingProcess all donations, pledges, and matching gifts.Generate timely, personalized donor acknowledgements and tax receipts.Manage, organize, and update relevant data in the donor database.Pull segmented mailing lists, queries, and reports to support campaigns and stewardship efforts.Financial Coordination & ReportingCollaborate with the accounting team to reconcile monthly development reports and ensure donations are accurately coded to appropriate funds and programs.Track and code all Foundation expenses and invoices with attention to detail and financial accuracy.Maintain gift documentation and audit-ready records in accordance with Foundation policies.Event Support and LogisticsAssist with fundraising events, including scheduling and coordinating event logistics, registration, on-site event support, and event follow-up.Education: Associate’s degree required; bachelor’s degree preferred. Ability to meet certification in CPR and First Aid.Experience: Minimum three years of experience. Experience working with databases. Prior fundraising experience a plus.Skills:Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.Strong organizational skills with the ability to pace activities; anticipate and meet deadlines.Advanced ability to read, write, and interpret documents.Ability to communicate effectively both orally and in writing.Ability to effectively utilize a teamwork approach with residents, visitors, families, staff at all levels, Board member, donors, and other external entities.Ability to utilize various computer software programs and implement systems to track donors and donations.Ability to meet the physical, intellectual, emotional, and social needs of residents with varying degrees of mental illness or disability.Ability to support the therapeutic environment.