Philanthropy & Engagement Coordinator (Administration)

Wave Hill; New York (NY); Hybride; USD 54 000 - 66 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K

Pension

Paid Time Off

Hybrid remote work

Résumé du poste

Wave Hill is seeking a detail-oriented Philanthropy & Engagement Coordinator to support donor relations and fundraising operations in a friendly nonprofit setting in New York. You will draft donor communications, help coordinate stewardship, manage calendars, and assist with events.

The role involves maintaining donor data, supporting prospect development, and acting as a primary contact for donors and Members.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2–4 years of relevant nonprofit fundraising office experience.
• Excellent written communication skills, including donor correspondence experience.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Ability to prioritize tasks and manage competing deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and CRM donor databases (prefer Blackbaud).
• Interest in developing a career in nonprofit fundraising and donor relations.

Responsabilités

• Prepare donor correspondence including acknowledgments, solicitations, and reminders.
• Coordinate donor stewardship and recognition across donor levels.
• Provide admin support for Philanthropy & Engagement team and President & ED; manage calendars and events.
• Serve as liaison to Board of Directors and committees; coordinate meetings and communications.
• Maintain donor information, gift records, reports, and files in CRM and tracking tools.
• Conduct research and support prospect development.
• Act as point of contact for donors and Members via phone and email.
• Set up and maintain online giving platforms.
• Track expenses, process invoices, and manage supplies.
• Coordinate and contribute to events and special projects.
• Provide backup support and enter donations/Memberships as needed.
• Perform other related duties.

Connaissances

Donor relations

Written communication

Time management

Detail orientation

Discretion

Prioritization

Team coordination

Formation

Bachelor’s degree or equivalent

Outils

Microsoft Office

CRM donor databases (Blackbaud)

Description du poste

Key Responsibilities

• Prepare donor correspondence, including acknowledgments, solicitations, pledge reminders, and supporting materials, ensuring accuracy and timely completion.
• Coordinate donor stewardship and recognition to strengthen relationships with donors at all levels.
• Provide administrative support for the Philanthropy & Engagement team and the President & Executive Director, including managing calendars, scheduling, and setting up events and meetings.
• Serve as a liaison to the Board of Directors and committees, maintain and create materials, and coordinate meetings and communications.
• Maintain accurate donor information, gift records, reports, and departmental files across the CRM and other tracking tools to support effective operations.
• Conduct research and support prospect development.
• Serve as a point of contact for donors and Members via phone and email.
• Set up and maintain online giving platforms.
• Track expense budgets, process invoices, and manage stationery and supplies.
• Coordinate and contribute to events, department-wide initiatives, and special projects.
• Serve as backup support to other team members and enter donations and Memberships as needed.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2 to 4 years of relevant experience in a nonprofit fundraising office.
• Excellent written communication skills, including experience preparing donor correspondence.
• Strong attention to detail and organizational skills.
• Sound judgment and the ability to handle confidential information with discretion.
• Ability to prioritize tasks, manage competing deadlines, and work efficiently in a fast-paced environment.
• Proficiency with Microsoft office and CRM donor databases, preferably Blackbaud products.
• Interest in developing a career in nonprofit fundraising and donor relations.

Schedule And Salary

• Full-time, non-exempt position, annual salary is $60,000.
• Monday – Friday with the flexibility to work evenings and weekends when needed.

The hiring salary or salary range is dependent on the scope of work and responsibilities of the position. Salaries offered to candidates are based on numerous factors, including, but not limited to, the candidate’s experience, skills, training and certifications, education, and other factors in addition to the scope of responsibilities of the specific position.

Benefits

Medical, Dental, and Vision insurance, Life insurance, 401K and pension, paid time-off, and hybrid remote work programs.

Wave Hill is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Wave Hill is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, programs, and activities. To request reasonable accommodation, contact [e-mail].