Philanthropy Coordinator - Board

Jupiter Medical Center; Florida; On-site; USD 42,000 - 60,000; Full time

Job summary

Jupiter Medical Center Foundation seeks a Philanthropy Coordinator to support a team of gift officers with administrative, logistical, and data-entry tasks essential to the fundraising cycle.

You will assist in cultivation, solicitation, and stewardship of donors, manage donor records in Raiser's Edge, and help prepare meetings and events. This role requires strong communication skills and proficiency in MS Office.

Qualifications

• Minimum 2–4 years fundraising experience in a non-profit setting; healthcare experience is a plus.
• Detail-oriented self-starter who can solve problems and work independently or in a team.
• Strong oral and written communication skills.
• Proficient in MS Office; familiarity with Blackbaud Raiser's Edge.

Responsibilities

• Assist with the cultivation, solicitation, and stewardship of current and prospective donors.
• Provide administrative, logistical, project management, and data entry support for a team of 6–8 gift officers.
• Update donor records and pull reports for portfolio reviews in Raiser's Edge.
• Coordinate meeting rooms and audio-visual support; handle donor inquiries.
• Attend off-site Foundation events as needed.

Skills

Detail oriented

Self-starter

Oral and written communication

MS Office (Word; Excel; PowerPoint)

Education

Bachelor's degree in communications, hospitality or related field

Tools

Blackbaud Raiser's Edge

Job description

Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world‑class health care in Palm Beach County and the greater Treasure Coast.

Outstanding physicians, state‑of‑the‑art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of patient needs. Jupiter Medical Center is the only hospital in Palm Beach, Martin, St. Lucie and Indian River counties to receive a 4‑star quality and safety rating from the Centers for Medicare & Medicaid Services (CMS).

Education

• Bachelor's degree in communications, hospitality or related field with strong customer service skills preferred.

Experience / Qualifications

• Minimum 2-4 years work experience in a non-profit agency, specifically in the fundraising field, or equivalent. Healthcare experience a plus.
• Must be detail oriented, a self-starter and have the ability to proactively problem solves and work well both individually and as part of a team.
• Strong oral and written communications skills.
• Proficient in Microsoft Office, specifically Word, Excel and Power Point
• Knowledge of accessing and utilizing Blackbaud Raiser’s Edge.

Position Summary

The Philanthropy Coordinate (PC) provides general administrative, logistical, project management, data entry and fundraising support for a team of 6 to 8 gift officers at Jupiter Medical Center Foundation. The PC will be part of a fast‑paced team and ensure the smooth functioning of all aspects of the fundraising cycle – identify, engage, evaluate, solicit, recognize, and steward. Structured for continued future growth within the organization, this position reports directly to the Chief Philanthropy Officer and Director of Major Gifts.

• Assist with the cultivation, solicitation, and stewardship of current and prospective donors.
• Work independently and within a team.
• The PC will take initiative to manage their own priorities yet work collaboratively in a team environment to provide regular administrative support to the Chief Philanthropy Officer and Philanthropy team.
• Maintain administrative records, minutes and legal documents pertaining to Jupiter Medical Center Foundation board members.
• Serve as a point of contact for Jupiter Medical Center Foundation board members.
• Responsible for answering main Foundation phone line and directing calls appropriately.
• Assist Foundation Staff in preparing conference rooms for meetings, including audio visual support.
• Provide a positive giving experience to donors over the phone and in person. Ability to handle incoming calls for memorial and in honor of gifts.
• Be comfortable with data entry and proficient in Microsoft office, specifically Word, Excel, and Power Point.
• Utilize Raiser’s Edge to update and maintain donor records and assist with pulling reports for portfolio review meetings.
• Prioritize and manage multiple tasks, deliver results under tight deadlines with little oversight at times.
• Complete special projects as assigned.
• Attend off‑site Foundation events as needed.
• Be proactive in seeking additional duties and improving processes.
• Performs other duties as assigned.

Team Member Competencies

Establishing Relationships

Builds effective networks, working relationships, and alliances in order to collaborate effectively within department and organization. Can relate to all kinds of people regardless of background; find topics and common interests that can be used to build rapport with others.

Peer Support

Provides guidance and feedback to help others strengthen knowledge/skills needed to accomplish tasks, solve problems, and perform effectively within the team.

Inspiring and Motivating Others

Fosters commitment and cohesiveness by facilitating cooperation and working as a team within the organization toward goal accomplishments. Work well with others, build consensus, and ensure cooperation to complete tasks and positive workflow.

Demonstrating Emotional Intelligence

Exercises self‑leadership, self‑awareness, and self‑regulation; manages emotions so that they are expressed appropriately; leads others by showcasing adaptability, empathy, and social skills.

Acting with Integrity

Interacts with others in a way that is seen as direct and truthful; ensures confidence in individual and organizational motives and representations. Acts in a way that is consistent with personal and organizational values by keeping confidence, promises, and commitments. Clearly states goals and beliefs; informs people of their true intentions, does what they say they will do; follows through on commitments.

Being a Champion for Change and Innovation

Supports people in their efforts to try new things. Thinks creatively, generates novel and valuable ideas and uses these ideas to develop new or improved processes. Accepts new ways of doing things and adapts to change.

Communicating Effectively

Speaks and writes clearly, conveys information in a concise, organized, and logical manner. Is adept at tailoring the message to fit the interests and needs of the audience. Listens attentively and exercises tact, discretion, and diplomacy when interacting with members of the department and organization.

Promoting Diversity and Inclusion

Treats all people with dignity and respect. Demonstrates an open‑minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics. Challenge’s bias and intolerance. Develops all-inclusive groups in the realms of social interaction and communication. Shows respect for the beliefs of others; encourages and promotes practices that support cultural diversity; discourages behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

Physical Requirements

• Ability to sit, stand and walk for long periods of time. Able to work under a high‑pressure environment, work independently, multi‑task, capable of making sound decisions, be detail oriented, alert and self‑motivated.

Threshold Requirements

• These threshold requirements are required and completed on a yearly basis
• Annual Joint Commission mandatory education requirements, in-service and health requirements including attendance at new employee orientation
• TB/PPD Surveillance Program
• Maintenance of required professional licensing and/or certification(s).

This is not necessarily an extensive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change. I have reviewed these job requirements and verify that I can perform all essential functions of this position.