Philanthropy Administrator

Inside Philanthropy; Houston, Northern (TX, KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Inside Philanthropy in Houston is seeking a Philanthropy Administrator to support the Chief Philanthropy Officer and Senior Director of Philanthropy. You will handle donor administration, data management, reporting, and stewardship coordination to elevate fundraising and engagement across the community.

The role requires strong organizational and communication skills, experience with CRM systems, and the ability to manage multiple tasks in a fast-paced nonprofit environment.

Qualifications

• College degree preferred with nonprofit or fundraising exposure.
• 3–5 years in nonprofit administration or fundraising roles.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Experience with databases, CRM systems, and reporting tools.

Responsibilities

• Provide direct administrative and operational support to the Chief Philanthropy Officer.
• Support the philanthropy team with donor records, reporting, and stewardship materials.
• Coordinate donor recognition processes and campaign-related tasks.
• Manage donor records and engagement history in the CRM system.
• Assist with scheduling donor visits, events, and fundraising activities.
• Prepare donor materials, briefings, and presentations.

Skills

Project management

Organizational skills

Communication skills

CRM systems

Microsoft Office

Teamwork

Education

College degree preferred

Tools

CRM systems

Spreadsheets

Reporting tools

Job description

Reporting to the Chief Philanthropy Officer, the Philanthropy Administrator will join a growing and strategic philanthropy team committed to elevating fundraising and engagement across the Houston Jewish community. This highly organized professional will play a critical role in supporting the day-to-day operations of the Philanthropy team through donor administration, campaign support, data management, stewardship coordination, and project management. The Philanthropy Administrator will provide direct support to the Chief Philanthropy Officer and Senior Director of Philanthropy, Annual Campaign, while also serving as a key administrative and operational resource for the broader Philanthropy Team.

The primary responsibilities for this role will include:

• Provide direct administrative and operational support to the Chief Philanthropy Officer
• Serve as a key administrative and operational resource to all members of the Philanthropy Team.
• Provide support to the Senior Director of Philanthropy, Annual Campaign, through data management, reporting, donor tracking, and administrative follow-up.
• Manage the annual Donor Honor Roll process in partnership with the Operations team, ensuring accurate donor recognition and acknowledgment.
• Work with the Marketing team to ensure regular updating of Philanthropy-related content on the Jewish Federation of Greater Houston website.
• Process pledge submissions, gift documentation, donor records, and other fundraising-related transactions in a timely and accurate manner.
• Coordinate expense reporting, invoice processing, purchase requests, and other departmental administrative functions.
• Assist with scheduling donor visits, volunteer meetings, campaign appointments, and philanthropy-related meetings.
• Prepare donor materials, briefings, stewardship packets, nametags, and presentations.
• Assist with the coordination and execution of philanthropy events, stewardship activities, donor recognition initiatives, and campaign programs.
• Maintain accurate donor records, engagement history, and fundraising activity within the organization's CRM system.
• Work collaboratively with philanthropy colleagues, operations staff, marketing, and other departments to maximize organizational effectiveness and donor service.
• Provide exceptional customer service and responsive communication to donors, volunteers, and community stakeholders.

Requirements:

• College Degree preferred
• Minimum three to five years of professional administrative, nonprofit, fundraising, or related experience preferred
• Exceptional organizational skills and attention to detail
• Strong project management and time management abilities
• Team player and self-starter
• Excellent verbal and written communication skills
• Strong customer service orientation and interpersonal skills
• Experience working with databases, CRM systems, spreadsheets, and reporting tools
• Proficiency in Microsoft Office Suite and other business software programs
• Demonstrated ability to maintain confidentiality and exercise discretion
• Experience supporting multiple team members in a fast-paced environment
• Ability to work independently and collaboratively
• Understanding of the Jewish community preferred
• Must be able to attend occasional evening and weekend events