Pharmacy Warehouse Material Coordinator - Mason Service Center

Bon Secours Mercy Health; Mason (OH); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Competitive pay

403(b) with employer contributions

Medical, dental, vision coverage

Paid time off

Tuition assistance

Job summary

Bon Secours Mercy Health in Ohio is seeking a Pharmacy Purchasing Specialist to compile, prepare, and generate purchase orders for pharmaceuticals, maintaining minimum stock levels and responding to high usage, shortages, and emergent needs while aligning purchases to contracts and initiatives.

The role provides oversight of perpetual inventory, supports DSCSA and 340b compliance, coordinates with system and local pharmacy teams, processes invoices, and helps ensure accurate counting, handling,

Qualifications

• 2 years' experience in a pharmacy field, materials management, supply chain, or purchasing (required).
• Pharmacy field, materials management, or purchasing experience (preferred).
• Warehouse Operations experience (preferred).
• Epic Inventory system experience (preferred).

Responsibilities

• Compile, prepare, and generate purchase orders for pharmaceuticals and related pharmacy products ensuring a minimum supply is available.
• Collaborate with system and local pharmacy teams to ensure standard ordering and approval processes.
• Provide oversight and guidance for perpetual inventory, coordinate annual physical inventories and reconcile invoices.
• Process and authorize payment for invoices; manage DSCSA and 340b compliance.
• Track inventory and ensure accurate receiving, storage, and shipment with Epic Willow Inventory.

Skills

Attention to detail

Acceptance of authority

Critical thinking

Teamwork

Conflict resolution

Active listening

Relationship building

Analyzing data or information

Verbal and written communication

Follow directions / priorities

Education

High school diploma

Associates degree

Tools

Epic Willow Inventory

ERP system

Job description

Primary Function/General Purpose Of Position

Compiles, prepares, and generates purchase orders for pharmaceutical products ensuring a minimum supply is available always taking into consideration high usage, drug shortages, and unexpected/emergent usage. Monitor inflow and outflow of all pharmaceuticals, stocking to defined inventory levels. Aligns purchases to system contracts, programs, and initiatives. Maintain daily transactions including receipts, invoices, issues, purchase orders, and adjustments which are loaded into the purchasing and ERP system. Works to ensure proper accountability of all drug receipts and transactions are maintained in compliance with Drug Supply Chain and Security Act (DSCSA), contracts, and 340b as applicable. Ensures customer requests are process timely in a cost efficient manner.

Essential Job Functions

• Compile, prepare, and generate purchase orders for pharmaceuticals and related pharmacy products ensuring a minimum supply is available always taking into consideration high usage, drug shortages, and unexpected/emergent usage
• Collaborate with system and local pharmacy teams to ensure standard ordering and approval processes are achieved and maintained related to pharmacy purchases.
• Provide oversight and guidance in ensuring appropriate compliance toward perpetual inventory system. Monitor outdated items and process returns accordingly. Coordination of annual/other required physical inventory procedures. Work with accounts payable to ensure timely processing and reconciliation of invoices.
• Align purchases to system contracts, programs, and initiatives
• Work with both system and local pharmacy teams to establish plans and processes around current drug shortages
• Process and authorize payment for all invoices for merchandise received or credited per established procedure
• Management of pharmacy inventory documentation for compliance with DSCSA and 340b requirements
• Provide guidance to pharmacy waste and charge discrepancy tracking process
• Process and fulfill customer orders ensuring all product is packaged and tracked appropriately to minimize waste and financial discrepancies
• Put away orders in both LUM and Bulk storage areas
• Track inventory in appropriate systems to maintain counts and organization in a complex inventory matrix
• Pick, Pack, and Ship utilizing Epic Willow Inventory
• Responsible for performing a combination of manual or automated tasks necessary for the receipt, storage, and shipment of product
• Operate Forklift
• Understand purchasing functions in adjacent facility for cross coverage
  
  
  

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

• Forklift Certified (required within 30 days of hire)
• Valid Drivers License (required)
• Pharmacy Technician Certification/Registration (preferred)
  
  
  

Education

• High school diploma (required)
• Associates (preferred)
  
  
  

Work Experience

• 2 years' experience in a pharmacy field, materials management, supply chain, or purchasing (required)
• Pharmacy field, materials management, supply chain, or purchasing experience (preferred)
• Warehouse Operations experience (preferred)
• Epic Inventory system experience (preferred)
  
  
  

Skills

• Attention to detail
• Acceptance of authority
• Critical thinking
• Teamwork
• Conflict resolution
• Active listening
• Relationship building
• Analyzing data or information
• Good verbal and written communication skills
• Ability to follow direction and change priorities
  
  
  

As a Bon Secours Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What We Offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support
  
  
  

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email [e-mail]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]