Pharmacy Technician IV - Buyer - Prov Pharmacy - Providence

USA Health Systems; Mobile (AL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Benefits eligibility

Job summary

USA Health is seeking a Pharmacy Buyer to support procurement, inventory management, and budgeting for medications and non-drug supplies. The role involves coordinating with pharmacy leadership, accounting, and purchasing to ensure timely requisitions, POs, and accurate cost control.

The candidate will maintain DSCSA compliance, manage contracted vendors, and assist in drug shortage management while upholding hospital policies and patient safety standards.

Qualifications

• High School Diploma or equivalent is required.
• LPT - licensed pharmacy technician current registry with the Alabama State Board of Pharmacy is required.
• Certified Pharmacy Technician (CPhT) by the Pharmacy Technician Certification Board is required.

Responsibilities

• Procure medications cost-effectively and manage department inventory.
• Assist Director of Pharmacy with budget and billing issues.
• Coordinate with Accounts Payable and Purchasing for requisitions and PO processing.
• Maintain DSCSA compliance and accurate record-keeping for medications and controlled substances.
• Assist in drug shortage management and backorder communication with vendors.
• Support training of technician staff and ensure department policies are followed.

Education

High School Diploma or equivalent

Licensed Pharmacy Technician (LPT) current registry with Alabama State Board of Pharmacy

Certified Pharmacy Technician (CPhT) - PTCB

Job description

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.

Responsibilities

• Provide support to the patients and staff of USA Health by performing functions of timely and cost-effective procurement of medications, safely storing the medications and managing the inventory of the pharmacy
• The buyer will report to pharmacy leadership and assist the Director of Pharmacy with budget and billing issues
• The buyer will work with Accounting and Purchasing to accurately handle accounts utilizing appropriate software to complete requisitions and purchase orders
• The buyer shall optimize contracting opportunities and assist the Director in budget preparation
• Abide by and enforce all compliance requirements and policies and perform these responsibilities in an ethical manner consistent with the organization’s values
• Adheres to hospital policies including confidentiality
• Adheres to hospital policy on dress code and participates in customer courtesy programs;
• Requires minimal supervision to safely perform essential functions
• Utilization of proper body mechanics when moving equipment or supplies that are necessary to perform essential functions;
• Maintain and operate equipment
• Report broken or malfunctioning equipment
• Performs patient care activities on the pharmacy computer system in a safe and timely manner
• Performs all tasks necessary to prepare and deliver medications using a variety of transport mechanisms
• Restocks all work areas as needed
• Utilizes a computer to access the Hospital Information System and other platforms and websites necessary for ordering, reporting and documentation
• Coordinate the procurement and maintenance of inventories for medications and non-drug supplies (labels, equipment, office supplies, etc.) necessary for the department's functioning
• Prepare and secure authorizations to purchase using the organization’s supply management purchasing system
• Maintain recurring orders from 503B manufacturers
• Follow workflow processes to receive order and stock appropriately
• Use software to process medication orders from appropriate accounts
• Stack and/or map NDCs daily, and place IT requests as needed. Request CDMs for new products or changes
• Receive and place clinic orders and arrange deliveries of medications to clinics
• Adjust inventory appropriately for disaster preparedness or budgetary considerations
• Assist in drug shortage management by identifying shortages, informing pharmacy leadership of alternative dosage forms and/or alerting staff to the need for alternative therapy
• Alert management to any backorders and maintain drug shortage reports
• Maintain record of backorders and communicate expected availability
• Maintain list of top drugs/backorders with accurate count for daily discussion
• Maintain record of shortage management strategies
• Use all means available to acquire items in short supply
• Handle and prepare hazardous medications for transport or storage
• Maintains accurate and complete records by complying with Drug Supply Chain Security Act (DSCSA) requirements by utilizing the correct tools and Procedures for all pharmacy functions, maintaining proper records for all medications and controlled substances dispensed or received, matching invoices to packing slips, ensuring receipt of product, obtaining manager’s signature, and processing invoices through workflow to accounting, and updating virtual vaccine inventory in immunization manager when vaccines arrive
• Manage compliance with a variety of contracts
• Use open and clear communication
• Build cooperative relationships with vendors to facilitate good customer service
• Report late deliveries to vendors
• Respond to email, phone calls, texts or chats pertinent to maintaining inventory and ordering supplies
• Report in department huddle daily any shortages, days' supply, alternative plans or dosage forms used
• Maintain relationships with fellow hospitals for borrow and loan purposes
• Manage expired, recalled, or excess inventory
• Monitor outdated products and process returns for prompt credit or disposal through reverse distributor
• Process drug recalls in a timely manner
• Return medications as needed and able
• Process invoices
• Maintain a timely and accurate flow of receiving documents with Accounts Payable
• Resolve all billing problems with vendors and Accounts Payable
• Generate purchasing and inventory reports and analyze reports as requested by the Director or designee
• Assist in training and orientation of technician I, II, III and pharmacists concerning buyer procedures
• Accepts and completes all duties positively and without conflict
• Cooperates, helps others and improves the performance of the department
• Completes all mandatory department, educational hospital requirements
• Utilizes cost effective practices in performing all aspects of the job
• Adheres to contract purchasing agreements as appropriate
• Maintains orderliness and cleanliness of work areas, equipment and supply areas
• Use written and oral communication skills daily to communicate with hospital staff.
• Utilizes a computer to access the Hospital Information System.
• Utilizes proper body mechanics by lifting heavy equipment and medical supplies of 50lbs or more.
• Restocks all work areas as necessary
• Abide by and enforce all compliance requirements and policies and performs these responsibilities in an ethical manner consistent with the organization's values
• Adheres to organization's policies including confidentiality.(HIPPA)
• Adheres to department and organization's policies on dress code
• Consistency in punctuality, attendance and performance
• Maintains license and PTCB/NHA Certifications
• Maintain a professional and cooperative attitude
• Manages pharmacy resources (financial, medication, supplies)
• Identifies cost savings opportunities
• Works with department leadership to optimize drug purchasing and analyze purchasing patterns
• Analyzes purchasing and utilization patterns to assure optimal inventory
• Meets budget expectations re: drug/supply expenses.
• Completes all mandatory department, educational and hospital requirements
• Adheres to current Infection Control and Safety Standards
• Regular and prompt attendance
• Ability to work schedule as defined and overtime as required
• Related duties as assigned

Additional Information

Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.

Qualifications

• High School Diploma or equivalent Required
• 2 years of experience Preferred
• LPT - Licensed Pharmacy Tech - current registry with the Alabama State Board of Pharmacy as a Pharmacy Technician Required and
• Certified as a Pharmacy Technician with the Pharmacy Technician Certification Board. Required
• Comparable combination of education and experience may substitute for the above requirements.