Pharmacy Tech Specialist Controlled Substance

HCA Florida North Florida Hospital; Gainesville (FL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Comprehensive benefits

Time away from work

401(k) matching

Tuition assistance

Employee stock purchase plan

Job summary

HCA Florida North Florida Hospital seeks a Pharmacy Tech Specialist for Controlled Substances to support diversion prevention, record management, and audits. You will maintain employee records, prepare meeting minutes, and ensure accurate DEA documentation and logs across PyxisES and CII safe systems.

The role involves daily reconciliation of controlled substances, monitoring inventory, and assisting leadership with compliance and training efforts.

Qualifications

• Certified Pharmacy Technician (CPhT) credential required.
• High School Diploma or GED required.
• Pharmacist-Intern or Pharmacy Technician license preferred.

Responsibilities

• Perform diversion prevention and record management activities and audits.
• Maintain employee records database and prepare minutes for meetings.
• Reconcile and document controlled substance transactions and logs.
• Monitor PyxisES and CII safe activities and report discrepancies.
• Ensure Kronos timekeeping and payroll reporting accuracy.

Education

CPhT - Certified Pharmacy Technician License/Certification

High School Diploma or GED

PHARM-Intern Pharmacist Intern / PharmTech License

Job description

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Pharmacy Tech Specialist Controlled Substance today with HCA Florida North Florida Hospital.

Job Summary and Qualifications

POSITION SUMMARY: (brief summary statement of major functions) Diversion prevention and record management activities, audits, ongoing monitoring and education to department and hospital leaders. Maintains database for employee records and various drug and diversion related activities. Collects and aggregates performance improvement data. Sets up meetings and prepares minutes. Performs pharmacy technician duties as assigned. Exceeds Meets Needs Improvement

JOB SPECIFIC DUTIES (Including age specific duties): Exceeds = Consistently Exceeds Standards

1. Daily performs manual controlled drug monitoring to assure required documentation is met, and

immediately notifies management team whenever evidence of drug diversion may be present.

2. Daily reviews controlled substance discrepancies in PyxisES and notifies the director of any

inappropriate documentation or suspicion of missing drug, documents all policy deviations as incident

reports, and maintains a log of improperly resolved discrepancies.

3. Daily reconciles dispensed controlled substances from CII Safe (main and OR) with automated and

manual systems necessary for DEA record keeping and notifies Nurse Director/Department Director for

follow-up as necessary. Daily checks that the shift change CII safe compare reports are signed/dated,

reconciled, and filed in the shift change notebook.

4. Daily reviews PyxisES override transactions and reconciles all non-reconciled override medications with

the Nurse Manager/Department Director.

5. Daily completes the CII safe audits and documents on the CII safe accountability log

6. Daily reconciles transactions at the CII safe by reconciling with manual delivery receipts and 24-hour

chain of custody forms.

7. Weekly monitors that the controlled drug inventory has been performed on Pyxis cabinets /carts and

notifies Department Directors/Managers and Director of Pharmacy for missing inventories

8. Monthly completes the controlled drug purchasing audit that compares purchases with the CII safe

9. Monthly and as needed performs controlled drug user audits to identify improper

documentation/procedures, or potential for diversion (diversion dashboard, Pyxis, Meditech).

Records management:

10. Serves as records retention liaison responsible for managing departmental records and coordinating

off-site storage. Monthly and as needed coordinates the storage of departmental records.

11. Daily maintains system user files for PyxisES, ensuring addition of new users, confirming Healthstream

training is completed, and appropriate user privileges are assigned, and prompt removal of terminated

users.

12. Routinely audits PyxisES user access and prepares report for facility information security committee

13. Daily reconciles Process Errors in Meditech from PyxisES for manually admitted patients and override

transactions.

14. Daily scans and organizes controlled drug reports (discrepancies, CII safe compare report, CII safe

Review Send report, 24-hour hand off forms, and CII safe inventory (monthly))

15. Weekly identifies Abandoned Home Medications and facilitates medication destruction and record

keeping.

Employee and record management:

16. Maintains database and files for employee records upholding strict confidentiality.

17. Disseminates competency, training and other documentation to staff and follows up as necessary to

assure compliance and/or deadlines are met, files copies and delivers originals to human resources.

Maintains competency tracking log

18. Serves as Kronos timekeeper for the pharmacy responsible for daily tracking time and attendance,

making changes as necessary, and preparing biweekly payroll report for final approval.

19. Provides 1st day orientation to the department for new employees and students and updates

department records (email groups, 3-4ID list, disaster/phone list, orientation checklist)

20. Completes employee termination paperwork, updates department lists and email groups, and works

with managers/supervisors to remove access to systems.

What qualifications you will need:

• (CPhT) Certified Pharmacy Technician
• High School Graduate / GED
• (PHARM-Intern) Pharmacist - Intern, or (PharmTech) Pharmacy Technician License

No Travel Required

2 years experience Required Years of Experience

Benefits

HCA Florida North Florida Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefitsfor medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support,including free counseling and referral services
• Time away from workprograms for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education supportthrough tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefitsfor fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note: Eligibility for benefits may vary by location.

HCA Florida North Florida Hospital is a 523-bed, full-service medical and surgical acute care center. For over 49 years, we have served North Central Florida. We offer comprehensive cardiovascular care, oncology, orthopedics, and neurosciences. We offer minimally-invasive laparoscopic and robotic surgery, weight loss surgery and treatment. Other services that we provide include women’s health and wound therapy. We are fully accredited by the Joint Commission and certified as a Comprehensive Stroke Center. Our hospital has an Accredited Chest Pain Center by ACC (American College of Cardiology) and is designated as a Blue Distinction Center for Spine Surgery and Bariatric Surgery. We are committed to patient safety and quality of care. We have received the highest scores available in recognition of this commitment.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patients family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."
- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.