Pharmacy Tech IV, Inventory Specialist

University Hospitals Pain Management; Cleveland, Northern (OH, KY); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Competitive hourly rate + $1.25 per hr

Sign on bonus: $3,000 for Certified Te

Free Parking

Job summary

University Hospitals Pain Management is seeking a Pharmacy Technician Inventory Specialist to maintain accurate medication and pharmacy supply inventory, support purchasing, and ensure proper storage and handling to support safe operations. You will work closely with pharmacists, technicians, and purchasing staff to maintain inventory integrity.

The role includes responsibilities such as ordering, cycle counts, barcode validation, and quality assurance of storage conditions, with opportunities

Qualifications

• Maintain accurate medication and pharmacy supply inventory.
• Assist with cycle counts and replenishment.
• Ensure proper storage and handling of medications.

Responsibilities

• Assist with supply ordering and replenishment.
• Validate barcode in the Willow inventory system.
• Rotate inventory to minimize waste and prevent expiration.
• Maintain organized medication storage areas and storage locations.
• Assist with recalls and inventory reconciliation.
• Train new staff on workflows and procedures.

Skills

Inventory management

Quality control

Team collaboration

Tools

Willow inventory system

Job description

Joining our team comes with several benefits, including:

• Competitive hourly rate + $1.25 per hour incentive pay
• Sign on bonus: $3,000 for Certified Technicians
• Free Parking

A Brief Overview

The Pharmacy Technician Inventory Specialist is responsible for maintaining accurate medication and pharmacy supply inventory, supporting purchasing and receiving activities, monitoring inventory levels, and ensuring medications and supplies are properly stored and available to support safe and efficient pharmacy operations. This position works closely with pharmacists, pharmacy technicians, purchasing personnel, and other members of the healthcare team.

Essential Responsibilities

• Assist with supply ordering and replenishment activities.
• Validating barcode in the Willow inventory system.
• Assist with cycle counts.
• Ensure medications and supplies are stored in the appropriate location and under required storage conditions.
• Monitor expiration dates and remove expired or soon-to-expire products according to department policy.
• Rotate inventory using appropriate stock rotation practices to minimize waste and prevent product expiration.
• Maintain organized medication storage areas, shelves, refrigerators, cabinets, and other designated inventory locations.
• Assist with medication recalls and inventory reconciliation when needed.
• Help develop and maintain standardized inventory workflows and procedures.
• Support pharmacy department initiatives designed to improve inventory accuracy, workflow, and efficiency.
• Perform other duties as assigned by pharmacy leadership.

The Pharmacy Technician 4 is considered an advanced and/or specialized technician responsible for higher level functions in the pharmacy. These responsibilities may include training and/or orientating new employees, coordinating workflow adjustments, technician staffing adjustments, and assisting in the coordination of the daily technical functions of the department. The Pharmacy Technician 4 also is responsible for performing all the functions of the Technician 1, 2 or 3 when assigned.

Inpatient Pharmacy Tech 4 Activities

• Expertly prepares hazardous and non-hazardous compounded sterile products following USP <797> and <800> standards.
• Oversees the preparation, documentation, and quality assurance of non-sterile compounded formulations in strict accordance with USP <795> standards, ensuring proper beyond-use dating (BUD).
• Serves as the primary point of contact for triaging and resolving hardware and software malfunctions for Automated Dispensing Cabinets (ADCs) and pharmacy automation systems, providing support to both pharmacy and nursing units.
• Proactively manages medication room integrity by conducting inspections to identify and remove outdated or expired products, ensuring all point-of-care inventory is safe and compliant.
• Manages the escalation of critical technology failures, documenting recurring system errors and collaborating with pharmacy leadership and/or IT to implement long-term technical solutions or workflow optimizations.
• Inventories, replenishes, and maintains drug stock across all pharmacy storage areas and critical areas outside of the pharmacy, ensuring optimal par levels, accurate cycle counts, and the proactive identification of short-dated or expired medications to minimize waste and prevent stock outs.
• Documents and tracks recurring system anomalies in ADCs and integrated pharmacy technology.
• Orients and trains new staff on departmental workflows, safety protocols, and pharmacy technology, serving as a dedicated preceptor to ensure competency and seamless integration into the pharmacy team.
• Serves as a subject matter expert for particular workflows, providing ongoing education on updated software features, new equipment, and evolving standard operating procedures to maintain a high standard of practice.
• Cultivates a professional environment by modeling excellence in technical practice and emotional intelligence, encouraging staff to uphold the highest standards of integrity and accountability.
• May oversee daily cold storage chain compliance through electronic refrigerator/freezer temperature monitoring system.
• Lead daily huddle as assigned.
• Other special duties or responsibilities as assigned.

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.