Pharmacy Tech IV, Inventory Specialist

University Hospitals

Cleveland (OH)

On-site

USD 30,000 - 41,000

Full time

10 days ago

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Job summary

University Hospitals is seeking a Pharmacy Technician IV, Inventory Specialist to maintain medication and supply inventory and support purchasing and receiving activities at the Cleveland campus.

The role requires a certified pharmacy technician with strong math, communication, and knowledge of pharmacy systems. Expect collaboration with pharmacists and cross-functional teams, with a focus on accuracy, efficiency, and adherence to storage and safety standards.

Qualifications

High School diploma or GED required.
Graduate of an accredited pharmacy technician program preferred.
Minimum three years as a Certified Pharmacy Technician.
Ohio CPhT license required.
Experience in hospital or healthcare setting preferred.
Knowledge of Willow inventory system and pharmacy software.

Responsibilities

Maintain accurate medication and supply inventory.
Assist with supply ordering and receiving.
Validate barcodes in the Willow inventory system.
Perform cycle counts.
Ensure proper storage and handling of meds and supplies.
Monitor expiration dates and remove outdated items.
Rotate inventory to minimize waste.
Support recalls and inventory reconciliation.
Develop standardized inventory workflows and procedures.
Assist with department initiatives to improve accuracy and efficiency.
Perform other duties as assigned by pharmacy leadership.

Skills

Math skills

Communication

Pharmacy systems

Autonomy

Problem solving

Education

High School Diploma or GED

Pharmacy Technician program

Tools

Willow inventory

Job description

Job Description - Pharmacy Tech IV, Inventory Specialist (260008HR)

Pharmacy Tech IV, Inventory Specialist - ( 260008HR )

Joining our team comes with several benefits, including:

Competitive hourly rate + $1.25 per hour incentive pay

Sign on bonus: $3,000 for Certified Technicians

Free Parking

A Brief Overview

The Pharmacy Technician Inventory Specialist is responsible for maintaining accurate medication and pharmacy supply inventory, supporting purchasing and receiving activities, monitoring inventory levels, and ensuring medications and supplies are properly stored and available to support safe and efficient pharmacy operations. This position works closely with pharmacists, pharmacy technicians, purchasing personnel, and other members of the healthcare team.

Assist with supply ordering and replenishment activities.
Validating barcode in the Willow inventory system.
Assist with cycle counts.
Ensure medications and supplies are stored in the appropriate location and under required storage conditions.
Monitor expiration dates and remove expired or soon-to-expire products according to department policy.
Rotate inventory using appropriate stock rotation practices to minimize waste and prevent product expiration.
Maintain organized medication storage areas, shelves, refrigerators, cabinets, and other designated inventory locations.
Assist with medication recalls and inventory reconciliation when needed.
Help develop and maintain standardized inventory workflows and procedures.
Support pharmacy department initiatives designed to improve inventory accuracy, workflow, and efficiency.
Perform other duties as assigned by pharmacy leadership.

The Pharmacy Technician 4 is considered an advanced and/or specialized technician responsible for higher level functions in the pharmacy. These responsibilities may include training and/or orientating new employees, coordinating workflow adjustments, technician staffing adjustments, and assisting in the coordination of the daily technical functions of the department. The Pharmacy Technician 4 also is responsible for performing all the functions of the Technician 1, 2 or 3 when assigned.

For Inpatient Pharmacy Tech 4, activities include but are not limited to: Expertly prepares hazardous and non-hazardous compounded sterile products following USP <797> and <800> standards. Oversees the preparation, documentation, and quality assurance of non-sterile compounded formulations in strict accordance with USP <795> standards, ensuring proper beyond-use dating (BUD). Serves as the primary point of contact for triaging and resolving hardware and software malfunctions for Automated Dispensing Cabinets (ADCs) and pharmacy automation systems, providing support to both pharmacy and nursing units. Proactively manages medication room integrity by conducting inspections to identify and remove outdated or expired products, ensuring all point-of-care inventory is safe and compliant. Manages the escalation of critical technology failures, documenting recurring system errors and collaborating with pharmacy leadership and/or IT to implement long-term technical solutions or workflow optimizations. Inventories, replenishes, and maintains drug stock across all pharmacy storage areas and critical areas outside of the pharmacy, ensuring optimal par levels, accurate cycle counts, and the proactive identification of short-dated or expired medications to minimize waste and prevent stock outs. Documents and tracks recurring system anomalies in ADCs and integrated pharmacy technology. Orients and trains new staff on departmental workflows, safety protocols, and pharmacy technology, serving as a dedicated preceptor to ensure competency and seamless integration into the pharmacy team. Serves as a subject matter expert for particular workflows, providing ongoing education on updated software features, new equipment, and evolving standard operating procedures to maintain a high standard of practice. Cultivates a professional environment by modeling excellence in technical practice and emotional intelligence, encouraging staff to uphold the highest standards of integrity and accountability. May oversee daily cold storage chain compliance through electronic refrigerator/freezer temperature monitoring system. Lead daily huddle as assigned Other special duties or responsibilities as assigned

Additional Responsibilities

Performs other duties as assigned.
Complies with all policies and standards.
For specific duties and responsibilities, refer to documentation provided by the department during orientation.
Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Education

High School Equivalent / GED (Required) and
Graduate of an accredited pharmacy technician program. (Preferred)

Work Experience

At least three (3) years of experience as a Certified Pharmacy Technician (Required) and
Prior experience as a pharmacy technician in a comparable hospital or community setting (Preferred)

Knowledge, Skills, & Abilities

Understanding of metric system and basic math concepts. (Required proficiency)
Good communication skills are essential. (Required proficiency)
Basic knowledge of pharmacy computer systems, TPN compounders, automated dispensing cabinets, calculators, and facsimile machines. (Required proficiency)
The ability to work autonomously and proactively and see the broader implications of decisions and solutions is essential. (Required proficiency)
Able to address complex problems with original and innovative solutions. (Required proficiency)

Licenses and Certifications