Pharmacy Purchasing Coordinator MGH

Partner's Healthcare; Boston (MA); Hybrid; USD 32,000 - 46,000; Full time

Job summary

Mass General Brigham seeks a Pharmacy Purchasing Specialist to ensure medications and supplies are purchased, stocked, and stored efficiently. The role emphasizes procurement processes, vendor relationships, and inventory accuracy at 90 Blossom Street.

You will monitor purchase orders, manage recalls, and coordinate transportation to ensure timely, cost-effective delivery while maintaining regulatory compliance. 40 hours per week with rotating shifts.

Qualifications

• Proficiency in procurement activities and policies.
• Ability to interface with suppliers and management.
• Strong verbal and written communication skills.
• Knowledge of inventory and supply chain concepts.
• Ability to work under tight deadlines and adapt to change.

Responsibilities

• Manage pharmacy purchasing activities and PO workflow.
• Use prime vendor ordering system to place and track orders.
• Analyze drug recall processes and inform Supply Chain Manager.
• Maintain par levels and ensure timely, cost-efficient stock.
• Coordinate transportation, receiving, and return-to-stock activities.
• Ensure compliance with ordering and receiving regulations.

Skills

Procurement policy understanding

Vendor management

Communication skills

Inventory management

Time management under deadlines

Education

High School Diploma or equivalent

Bachelor’s degree in related field preferred

Job description

Site: The General Hospital CorporationMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary Responsible for ensuring that all medications and supplies used or dispensed by the pharmacy are properly purchased, stocked, and stored.Does this position require Patient Care? No

Essential Functions

• Manage Pharmacy Purchasing activities, including workflow monitoring, Purchase Orders, order acknowledgments, order expediting, phone orders, and order processing, in a timely and accurate manner.
• Utilize the prime vendor's ordering system and consistently prepare orders through their web portal to secure the best possible pricing.
• Analyzes the drug recall process and communicates the recall to the Supply Chain Manager.
• Place orders, close purchase orders, open POS when shipments are delayed or received impartially; monitor, turn, and adjust par levels to maximize freshness while minimizing out-of-stocks.
• Recognizes, communicates, and escalates supply chain and inventory management, critical path, and/or timeline concerns in a timely manner.
• Manage the patient-specific ordering and tracking process for ultra-high-cost pharmaceuticals.
• Coordinates transportation, shopping, and warehousing activities to ensure timely and cost-effective delivery of products.
• Coordinate and return products to stock, receipt, and delivery, as applicable.
• Ensure compliance with all ordering and receiving regulations.

Qualifications

EducationHigh School Diploma or Equivalent required and Bachelor's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?No

Licenses and Credentials

Pharmacy Technician [State License] - Generic - HR Only required Pharmacy Technician Certification [CPhT] - Pharmacy Technician Certification Board (PTCB) required

Experience

Pharmacy Supply Chain Experience 3-5 years required

Knowledge, Skills and Abilities

• Understanding of policies and procedures related to procurement activity.
• Understanding of sound business practices and principles.
• Excellent communication (verbal and written), interpersonal, and professional interactive skills.
• Ability to effectively present information and respond to questions from suppliers, customers, management, and interdepartmental staff.
• Portray a professional demeanor with procurement team members, customers, and vendors alike.
• Works under constant time deadlines.
• Occasionally exposed to infectious disease and to possible carcinogenic, mutagenic, and sensitizing medications.

Additional Job Details (if applicable)

Physical Requirements

• Standing Frequently (34-66%)
• Walking Frequently (34-66%)
• Sitting Occasionally (3-33%)
• Lifting Frequently (34-66%) 35lbs+ (w/assisted device)
• Carrying Frequently (34-66%) 20lbs - 35lbs
• Pushing Occasionally (3-33%)
• Pulling Occasionally (3-33%)
• Climbing Rarely (Less than 2%)
• Balancing Frequently (34-66%)
• Stooping Occasionally (3-33%)
• Kneeling Occasionally (3-33%)
• Crouching Occasionally (3-33%)
• Crawling Rarely (Less than 2%)
• Reaching Frequently (34-66%)
• Gross Manipulation (Handling) Frequently (34-66%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

• Hybrid

Work Location

90 Blossom Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Rotating (United States of America)

Pay Range

$23.34 - $33.37/Hourly Grade 5

Company Culture & Benefits

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.