Pharmacy Purchasing Coordinator

FFF Enterprises; Flower Mound (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

FFF Enterprises in Flower Mound, TX seeks a Pharmacy Purchasing Coordinator to manage procurement, receipt and inventory of medication, supplies and DME onsite. Under supervision of a pharmacist and Pharmacy Purchasing Manager, you will maintain inventory levels, process invoices, handle shortages, and lead annual counts while ensuring compliance with all policies and regulations.

Strong analytical skills, attention to detail, and ability to work with vendors and internal teams are essential for

Qualifications

• High School diploma or equivalent.
• Two years pharmacy purchasing experience.
• Pharmacy terminology and regulation knowledge.

Responsibilities

• Maintain adequate inventory of medication, supplies, and DME.
• Optimize par levels to avoid stockouts and reduce waste.
• Process invoices for payment; manage recalls and returns.
• Lead annual pharmacy inventories and ensure accuracy.
• Ensure compliance with policies and federal/state regulations.
• Coordinate with vendors and patients on shortages and issues.

Skills

Pharmacy purchasing

Inventory management

Analytical skills

Microsoft Office

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Position Summary

The Pharmacy Purchasing Coordinator, under the supervision of a pharmacist and the Manager, Pharmacy Purchasing, is responsible for all activities of the pharmacy department that involve the procurement, receipt, and inventory management of medication, supplies, and durable medical equipment (DME).

This is an onsite position at our Flower Mound Texas location.

Essential Functions and Duties

• Ensure adequate inventory of all necessary medication, supplies, and DME.
• Optimize medication inventory par levels to avoid stockouts and reduce waste.
• Remove expired, short‑dated, or recalled inventory and process according to policy and procedures.
• Monitor, communicate, and manage medication, supply, and DME shortages.
• Process invoices for payment by Accounts Payable in a timely manner and per company procedure.
• Process Return Good Authorizations from vendors and patients.
• Coordinate the assessment, management, and report of medication, supply and DME failures/recalls.
• Lead mid‑year and annual pharmacy inventories.
• Adheres specifically to all company policies and procedures, Federal and State regulations and laws.
• Display dedication to position responsibilities and achieve assigned goals and objectives.
• Represent the Company in a professional manner and appearance at all times.
• Understand and internalize the Company’s purpose; Display loyalty to the Company and its organizational values.
• Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
• Work effectively with co‑workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.
• Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
• Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
• Other duties as assigned

Education, Knowledge, Skills and Experience

Required Education

• High School diploma or equivalent

Required Knowledge

• Demonstrate understanding of nufactor’s medications, supplies, durable medical equipment and their uses in addition to the scope of services provided by nufactor.
• Proficient with pharmacy terminology, abbreviations and calculation
• Knowledge of general pharmacy dispensing requirements and federal/state regulations and laws.
• Intermediate knowledge of Joint Commission and URAC requirements and standards.
• Ability to exercise discretion and maintain confidentiality to the level of required HIPAA standards.

Required Experience

• Minimum of two (2) years of experience of pharmacy purchasing experience preferably in a hospital home healthcare, infusion, or specialty pharmacy.

Preferred Experience

• Minimum of four (4) years of experience of pharmacy purchasing experience, preferably in a home healthcare, infusion, or specialty pharmacy.

Required Skills

• Demonstrate advanced analytical and problem‑solving skills in resolving complex discrepancies.
• Intermediate level of understanding and use of computers applications that include Microsoft Office (Outlook, Word, Excel) and internet technologies.
• Operate office equipment which includes: computer, scanner, printer, copier, and phones.
• Strong organizational skills.
• Work with a high degree of accuracy in an organized, detail‑oriented manner with appropriate follow‑up as required.
• Proactive approach to managing workload, able to multi‑task and handle frequent interruptions.
• Able to prioritize work and make decisions independently and effectively, often quickly in response to dynamic patients needs, except were required or restricted by law.
• Effective verbal and written communication skills and ability to interact professionally and successfully with patients, teammates, and management.
• Able to work as part of a team, including on‑site and remote teammates.
• Display excellent judgment on a consistent basis with sound decision‑making abilities.

Professional Certification

• Certification as a Certified Pharmacy Technician (CPhT) preferred, unless required by the State Board of Pharmacy.
• Full, current, and unrestricted pharmacy technician registration in the required States preferred, unless required by the State Board of Pharmacy.

Physical requirements

Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. Must have the ability to lift and maneuver items of at least 50 lbs. Working conditions include normal warehouse setting.

Mental Demands

Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co‑workers and customers, and exercise self‑control and diplomacy in customer and employee relations’ situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions

Direct Reports

No

EEO Statement

FFF Enterprises and Nufactor are an equal opportunity employer and prohibits discrimination and harassment based on the following characteristics: race, color, religion, national origin, physical or mental disability, gender, age (40 years and over) qualified veteran and any other characteristic protected by state or federal anti‑discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.