Pharmacy Purchasing Coordinator

FFF Enterprises, Inc.; Flower Mound (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA

FSA

401k Retirement Plan

Paid Holidays

Tuition Reimbursement

Notary Services

Job summary

FFF Enterprises seeks a Pharmacy Purchasing Coordinator to supervise procurement, receipt, and inventory management of medication, supplies, and DME. Reporting to a pharmacist and the Manager, Pharmacy Purchasing, you will preserve stock levels and coordinate with accounts payable on invoices.

Responsibilities include handling recalls, optimizing par levels, and conducting mid-year inventories while complying with federal/state laws and company policies.

Qualifications

• High School diploma or equivalent required.
• Pharmacy terminology knowledge and HIPAA confidentiality.
• Minimum 2 years pharmacy purchasing experience; 4 years preferred.

Responsibilities

• Procure, receive, and manage inventory of medication, supplies, and DME.
• Process invoices for payment and vendor returns.
• Lead inventory counts and manage shortages.
• Ensure compliance with regulations and company policies.

Skills

Analytical skills

Office software

Communication skills

Detail-oriented

Team collaboration

Education

High School diploma or equivalent

CPhT certification preferred

Tools

Microsoft Excel

Job description

Why We Are - Who We Are: About FFF Enterprises

What We Do - https://www.fffenterprises.com/company/what-we-do.html

Position Summary

The Pharmacy Purchasing Coordinator, under the supervision of a pharmacist and the Manager, Pharmacy Purchasing, is responsible for all activities of the pharmacy department that involve the procurement, receipt, and inventory management of medication, supplies, and durable medical equipment (DME).

Essential Functions and Duties

• Ensure adequate inventory of all necessary medication, supplies, and DME.
• Optimize medication inventory par levels to avoid stockouts and reduce waste.
• Remove expired, short-dated, or recalled inventory and process according to policy and procedures.
• Monitor, communicate, and manage medication, supply, and DME shortages.
• Process invoices for payment by Accounts Payable in a timely manner and per company procedure.
• Process Return Good Authorizations from vendors and patients.
• Coordinate the assessment, management, and report of medication, supply and DME failures/recalls.
• Lead mid-year and annual pharmacy inventories.
• Adheres specifically to all company policies and procedures, Federal and State regulations and laws.
• Display dedication to position responsibilities and achieve assigned goals and objectives.
• Represent the Company in a professional manner and appearance at all times.
• Understand and internalize the Company's purpose; Display loyalty to the Company and its organizational values.
• Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
• Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.
• Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
• Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
• Other duties as assigned

Education, Knowledge, Skills and Experience

Required Education:

• High School diploma or equivalent

Required Knowledge:

• Demonstrate understanding of nufactor's medications, supplies, durable medical equipment and their uses in addition to the scope of services provided by nufactor.
• Proficient with pharmacy terminology, abbreviations and calculation
• Knowledge of general pharmacy dispensing requirements and federal/state regulations and laws.
• Intermediate knowledge of Joint Commission and URAC requirements and standards.
• Ability to exercise discretion and maintain confidentiality to the level of required HIPAA standards.

Required Experience:

• Minimum of two (2) years of experience of pharmacy purchasing experience preferably in a hospital home healthcare, infusion, or specialty pharmacy.

Preferred Experience:

• Minimum of four (4) years of experience of pharmacy purchasing experience, preferably in a home healthcare, infusion, or specialty pharmacy.

Required Skills:

• Demonstrate advanced analytical and problem-solving skills in resolving complex discrepancies.
• Intermediate level of understanding and use of computers applications that include Microsoft Office (Outlook, Word, Excel) and internet technologies.
• Operate office equipment which includes: computer, scanner, printer, copier, and phones.
• Strong organizational skills.
• Work with a high degree of accuracy in an organized, detail-oriented manner with appropriate follow-up as required.
• Proactive approach to managing workload, able to multi-task and handle frequent interruptions.
• Able to prioritize work and make decisions independently and effectively, often quickly in response to dynamic patients needs, except were required or restricted by law.
• Effective verbal and written communication skills and ability to interact professionally and successfully with patients, teammates, and management.
• Able to work as part of a team, including on-site and remote teammates.
• Display excellent judgment on a consistent basis with sound decision-making abilities.

Professional Certification:

• Certification as a Certified Pharmacy Technician (CPhT) preferred, unless required by the State Board of Pharmacy.
• Full, current, and unrestricted pharmacy technician registration in the required States preferred, unless required by the State Board of Pharmacy.

Physical requirements

Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. Must have the ability to lift and maneuver items of at least 50 lbs. Working conditions include normal warehouse setting.

Mental Demands

Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations' situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions

Direct Reports

No

EEO Statement

FFF Enterprises and Nufactor are an equal opportunity employer and prohibits discrimination and harassment based on the following characteristics: race, color, religion, national origin, physical or mental disability, gender, age (40 years and over) qualified veteran and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

Employee Benefits Available for FFF Enterprises Team Members

Employee benefits include:

• Medical Insurance
• Dental Insurance
• Vision Discount Program
• Vision Insurance Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Dependent Care Flexible Spending Account
• Employee Assistance Program (EAP)
• Group Life and AD&D
• Voluntary Supplemental Life Insurance Plans
• Short Term Disability
• Long Term Disability Income Protection
• 401k Profit Sharing Retirement Plan - Discretionary Match
• Discretionary Bonus
• Supplemental Insurance Plans
• Prepaid Legal/Identity Theft Plan
• Paid Holidays/Vacation/Sick Days
  • Seven (7) Paid Holidays, Two (2) Week Vacation, Five (5) Sick Days, and One (1) Float Day for CA, NC, and TX All Other States Receive One Hundred Twenty (120) Hours of PTO
• Tuition Reimbursement Program
• Notary Services
• Employee Referral Bonus
• Vendor Discount Programs
• Corporate Individual Travel Program

(Note: We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. Hire may be subject to passing a medical examination, and to skill and agility tests.)