Pharmacy Operations & Inventory Coordinator

Central City Community Health Center; Monterey Park (CA); On-site; USD 32,000 - 40,000; Full time

Job summary

Central City Community Health Center seeks an Administrative Assistant to support the Pharmacist and pharmacy leadership with operations, vaccine coordination, ordering, inventory management, and compliance documentation.

The role requires strong organizational skills, attention to detail, and effective communication with clinics, vendors, and internal teams. Prior healthcare or pharmacy exposure is preferred, and California drivers license is required.

Qualifications

• Two years of college or equivalent office experience required.
• Healthcare/pharmacy experience preferred.
• Proficiency with MS Office and basic data entry skills.

Responsibilities

• Provide administrative support to the Pharmacist and pharmacy leadership.
• Assist with pharmaceutical ordering, vaccine ordering, and medical supply coordination.
• Track medication and vaccine inventory, expiration dates, lot numbers, and backordered items.
• Serve as a communication liaison between clinical departments and administrative teams.
• Assist with vaccine storage documentation, temperature logs, and compliance records.
• Submit and track pharmacy invoices, packing slips, vendor statements, and purchasing documentation.
• Coordinate communication with pharmaceutical vendors, wholesalers, vaccine programs, and internal departments.
• Maintain organized pharmacy records for HRSA, VFC, 340B, OSHA, and regulatory compliance.
• Track medication deliveries, shipment discrepancies, and inventory reconciliation.
• Prepare reports, spreadsheets, and presentations related to pharmacy operations.
• Maintain filing systems for pharmacy licenses, permits, vaccine records, invoices, and compliance documents.
• Monitor shortages, recalls, and vaccine replacement processes.
• Coordinate meetings, training, and pharmacy operational communications.
• Collaborate with Finance, Clinic Operations, Managed Care, and Purchasing on pharmacy processes.
• Support implementation of pharmacy workflows and process improvement projects.
• Maintain confidentiality of pharmacy records and patient information.

Skills

Organizational skills

Inventory tracking

Multitasking

Communication

Problem-solving

Microsoft Office

Driver's license

Education

Two years of college or 3 years office admin experience

Healthcare/pharmacy experience preferred

Tools

EMR systems

Job description

Central City Community Health Center seeks an Administrative Assistant to support the Pharmacist and pharmacy leadership with operations, vaccine coordination, ordering, inventory management, and compliance documentation.

The role requires strong organizational skills, attention to detail, and effective communication with clinics, vendors, and internal teams. Prior healthcare or pharmacy exposure is preferred, and California drivers license is required.