Pharmacy Inventory Systems Specialist

RXinsider LTD.; Dublin (CA); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401k Plan

PTO

Job summary

VytlOne’s Dublin, CA-based Pharmacy Inventory Systems Specialist role focuses on inventory management, data analysis, and system optimization for Pyxis/Omnicell. The position requires national certification and California tech registration, with on-site work at Santa Rita Jail Pharmacy in Dublin.

Responsibilities include training staff, implementing cabinets, and ensuring HIPAA/regulatory compliance, while developing KPIs to drive operational improvements and cost savings.

Qualifications

• Certified pharmacy technician with California registration.
• 3+ years in pharmaceutical operations.
• 2+ years managing inventory with automated dispensing systems.
• Strong Excel skills (pivot tables, slicers, SQL queries).
• Experience with EHR and system integration.

Responsibilities

• Monitor and analyze inventory data from Pyxis and Omnicell to ensure accuracy.
• Support the implementation of automated dispensing cabinets and vendor coordination.
• Train staff on Pyxis inventory procedures and system use.
• Ensure HIPAA compliance and quality control in inventory.
• Develop KPIs and provide actionable data insights.

Skills

Data analysis

Inventory management

Excel

SQL

Communication

Pharmacy systems

Regulatory knowledge

Education

Pharmacy technician certification

California registration

Tools

Pyxis

Omnicell

EHR systems

Pivot tables

Job description

Overview

The Pharmacy Inventory Systems Specialist is a certified pharmacy technician who supports pharmacy operations through inventory management, data analysis, and system optimization. This role focuses on interpreting data from automated dispensing systems (e.g., Pyxis and Omnicell), forecasting medication needs, and ensuring inventory accuracy and regulatory compliance.

The individual also serves as a super user during equipment and software implementations, providing training and support to pharmacy and department staff. Additionally, they perform cross-functional pharmacy technician duties as needed to support operational demands.

*Must be nationally certified and registered as a pharmacy technician in California.

Position Location

Santa Rita Jail Pharmacy located in Dublin, CA 94568

Additional Note:This role is currently fully on-site. While there may be opportunities for a hybrid schedule in the future, this is not guaranteed and would depend on business needs.

Work schedule: May be required to work rotating shifts including holidays.

Who We Are

VytlOneis the nation’s only independent, fully integrated total pharmacy solutions partner. We lead with integrity, offering mission-driven hospitals, health systems, health centers, and employer partners a smarter way to unlock revenue, growth, and better outcomes. Our innovative model combines customized pharmacy management, 340B program expertise, specialty pharmacy, and PBA/PBM solutions—deliveringexcellencethrough tailored strategies and collaborative partnerships. At VytlOnewe’re making apurposeful impacton the communities we serve.

Why Choose a Career at VytlOne?

AtVytlOne, ourpurposeis at the heart of everything we do. People join us not just for a job, but to be part of something bigger—where their work truly matters. We foster a culture ofauthenticity, where you’re encouraged to be yourself and a place to grow, collaborate and make an real difference. With over 1,600 passionate professionals across nearly every U.S. state, we operate asOne Team, united by a bold mission and a spirit of innovation. Here, you’ll find a place where your ideas are heard, your contributions are valued, and your career can thrive.

Responsibilities

INVENTORY MANAGEMENT:

• Monitor and analyze inventory data from Pyxis, automated dispensing systems, and electronic health records to ensure accuracy and resolve discrepancies.
• Support the implementation of automated dispensing cabinets, including setup, inventory configuration, and coordination with vendors and Pharmacy IT.
• Maintain the operational integrity of automated dispensing systems by managing user profiles, troubleshooting equipment issues, coordinating service calls, performing audits and cycle counts, and overseeing system upgrades.
• Oversee Pyxis inventory, including utilization, optimization, audits, expired items, and resolution of stock shortages.
• Manage Pyxis system requests, such as adding new users, addressing service issues, and ensuring cabinet connectivity.

REPORTING AND ANALYSIS

• Leverage Microsoft Excel and other data tools (e.g., pivot tables, slicers, SQL queries) to generate reports and uncover trends in medication usage and inventory.
• Evaluate inventory performance by analyzing metrics such as expenditures, efficiency gains, losses, and prescribing patterns.
• Develop and maintain key performance indicators (KPIs) to monitor and improve inventory management.
• Conduct regular audits to ensure inventory accuracy and regulatory compliance.
• Provide actionable insights and recommendations based on data analysis to enhance inventory practices and support operational decisions.

COMPLIANCE AND QUALITY CONTROL

• Monitor the availability and utilization of medications listed in the pharmacy catalog.
• Conduct Inventory turn/utilization reviews and recommend updates to maximize storage including the addition of new medications or removal of outdated combinations.
• Research and identify cost-effective sources for medication procurement.
• Ensure compliance with HIPAA regulations, as well as state and federal pharmacy laws and safety standards.
• Develop, implement, and oversee quality control measures to ensure the safety, accuracy, and efficacy of medications.

TRAINING AND ENABLEMENT

• Train pharmacy and nursing staff on proper use of Pyxis and inventory procedures.
• Participate in pharmacy orientation programs, technician training, staff meetings, and in-service education as required by the facility and department.
• Participate in the Performance Improvement Program and other departmental initiatives.
• Lead efforts to improve team efficiency, knowledge sharing, and operational effectiveness.

Qualifications

Education

• Bachelor’s degree in Pharmacy, Healthcare Administration, or a related field (preferred)
• Equivalent experience in an outpatient or retail pharmacy setting may be substituted for Bachelor’s degree.
• Requires national certification and current registration as a pharmacy technician in California.

Experience:

• Minimum of 3 years of experience as a certified pharmacy technician, with a strong background in pharmacy operations.
• At least 2 years of hands‑on experience managing inventory using automated drug dispensing systems, such as Pyxis and Omnicell.
• Demonstrated proficiency in Microsoft Excel, including advanced functions such as pivot tables, data slicers, and SQL queries for inventory analysis and reporting is highly preferred.
• Experience working with electronic health records (EHR) and integrating pharmacy systems.

Knowledge, Skills, and Abilities:

• Strong analytical skills with the ability to interpret data, identify trends, and solve problems.
• Proficiency in Microsoft Excel, including advanced functions such as pivot tables, data slicers, and SQL queries.
• Experience with automated drug dispensing systems (e.g., Pyxis, Omnicell).
• Familiarity with electronic health records and system integration.
• Excellent communication skills—written, verbal, and data storytelling.
• High attention to detail with strong organizational and problem-solving abilities.
• Adaptable and proactive, with a collaborative mindset and “can‑do” attitude.
• Solid understanding of pharmacy regulations and ethical standards, with the ability to interpret and apply relevant laws.
• Physical ability to stand or walk for extended periods and lift/carry supplies and equipment.
• Ability to interact effectively with diverse individuals to support optimal patient care.

SECURITY REQUIREMENTS:Security Clearance required per site/correctional facility requirements.

WE OFFER

AtVytlOnewe offer a diverse and inclusive work culture that supports a flexible work model in a collaborative, innovative team-oriented environment. You’ll work with a mission-driven organization focused on improving healthcare outcomes.

• Enjoy competitive compensation, a comprehensive health benefits package, and a supportive team environment including:
• • Comprehensive mental health and wellbeing resources
  • Nationwide Blue Cross Blue Shield PPO with employee-friendly plan design, including a $850 individual annual medical deductible and $25 office visit copays, with low biweekly premiums
  • Company-paid basic life/AD&D, short-term and long-term disability insurance
  • Rx, dental, vision, other voluntary benefits, and FSA
  • Employer-matched 401k Plan
  • Industry-leading PTO plan
  • And more!

This position offers an hourly rate ranging from $33-$38/hour, based on experience and qualifications.

Join us and help build the future of pharmacy care – better outcomes, stronger margins, and healthier communities.

FOR MORE INFORMATION:

VytlOne WebsiteVytlOne LinkedIn

VytlOne (formerly Maxor) is an EOE, including disability/vets