Pharmacy Administrative Assistant

RWJBarnabas Health; Hamilton Township (NJ); On-site; USD 39,000 - 45,000; Part time

Job summary

RWJBarnabas Health is seeking an Administrative Assistant to support the pharmacy team in a fast-paced hospital environment. You will help manage records, process medication orders in Epic, and maintain inventory and referrals to ensure patient care runs smoothly.

The role emphasizes accuracy, data management, and strong communication. A high school diploma is required, with preferred hospital pharmacy admin experience and proficiency in Epic, Acelis, ADP/Kronos, and Pyxis.

Qualifications

• High school diploma or equivalent required.
• Extensive hospital pharmacy administrative support experience preferred.
• Experience with Epic EMR, Acelis, ADP/Kronos, and Pyxis preferred.

Responsibilities

• Maintaining employee records, certifications, licenses and department files.
• Typing medication orders and updating records in Epic EMR system.
• Refilling and maintaining automated dispensing cabinets.
• Stocking and organizing medications and supplies.
• Tracking supplies using Acelis to assist with inventory, logging data and tracking medical supplies.
• Answering calls from doctors, nurses and drug suppliers.
• Filing invoices, patient logs and staff schedules accurately.
• Maintaining patient and physician referrals.
• Communicating manufacturer recalls and maintaining recall logs.
• Scheduling patients and entering patient information and referrals.

Skills

Organizational skills

Tech savvy

Strong communication

Data management

Team player

Education

High School Diploma or equivalent

Tools

Epic EMR

Acelis

ADP/Kronos

Workforce (W2W)

Microsoft Office

INMAR

Pyxis

Job description

Job Title: Administrative Assistant

Location: RWJUH Hamilton Hospital

Department Name: Pharmacy

Req #: 0000261171

Status: Hourly

Shift: Day

Pay Range: $27.61 - $33.17 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Administrative Assistant

As an Administrative Assistant, you'll help the pharmacy team run a smooth, safe office. You will work in a fast-paced medical environment where accuracy, strong communication and data management are vital.

As anAdministrative Assistant, a typical day might include the following:

• Maintaining employee records, certifications, licenses and department files
• Typing medication orders and updating records in Epic EMR system
• Refilling and maintaining automated dispensing cabinets
• Stocking and organizing medications and supplies
• Tracking supplies using Acelis to assist with inventory, logging data and tracking medical supplies
• Answering calls from doctors, nurses and drug suppliers
• Filing invoices, patient logs and staff schedules accurately
• Maintaining patient and physician referrals
• Communicating manufacturer recalls and maintaining recall logs
• Scheduling patients and entering patient information and referrals

This role might be for you if:

• You like to be organized, you are tech savvy and you catch small typos before they become big problems.
• You understand the importance of keeping medical data safe and secure
• You are a team player and enjoy keeping the office running smoothly.

To be considered for this opportunity, a high school diploma or equivalent is required. Extensive hospital pharmacy experience and administrative support experience is preferred. Working knowledge of Epic, Acelis, ADP/Kronos, Workforce (W2W), Microsoft Office, INMAR, and Pyxis.