Pharmacy 340B Analyst - Pharmacy- 1.0 FT - 8hrs days variable

Washington Hospital Healthcare System; Fremont, Northern (CA, KY); Hybrid; USD 84,000 - 122,000; Full time

Job summary

Washington Hospital Healthcare System is seeking a Pharmacy 340B Analyst to support the Pharmacy 340B Program, ensure data integrity, and optimize 340B eligibility and reporting. This role works within the Pharmacy Department, Operations and Support Division, focusing on accurate data analysis and compliance with 340B requirements.

Responsibilities include daily 340B accumulation review, reconciliations, generation of utilization reports, and collaboration with Revenue Integrity and Pharmacy IT

Qualifications

• Requires California State Board of Pharmacy Technician Registration and Pharmacy Technician National Certification, active status.
• Certification from Apexus 340B University course required within 6 months of hire; keeps current with Apexus/HRSA guidance.
• Demonstrated ability to work accurately with large data sets in Excel, including pivot tables, lookups, and data reconciliation.
• 2+ years of experience in pharmacy operations, purchasing, revenue integrity, or healthcare data analysis preferred.
• HIPAA, safety, and compliance education completed within required timeframes.

Responsibilities

• Reviews daily 340B accumulation, replenishment, and order activity; resolves or escalates exceptions.
• Validates eligibility on 340B-identified claims against hospital criteria; documents outcomes.
• Reconciles 340B purchases against accumulations and investigates variances to root cause.
• Prepares recurring 340B savings, utilization, and compliance reports for pharmacy leadership.
• Monitors contract pharmacy reports and identifies discrepancies for follow-up.
• Maintains documentation for reviews, reconciliations, and corrections for auditable records.
• Uses 340B software to review mappings and recommends corrections to the Program Coordinator.
• Communicates findings clearly to pharmacy, finance, and compliance teams.

Skills

Data analysis

Excel data analysis

Pivot tables

Root cause analysis

Attention to detail

Education

California State Board of Pharmacy Technician Registration

Pharmacy Technician National Certification

Apexus 340B University certification

Associates degree or higher

Tools

Microsoft Excel

340B software

Split-billing software

Job description

Salary

$84,000 - $122,000

Job Title

Pharmacy 340B Analyst

Division

Pharmacy Department, Operations and Support Division

Reports to

Director of Pharmacy (day‑to‑day direction from the Pharmacy 340B Program Coordinator)

Location

2000 Mowry Avenue
Fremont, CA 94538

Contact

Phone: [phone]
Website: www.washingtonhealth.com

Qualifications

• California State Board of Pharmacy Technician Registration and Pharmacy Technician National Certification, maintained in active status and available for primary source verification.
• Certification from Apexus 340B University course required within 6 months of hire; maintains current knowledge as Apexus and HRSA guidance is updated.
• Demonstrated ability to work accurately with large data sets in Microsoft Excel, including pivot tables, lookup functions, and reconciliation of data from multiple sources.
• Work experience, skills/computer specific technical, other qualifications, miscellaneous are required.
• Completes hospital orientation, initial competency assessment, and all required annual compliance education (including HIPAA, workplace violence prevention, and safety) within required timeframes.
• At least 2 year degree or higher preferred.
• One year of experience in pharmacy operations, pharmacy purchasing, revenue integrity, health system finance, or healthcare data analysis preferred.
• Working knowledge of 340B Drug Program requirements, split‑billing software, and contract pharmacy operations preferred.
• Familiarity with wholesaler ordering platforms and GPO/WAC/340B account structures preferred.
• Critical thinking skills and ability to identify issues, trends, and exceptions in data and trace them to root cause.
• Ability to organize work, meet recurring deadlines, and work independently within established procedures in a rapidly changing environment.

Preferred Qualifications

• Two (2) year degree or higher preferred.
• One (1) year of experience in pharmacy operations, pharmacy purchasing, revenue integrity, health system finance, or healthcare data analysis preferred.
• Working knowledge of 340B Drug Program requirements, split‑billing software, and contract pharmacy operations preferred.
• Familiarity with wholesaler ordering platforms and GPO/WAC/340B account structures preferred.
• Critical thinking skills and the ability to identify issues, trends, and exceptions in data and trace them to root cause.
• Ability to organize work, meet recurring deadlines, and work independently within established procedures in a rapidly changing environment.

Responsibilities

• Reviews daily 340B accumulation, replenishment, and order activity in the split‑billing system and resolves or escalates exceptions within established timeframes.
• Validates patient, provider, and location eligibility on 340B‑identified claims against the hospital’s established eligibility criteria and documents the result of each review.
• Reconciles 340B purchases against accumulations to confirm quantities purchased are supported by qualifying dispenses, and investigates variances to root cause.
• Prepares recurring 340B savings, utilization, and compliance reports for pharmacy leadership on a defined schedule.
• Monitors contract pharmacy third‑party administrator (TPA) reports and dispensing activity and identifies discrepancies for follow‑up.
• Maintains documentation supporting each review, reconciliation, and correction so that the program’s work is auditable.
• Supports the Pharmacy 340B Program Coordinator in preparing data and materials for the 340B oversight team and other committees.
• Escalates suspected diversion, duplicate discount, or eligibility concerns to the Pharmacy 340B Program Coordinator and pharmacy leadership promptly upon identification.
• Uses the 340B split‑billing software to review accumulations, mappings, exclusions, and exception queues, and recommends mapping corrections to the Pharmacy 340B Program Coordinator.
• Analyzes NDC‑level purchasing, dispensing, and billing data to identify discrepancies and works with Revenue Integrity and Pharmacy IT to research and resolve them.
• Applies intermediate to advanced spreadsheet and data analysis skills to reconcile purchase, dispense, and claims data drawn from multiple systems.
• Supports maintenance of the hospital’s records in the 340B Office of Pharmacy Affairs Information System (OPAIS), including preparing child site and contract pharmacy information for review and assembling documentation for annual recertification.
• Executes established duplicate discount prevention procedures for Medicaid, including applying carve‑in/carve‑out rules, billing identifiers, and state‑specific billing and modifier requirements, including Medicare.
• Compiles and validates data supporting nonduplication between 340B and the Medicare Drug Price Negotiation Program, including identifying claims for selected drugs and supporting reconciliation of maximum fair price (MFP) refunds.
• Prepares data sets required under manufacturer contract pharmacy policies and, where the hospital elects to participate, for submission to CMS or manufacturer platforms, subject to review and approval by the Pharmacy 340B Program Coordinator.
• Compares invoice pricing to published 340B ceiling prices, identifies suspected overcharges, and prepares documentation supporting credit or refund requests.
• Monitors 340B inventory accumulation, replenishment, exclusions, and shortages, and notifies the Pharmacy Buyer and Pharmacy 340B Program Coordinator when alternative products are needed.
• Follows established standard operating procedures for the 340B program and contract pharmacies, and recommends revisions when a process does not work as intended.
• Maintains working knowledge of wholesaler ordering platforms and GPO/WAC/340B account structures and how purchasing decisions affect program compliance.
• Provides analysis clearly in writing and verbally, translating technical findings into information that pharmacy, finance, and compliance staff can act on.
• Responds to routine requests regarding 340B data and activity, referring policy interpretation and any external commitment to the Pharmacy 340B Program Coordinator.
• Maintains accuracy across multiple recurring deadlines in a changing environment.
• Plans and completes recurring reconciliation, reporting, and self‑audit tasks on schedule with limited supervision.
• Performs self‑audit sampling under the direction of the Pharmacy 340B Program Coordinator, covering patient and provider eligibility, child site and contract pharmacy activity, and duplicate discount prevention, and documents findings.
• Coordinates with pharmacy, revenue integrity, finance, information technology, and departmental staff to obtain the required data for analysis.
• Prepares audit findings, reports, graphs, and charts, and contributes to presentations delivered to work groups and committees.
• Prioritizes competing deadlines and escalates conflicts rather than allowing compliance deliverables to lapse.
• Works effectively with a variety of personnel with backgrounds varied in education and skill sets.
• Maintains organized, retrievable working files so that another staff member can follow and reproduce the analysis.
• Contributes to orientation and training of staff on 340B data processes as requested.

Professionalism

Key Components: dependability, interpersonal skills, teamwork, patient first ethic, customer service.

Additional Information

Prepared by: Minh-Thu Dennen
Title: Director of Pharmacy
Date: 07/2026
Title: Sr VP & Chief Operating Officer
Date: 07/29/2026