340B Program Coordinator - 2006 Madison Ave

The Institute for Family Health; New York (NY); On-site; USD 55,000 - 80,000; Full time

Job summary

The Institute for Family Health in New York seeks a detail-oriented 340B Billing Analyst to support the Director of 340B Pharmacy Services. You will investigate discrepancies, process invoices, and help ensure timely payments and accurate records.

Responsibilities include monthly billing reviews, audits, reporting, contract support, and onboarding new pharmacies with emphasis on confidentiality and cross-department compliance.

Qualifications

• Experience with 340B program and healthcare billing.
• Proficient in Excel and data reporting.
• EPIC or EHR experience preferred.
• Willingness to learn new software systems.
• Ability to prioritize tasks and meet deadlines.
• Handle confidential information professionally.

Responsibilities

• Investigate and resolve billing discrepancies with AR staff and monitor receivables.
• Process invoices from wholesalers and vendors to AP for timely payment.
• Review monthly billing, payments and reimbursement activity.
• Assist with internal and external audits monthly/quarterly.
• Coordinate with wholesalers to verify pricing or obtain account info.
• Generate reports from 340B financial analyses and maintain receipts.
• Assist with contract revisions for new pharmacy opportunities.
• Support onboarding and setup for new pharmacies during implementation.
• Respond to routine 340B compliance inquiries across departments.
• Prepare documents for audits and regulatory submissions.
• Be backup for day-to-day program issues.

Skills

340B program knowledge

MS Excel proficiency

EPIC knowledge

Willingness to learn new software

Prioritization abilities

Confidential information handling

Education

High School Diploma

Associate's degree in business, Healthcare Administration or related field

Tools

Microsoft Excel

EPIC

MS Office

Job description

Brief Description

This position would report to the Director of 340B Pharmacy Services. The main job duties are described below.

Essential Job Duties

• Work with accounts receivable staff and the 340B Director to investigate and resolve discrepancies or issues related to billing and payments as well as monitor the receivable accounts to identify late payments and maintain accurate payment records
• Assist in processing of invoices received from the wholesalers, third party administrators and vendors to the accounts payable team to be recorded in the system and paid timely
• Review of monthly billing, payment and reimbursement activity
• Assist 340B Director with internal and external audits done monthly and/or quarterly
• Contact wholesalers when needed to verify pricing or obtain account information
• Work with third party management companies to obtain necessary reports requested by the 340B Director and outside parties
• Perform general bookkeeping and reporting on various 340B financial analysis as well as maintain organized documents and receipts
• Assist 340B Director with contract revisions for new pharmacy opportunities
• Assist 340B Director with onboarding and setup activities during implementation for new pharmacies
• Communicate with internal departments to assist with routine 340B compliance inquiries
• Preparation of documents needed for internal and external audits
• Be a backup for day-to-day issues that arise in program
• Assist with annual HRSA recertification completion for all covered entities and appropriately register any new sites
• Review of 340B utilization reports
• Assists in the monitoring and various tracking and reporting measurements to ensure compliance with the program

Key Knowledge, Skills, Abilities

• Knowledge of the 340B program
• Proficient in Microsoft excel
• Knowledge in EPIC (preferable but not required)
• Willingness to learn new software systems and platforms
• Ability to prioritize daily tasks and meet timely obligations and deadlines
• Professional experience working with confidential and sensitive information

EDUCATION

• High School Diploma - Required
• Associate's degree in business, Healthcare Administration or related field, or equivalent combination of education and experience - Preferred

Work Experience

• Pharmacy experience - Preferred

Computer Proficiency

• Basic computer and internet navigational skills - Required
• Computer literacy with Windows-based operating systems and MS Office applications (Word, Excel, Outlook, PowerPoint) - Required
• Familiarity with electronic health records (EHR) technology -Preferred