Pharmaceutical Inventory Manager

Keywords Studios Plc; Indianapolis (IN); On-site; USD 39,000 - 62,000; Full time

Benefits offered by this job

Medical, dental & vision

Paid time off

401(k) with employer match

Job summary

Keywords Studios is seeking a Pharmaceutical Inventory Manager in Indianapolis to oversee the lifecycle of reference standards, ensuring accuracy and regulatory compliance across global laboratories.

You will manage inventory >1.5M containers, coordinate shipments, prepare COAs/MSDS, and support disaster recovery storage while maintaining high standards of quality and data integrity.

Qualifications

• Associates degree in chemistry or related field or equivalent industry experience.
• Strong attention to detail and problem-solving abilities.
• Ability to adapt to changing priorities and work independently.
• Experience with computers and standard software packages.
• Team player with good customer service mindset.
• Excellent written and verbal communication skills.
• Ability to weigh materials accurately using analytical balance.
• Ability to stand for extended periods and work in freezer conditions.

Responsibilities

• Own end-to-end reference standard inventory, including >1.5M containers.
• Process incoming materials and perform periodic physical inventories.
• Ensure compliance with FDA, DEA, DOT regulations.
• Coordinate with shipping, QA, and global customers.
• Prepare COAs, MSDS, and track orders.
• Maintain accurate records and document control.
• Support disaster recovery storage and space optimization.
• Assist in vendor communications and order approvals.

Skills

Attention to detail

Problem solving

Prioritization

Computer literacy

Teamwork

Communication

Independent work

Laboratory experience

Weighing accuracy

Physical endurance

Education

Associate degree in chemistry

Job description

Work Location: Onsite in Indianapolis, IN downtown area

Work Hours: Monday - Friday, 8:00 am - 5:00 pm EST

Keywords Studios is hiring for our pharmaceutical client for a Pharmaceutical Inventory Manager. As a Pharmaceutical Inventory Manager, you will support our client's Reference Standards Organization (CRSO) by ensuring the accuracy & integrity of over 1.5 million reference standard containers. This role is critical to maintaining global right-to-operate by managing inventory control processes, material movement, & disaster preparedness.

The Pharmaceutical Inventory Manager oversees the lifecycle of corporate reference standards used globally across laboratories. This includes sourcing, testing, certifying, & distributing these materials to ensure consistent quality in product development and manufacturing.

The Pharmaceutical Inventory Manager plays a key role in:

• Managing the end-to-end order fulfillment process for reference standards.
• Ensuring compliance with global regulations (e.g., FDA, DEA, DOT).
• Protecting intellectual property & sensitive data.
• Supporting inventory, dispensing, & documentation activities.
• Maintaining high standards of accuracy, efficiency, & regulatory compliance to meet global operational needs.

Key Responsibilities:

• Overall ownership of the reference standard physical inventory (>1.5M containers, ~5000 inventory transactions annually)
• First point of contact for all issues related to the reference standard inventory
• Process the receipt of incoming materials
• Perform and document a periodic physical inventory of all stored reference standard materials
• Manage the Material Preservation Program
• Monitor and move inventory to optimize space and dispensing efficiency
• Maintain balance between main and disaster recovery storage
• Correct inventory segregation monthly and submit appropriate batches for destruction
• Ensure compliance with all regulatory and safety requirements
• Monitor pending shipments and ensure timely delivery to the dock
• Process international/domestic orders and obtain necessary approvals
• Interact with global customers and maintain customer/agency data
• Prepare Certificates of Analysis (COAs), MSDS, & track order status
• Coordinate with shipping dock and external request approvers
• Ensure appropriate business processes are applied based on order type
• Assist in maintaining accurate inventory through compliant dispensing
• Perform second-person verification and dispense materials
• Label/package materials and generate outbound shipping forms
• Conduct quarterly SSS inventories & manage SSS documentation
• Assist in creating and maintaining guidance documents & SOPs
• Optimize processes and ensure documentation reflects current procedures
• Maintain clean workspaces and adequate stock of consumables
• Assist with reference standard fills & labelling as needed
• Help customers comply with order requirements & resolve non-standard issues
• Notify CRSO of quality deviations & troubleshoot order issues
• Identify customer trends & propose process improvements
• Assist in resolving customer complaints

Education Requirements:

Associates degree (in chemistry or related field) or equivalent pharmaceutical industry experience

Requirements:

• Superior attention to detail & problem-solving skills
• Ability to respond to changing priorities
• Experience with computers & software packages
• Teamwork & customer service-oriented mindset
• Strong oral and written communication skills
• Self-motivated, flexible, & able to work independently
• Clerical and laboratory experience helpful
• No applicable drug allergies
• Able to accurately weigh materials with an analytical balance
• Able to stand for extended periods & work briefly in freezer conditions

Keywords provides all its contingent workforce with:

• Medical, dental & vision benefits
• Paid time off (including sick & select holidays)
• 401(k) enrollment with 3% employer matching

We are an equal opportunity employer & all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law

Role Information: EN

Studio: Keywords Studios

Location: Indianapolis, IN

Area of Work: PIM

Service: CRSO

Employment Type: Contractor

Working Pattern: Full Time

This Organization Participates in E-Verify

Keywords Studios is committed to fair & ethical hiring practices. We expect candidates to conduct themselves with honesty & to participate in all applications and interviews independently, presenting their own knowledge & experience.

Candidates should refrain from using AI assistance or third-party tools or services that could influence, capture, or otherwise interfere with the authenticity of the assessment process.