Pharma Capital Projects Coordinator (Junior)

FITS LLC; Carolina (PR); On-site; USD 55,000 - 90,000; Full time

Job summary

FITS LLC is seeking a motivated professional to support project services in the Capital area. The role involves assisting the Project Manager and Project Engineer, gathering information, updating the Construction Execution Plan, and coordinating with the construction firm on field support requirements.

You will also help prepare job sites, review drawings for interferences, participate in design reviews, and assist with RFIs, permit processes, and closeout activities.

Qualifications

• Bachelor’s Degree in Engineering and experience within the Pharmaceutical or Medical Device Industry.
• Excellent verbal/written communication skills (English and Spanish).
• Shift: Administrative & according to business needs.
• Experience in basic project management concepts, planning, implementation, monitoring, and follow-up.
• Construction projects within the pharmaceutical or regulated industry.
• Regulated documentation practices.

Responsibilities

• Support the Project Manager and Project Engineer in ensuring all work is managed in accordance with procedures and work instructions.
• Help gather and organize information to support the design firm's field support requirements.
• Assist the Project Manager in developing and updating the Construction Execution Plan.
• Support coordination with the Construction Firm on field support requirements.
• Help prepare and organize the job site for pre-construction activities.
• Assist in reviewing underground drawings and the photo file to help identify potential interferences.
• Participate in design reviews to support constructability and maintainability.
• Assist in reviewing construction design documentation under the guidance of the Project Engineer.
• Support the review of invoices (T&M) for accuracy.
• Assist in preparing for and attending pre-bid meetings and bid openings.
• Help draft and track requests for information (RFIs), change bulletins, and field change orders.
• Support the process for issuing client permits.
• Maintain and organize the underground and job progress photo file.
• Serve as a secondary point of contact for contractors, supporting the Project Manager/Engineer as primary contact.
• Support communications with Site and Plant Security as directed.
• Assist with coordinating Maintenance Shop work order requests.
• Support Owner/User communications alongside the Project Manager.
• Assist in coordinating with the Environmental team as needed.
• Record and document daily construction activities.
• Attend construction meetings and take notes/follow-ups as assigned.
• Help track and expedite Owner-furnished material and equipment.
• Assist in reviewing specifications before release.
• Support the maintenance and organization of construction drawings and specifications.
• Help maintain and track the project punch list.
• Assist in reviewing installed material and equipment.
• Participate in project closeout activities.
• Participate in verification activities under supervision.

Skills

Engineering degree

Bilingual English/Spanish

Project management basics

Pharma/regulated industry experience

Regulated documentation practices

Education

Bachelor’s Degree in Engineering

Job description

FITS LLC is seeking a motivated professional to support project services in the Capital area. The role involves assisting the Project Manager and Project Engineer, gathering information, updating the Construction Execution Plan, and coordinating with the construction firm on field support requirements.

You will also help prepare job sites, review drawings for interferences, participate in design reviews, and assist with RFIs, permit processes, and closeout activities.