PGIM Quantitative Solutions, Executive Assistant (Hybrid)

pru; Newark (NJ); Hybrid; USD 95,000 - 120,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

PGIM Quantitative Solutions seeks an Executive Assistant to work closely with the Investments leadership team in Newark, supporting day-to-day administration for senior executives across the Equity and Multi-Asset groups. You will manage calendars, travel, meetings, and high‑quality executive communications with discretion and professionalism.

The role requires a minimum of six years of experience, a Bachelor’s degree, and strong PowerPoint/Excel skills.

Qualifications

• Six years of executive support experience in a fast-paced environment.
• Experience in financial services or asset management is preferred.
• Strong ownership with client-service orientation and discretion.

Responsibilities

• Provide day-to-day administrative and operational support including preparation and coordination of communications, calendar management, and meeting logistics.
• Organize and maintain complex calendars, including scheduling large meetings with senior-level executives across the company.
• Coordinate complex international travel across multiple time zones and regions, leveraging knowledge of global geographies, visa requirements, and cultural considerations to ensure seamless execution.
• Support client meetings by coordinating agendas, preparation materials, logistics (including catering and security clearance), compliance pre-approvals, and internal prep sessions.
• Prepare, edit, and produce high-quality PowerPoint presentations, Word documents, reports, and other executive-ready materials, with a strong attention to detail and a focus on efficiency and consistency.
• Serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team.
• Participate in coordinating employee and volunteer events as part of the shared administrative team responsibilities.
• Provide backup coverage for other Executive Assistants and collaborate closely with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives.

Skills

Executive support

Calendar management

Travel coordination

PowerPoint

Word processing

Excel

Concur

Workday

Education

Bachelor's degree

Tools

Concur

Workday

Job description

Job Classification: Corporate - Administration

A GLOBAL FIRM WITH A DIVERSE & INCLUSIVE CULTURE

As the Global Asset Management business of Prudential, we're always looking for ways to improve financial services. We're passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world.

We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you'll unlock a motivating and impactful career - all while growing your skills and advancing your profession at one of the world's leading global asset managers!

If you're not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that's investing in your future by shaping tomorrow today. At PGIM, You Can!

Our Quantitative Solutions business is seeking a talented and driven Executive Assistant to work closely with leadership for our Equity and Multi-Asset investment teams. This role is ideal for a highly organized, proactive professional who thrives in a demanding environment and takes pride in supporting a high-performing investment leadership team.

What you can expect:

• Provide day-to-day administrative and operational support including preparation and coordination of communications, calendar management, and meeting logistics.
• Organize and maintain complex calendars, including scheduling large meetings with senior-level executives across the company.
• Coordinate complex international travel across multiple time zones and regions, leveraging knowledge of global geographies, visa requirements, and cultural considerations to ensure seamless execution.
• Support client meetings by coordinating agendas, preparation materials, logistics (including catering and security clearance), compliance pre-approvals, and internal prep sessions.
• Prepare, edit, and produce high-quality PowerPoint presentations, Word documents, reports, and other executive-ready materials, with a strong attention to detail and a focus on efficiency and consistency.
• Serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team.
• Participate in coordinating employee and volunteer events as part of the shared administrative team responsibilities.
• Provide backup coverage for other Executive Assistants and collaborate closely with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives.

What you will bring:

• Minimum of six years of experience supporting senior‑level executives in a fast‑paced professional environment.
• Prior experience in the financial services or investment management industry.
• Hands‑on, roll‑up‑your‑sleeves mindset with a willingness to take on whatever is needed to support the team.
• Strong sense of ownership and accountability; approaches work with a client-service orientation.
• Comfortable operating in ambiguity and adapting quickly as priorities evolve.
• Proven project and workflow management skills, with the ability to manage a high volume of concurrent requests while maintaining accuracy and follow-through.
• Exceptional attention to detail and commitment to producing polished, executive-level deliverables.
• Strong time‑management and prioritization skills, with the judgment to manage shifting deadlines and competing stakeholder needs.
• Advanced proficiency in Microsoft PowerPoint and Word; strong working knowledge of Excel for tracking, organization, and analysis.
• High level of integrity, discretion, and judgment in handling highly sensitive and confidential information.
• Ability to communicate effectively across teams to align priorities and business objectives.
• Working knowledge of Concur and Workday.
• Flexibility to work overtime as needed.

What will set you apart?

• Bachelor's degree

PGIM believes in the Power of a Hybrid work arrangement. The Power of Hybrid is both the flexibility of work from home, as well as the networking and career development of in-person work with colleagues through weekly anchor day(s). T his position will work a 3 day hybrid schedule in our Newark, NJ office.

Note : Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The base salary range for this role is from $95,000.00 to $120,000.00. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.

About PGIM Quantitative Solutions Group Our Business:

PGIM Quantitative Solutions is the quantitative, multi-asset and liquid alternatives specialist of PGI