PGIM Quantitative Solutions, Executive Assistant (Hybrid)

Prudential Annuities Distributors (PAD); Newark (NJ); Hybrid; USD 95,000 - 120,000; Full time

Job summary

PGIM Quantitative Solutions, the quantitative multi-asset and liquid alternatives specialist of PGIM, seeks an experienced Executive Assistant to support the Investments leadership team in a fast-paced environment. The role involves coordinating calendars, international travel, and preparing executive-ready materials.

The successful candidate will have six+ years of experience supporting senior executives, a strong client-service orientation, and advanced MS Office skills.

Qualifications

• Minimum of six years supporting senior-level executives.
• Experience in the financial services or investment management industry.
• Strong ownership, client service orientation, and discretion.

Responsibilities

• Provide day-to-day administrative and operational support.
• Coordinate calendars and large meetings with senior executives across the company.
• Arrange international travel across multiple time zones and regions.
• Prepare executive-ready materials and PowerPoint presentations.
• Serve as a professional point of contact for written and verbal communications for Investments leadership.
• Coordinate employee and volunteer events as part of the admin team duties.
• Provide backup coverage for other Executive Assistants and collaborate on ad hoc projects.

Skills

Calendar management

Executive support

Travel coordination

PowerPoint

Word processing

Excel

Communication

Confidentiality

Attention to detail

Multi-tasking

Education

Bachelor's degree

Tools

Concur

Workday

MS Office

PowerPoint

Job description

Job Classification: Corporate - Administration A GLOBAL FIRM WITH A DIVERSE & INCLUSIVE CULTURE As the Global Asset Management business of Prudential, we’re always looking for ways to improve financial services. We’re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world. We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers! If you’re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that’s investing in your future by shaping tomorrow today. At PGIM, You Can!

What you can expect:

• Provide day‑to‑day administrative and operational support including preparation and coordination of communications, calendar management, and meeting logistics.
• Organize and maintain complex calendars, including scheduling large meetings with senior‑level executives across the company.
• Coordinate complex international travel across multiple time zones and regions, leveraging knowledge of global geographies, visa requirements, and cultural considerations to ensure seamless execution.
• Support client meetings by coordinating agendas, preparation materials, logistics (including catering and security clearance), compliance pre‑approvals, and internal prep sessions.
• Prepare, edit, and produce high‑quality PowerPoint presentations, Word documents, reports, and other executive‑ready materials, with a strong attention to detail and a focus on efficiency and consistency.
• Serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team.
• Participate in coordinating employee and volunteer events as part of the shared administrative team responsibilities.
• Provide backup coverage for other Executive Assistants and collaborate closely with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives.

What you will bring:

• Minimum of six years of experience supporting senior‑level executives in a fast‑paced professional environment.
• Prior experience in the financial services or investment management industry.
• Hands‑on, roll‑up‑your‑sleeves mindset with a willingness to take on whatever is needed to support the team.
• Strong sense of ownership and accountability; approaches work with a client‑service orientation.
• Comfortable operating in ambiguity and adapting quickly as priorities evolve.
• Proven project and workflow management skills, with the ability to manage a high volume of concurrent requests while maintaining accuracy and follow‑through.
• Exceptional attention to detail and commitment to producing polished, executive‑level deliverables.
• Strong time‑management and prioritization skills, with the judgment to manage shifting deadlines and competing stakeholder needs.
• Advanced proficiency in Microsoft PowerPoint and Word; strong working knowledge of Excel for tracking, organization, and analysis.
• High level of integrity, discretion, and judgment in handling highly sensitive and confidential information.
• Ability to communicate effectively across teams to align priorities and business objectives.
• Working knowledge of Concur and Workday.
• Flexibility to work overtime as needed.

What will set you apart?

• Bachelor’s degree

PGIM believes in the Power of a Hybrid work arrangement. The Power of Hybrid is both the flexibility of work from home, as well as the networking and career development of in‑person work with colleagues through weekly anchor day(s). This position will work a 3 day hybrid schedule in our Newark, NJ office.

Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The base salary range for this role is from $95,000.00 to $120,000.00. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limit, individual and organizational performance.

About PGIM Quantitative Solutions Group Our Business:

PGIM Quantitative Solutions is the quantitative, multi‑asset and liquid alternatives specialist of PGIM. For more than 45 years, PGIM Quantitative Solutions has helped investors around the world solve their unique needs by leveraging the power of technology and data as well as advanced academic research. PGIM Quantitative Solutions manages portfolios across equities, multi‑asset and liquid alternatives and offers defined contribution solutions. PGIM Quantitative Solutions #LI-Hybrid #LI-CR1. For more information, please visit PGIM Quantitative Solutions

What we offer you:

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company‑funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period).
• Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.
• To find out more about our Total Rewards package, visit Work Life Balance | Prudential Careers.
• Some of the above benefits may not apply to part‑time employees scheduled to work less than 20 hours per week.

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom. Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law. If you need an accommodation to complete the application process, please email [e-mail]. If you are experiencing a technical issue with your application or an assessment, please email [e-mail] to request assistance.

PGIM, the global asset management business of Prudential Financial, Inc. (NYSE: PRU), is a global investment manager with US $1.3 trillion in assets under management as of Dec. 31, 2023. With offices in 18 countries, PGIM’s businesses offer a range of investment solutions for retail and institutional investors around the world across a broad range of asset classes, including public fixed income, private fixed income, fundamental equity, quantitative equity, real estate, and alternatives. For more information about PGIM, visit pgim.com.

Prudential Financial, Inc. (PFI) of the United States is not affiliated in any manner with Prudential plc, incorporated in the United Kingdom, or with Prudential Assurance Company, a subsidiary of M&G plc, incorporated in the United Kingdom. For more information please visit news.prudential.com.

PGIM Inc. (PGIM) is the principal asset management business of Prudential Financial, Inc. (PFI), a company incorporated and with its principal place of business in the United States. PFI of the United States is not affiliated in any manner with Prudential plc, incorporated in the United Kingdom or with Prudential Assurance Company, a subsidiary of M&G plc, incorporated in the United Kingdom.

Our Commitment to an Inclusive Workplace Prudential Financial, Inc. serves its customers in more than 40 countries and territories, and we seek talented, creative individuals from a variety of backgrounds, worldviews, and life circumstances to work with us. We are focused on creating a fully inclusive culture, where all employees feel comfortable bringing their authentic selves to work. We don’t just accept difference—we celebrate it, support it, and thrive on it. At Prudential, employees have a unique opportunity to build their career path by owning their development, their career, and their future. We encourage employees to hone their skills and explore continued opportunities within Prudential.