Personnel / Warehouse Coordinator

Atlas NextWave; Norfolk (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

A logistics company based in Norfolk, VA is seeking a Personnel / Warehouse Coordinator to handle warehouse operations and personnel management. The ideal candidate is organized, detail-oriented, and has experience in warehouse operations. Responsibilities include managing inventory, maintaining compliance for offshore operations, and coordinating personnel logistics. This position requires legal authorization to work in the U.S. without sponsorship.

Qualifications

• Experience in warehouse operations.
• Must live near Norfolk, VA.
• Legal authorization to work in the U.S.

Responsibilities

• Coordinate warehouse operations and personnel management.
• Maintain compliance documents for offshore operations.
• Manage inventory and ensure adequate PPE stock levels.
• Submit onboarding communications to MCC for offshore personnel.
• Plan and communicate for deploying personnel offshore for project needs.
• Organize PPE, transit details, port calls, and available CTVs for offshore crews.
• Prepare and manifest cargo for offshore shipment.
• Oversee warehouse inventory of PPE and workwear; manage maintenance and disposal.

Skills

Organization

Communication

Compliance knowledge

Job description

Personnel / Warehouse Coordinator role at Atlas NextWave

Overview

We are seeking a highly organized and detail-oriented Personnel / Warehouse Coordinator responsible for the smooth and efficient coordination of both warehouse operations and personnel management functions.

Port Responsibilities

• Maintain and update the Fairwinds Landing Terminal Access List for offshore substation package-related inquiries only.
• Ensure all necessary port compliance documents and correspondence are completed for personnel to operate at designated ports.
• Coordinate the loading of cargo onto CTVs.
• Escort personnel as needed.
• Submit communications to MCC for onboarding new offshore personnel.
• Facilitate planning and communication for deploying personnel offshore for project needs.
• PAX Planning & OSS Vessel Transport Coordination: Responsible for organizing and relaying the following information to personnel going offshore:
• Required PPE for offshore work.
• Transit and transport details regarding port calls and CTVs.
• Updates on available CTVs and response to personnel inquiries.
• Perform compliance checks and follow up to ensure adherence to safety protocols.
• Assign and distribute PPE and workwear to all Semco personnel, ensuring everyone is equipped before departure.

Package Communication

• Distribute official transport plans to stakeholders, covering CTVs and port call logistics.
• Maintain and share the updated PAX forecast Excel sheet with all relevant stakeholders.

Warehouse Responsibilities

• Manage inventory of PPE and workwear, maintaining communication with procurement to ensure sufficient stock levels for offshore operations.
• Inventory and audit all materials in the warehouse and items sent offshore.
• Oversee warehouse maintenance and manage trash disposal arrangements.
• Organize and arrange warehouse materials and offshore-returned equipment.
• Prepare and manifest cargo for offshore shipment.

Job Requirements

• Experience in Warehouse Operation
• Must live within commutable distance to Norfolk, VA.
• Must be legally authorized to work in the United States without requiring sponsorship