Personnel Security Assistant

Veterans Health Administration; Madison (WI); On-site; USD 41,000 - 66,000; Full time

Job summary

Veterans Health Administration in Wisconsin seeks a Personnel Security Assistant to support the Personnel Security Program within a shared services unit.

The role focuses on collecting background information, data tracking, report completion, and processing follow-ups on security matters in compliance with OPM guidelines. You will work with applicants to resolve form issues and assist with suitability adjudications.

Qualifications

• No educational substitution at this grade level.
• Transcript must be submitted with your application if qualification is based on education.
• If using foreign education, send a Certificate of Foreign Equivalency with your transcript.

Responsibilities

• Personnel Security duties including e-QIP, PIV, and use of automated systems.
• Assist with collection, organization, and tracking of background information for the Personnel Security Program.
• Support reviews and approvals of background cases for release to OPM in compliance with suitability policies.
• Assist with audits, data entry, and maintaining privacy of information related to suitability.
• Present training/briefings related to the Personnel Security Program.

Job description

• Department: Department of Veterans Affairs

The incumbent of this position serves as a Personnel Security Assistant in the PSU, and the position is to perform security-related functions in support of a Network Personnel Suitability and Credentialing Program (hereinafter, "Personnel Security Program") within a shared services unit.

Key Responsibilities

Major duties and responsibilities include: Personnel Security, e-QIP, PIV, Use of Automated Integrated Systems The Personnel Security Assistant performs work related to the collection, organization and/or tracking of information in support of the Personnel Security Program.

The Personnel Security Program includes the processes of initiating, reviewing, and approving background cases for release to the Office of Personnel Management (OPM) in compliance with policies relating to completion of suitability investigations for Federal employees and others requiring background investigations for non-sensitive and public trust positions.

The work of this position centers on assisting the Personnel Security Specialist in collecting appropriate background information, tracking and reviewing data, completion of reports, maintaining databases and processing follow-up actions on various security related matters and assisting with suitability adjudications Works with applicants who may be experiencing difficulties with completion of electronic forms related to the background screening process.

Enters appropriate data in required databases related to an appointee's suitability from a wide variety of sources. Local Consultation, Performs Audits, Maintains Privacy of Information, Reviews technical regulations, policy, guidance: In conjunction with the Personnel Security Specialist and/or lead/supervisor, presents training/briefings for supervisors, managers, and employees related to various aspects of the Personnel Security Program.

Requests information from various law enforcement agencies and courts. Assures that the approving official is kept informed of these actions. Periodically performs audits of official personnel folders to assure that information related to suitability is properly recorded and filed. Reviews applicant's data ensuring that they submitted information matches the demographic data and that all required information has been provided.

Reviews applicant's data ensuring that they submitted information matches the demographic data and that all required information has been provided. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Full Time - business hours 8:00am - 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Personnel Security Assistant/99952-S

Requirements & Education

There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $40736 – $65599/yr.

What is the application deadline?

Applications close on 2026-09-25.

How many openings are available?

There are 2 openings for this position.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government