Personnel Coordinator - Oakridge

Pioneer-Health-Care-Management-; Ferndale (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

Pioneer Health Care Management is seeking an Administrator - Oakridge in Ferndale, MI to manage payroll, onboarding, and HR support for multiple departments. This role requires meticulous record-keeping, confidentiality, and adherence to EEO/FLSA regulations.

The position involves coordinating hiring processes, maintaining payroll accuracy, and ensuring timely onboarding and employee documentation. On-site role with a focus on regulatory compliance and collaboration with HR leadership.

Qualifications

• High school diploma or GED required. Associates or Bachelor’s Degree in Business or related field preferred.
• 1 year experience in payroll management and/or HR support

Responsibilities

• Maintains a current position control for the facility.
• Processes and forwards position request forms as per the approval process.
• Posts vacant positions approved for hire to appropriate websites.
• Screens applicants based on required and preferred qualifications, providing the department head with the most qualified applicants.
• Complies at all times with EEO, FLSA laws and monitors department head compliance. Reports irregular practices to the NHA and Corporate Director – HR.
• Participates in the selection process as requested by the department head.
• Processes newly hired staff including completion of all required pre-employment screening.
• Facilitates onboarding of new employees including documentation, initiating the file, orientation, etc.
• Validates and processes payroll for all departments.
• Maintains payroll records in compliance with applicable laws and standards.
• Distributes paychecks and answers employee questions regarding payment of hours and benefit time.
• Processes pay adjustments at the direction of the department head when discrepancies or errors are identified.
• Interfaces with legal entities related to garnishments.
• Provides employment documentation as requested by legal entities for the purposes of unemployment, worker’s compensation, employment and income verification, etc.
• Maintains confidentiality of employee information including payroll, health records, corrective action, etc.
• Interfaces with HRIS and payroll vendors to assure that systems are functioning optimally and all regulatory, legal, and financial reporting requirements are met.
• Maintains employee records in compliance with licensing and regulatory standards at all times..
• Monitors credentials and renewal dates for employees. Makes department heads aware when expirations are upcoming and assures that employees do not work without required credentials.
• Provides support for department heads for corrective action process and assures that documentation of corrective action is maintained in the employee file.
• Maintains knowledge of basic regulations relating to payroll and employment. Consults with Corporate Director-HR when guidance or expert knowledge is needed.
• Facilitates review of all corrective actions involving suspension, final warning, and termination or licensing agency reporting with the Department Head, NHA, and Corporate Director – HR prior to issuance to employee.
• Other duties as requested and assigned.

Skills

Payroll management

HR support

Compliance (EEO/FLSA)

Employee onboarding

Education

High school diploma or GED

Associates or Bachelor's in Business or related field

Tools

HRIS

Payroll software

Job description

Administrator - Oakridge Full Time Ferndale, MI, US

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Core Responsibilities:

• Maintains a current position control for the facility.
• Processes and forwards position request forms as per the approval process.
• Posts vacant positions approved for hire to appropriate websites.
• Screens applicants based on required and preferred qualifications, providing the department head with the most qualified applicants.
• Complies at all times with EEO, FLSA laws and monitors department head compliance. Reports irregular practices to the NHA and Corporate Director – HR.
• Participates in the selection process as requested by the department head.
• Processes newly hired staff including completion of all required pre-employment screening.
• Facilitates onboarding of new employees including documentation, initiating the file, orientation, etc.
• Validates and processes payroll for all departments.
• Maintains payroll records in compliance with applicable laws and standards.
• Distributes paychecks and answers employee questions regarding payment of hours and benefit time.
• Processes pay adjustments at the direction of the department head when discrepancies or errors are identified.
• Interfaces with legal entities related to garnishments.
• Provides employment documentation as requested by legal entities for the purposes of unemployment, worker’s compensation, employment and income verification, etc.
• Maintains confidentiality of employee information including payroll, health records, corrective action, etc.
• Interfaces with HRIS and payroll vendors to assure that systems are functioning optimally and all regulatory, legal, and financial reporting requirements are met.
• Maintains employee records in compliance with licensing and regulatory standards at all times..
• Monitors credentials and renewal dates for employees. Makes department heads aware when expirations are upcoming and assures that employees do not work without required credentials.
• Provides support for department heads for corrective action process and assures that documentation of corrective action is maintained in the employee file.
• Maintains knowledge of basic regulations relating to payroll and employment. Consults with Corporate Director-HR when guidance or expert knowledge is needed.
• Facilitates review of all corrective actions involving suspension, final warning, and termination or licensing agency reporting with the Department Head, NHA, and Corporate Director – HR prior to issuance to employee.
• Other duties as requested and assigned.

Minimum Qualifications:

• High school diploma or GED required. Associates or Bachelor’s Degree in Business or related field preferred.
• 1 year experience in payroll management and/or HR support