Personnel Assistant

Akima, LLC; Fort Riley (KS); On-site; USD 42,000 - 65,000; Full time

Job summary

Akima Global Logistics (AGL) seeks a Personnel Assistant II to provide on-site HR support, manage personnel records, onboarding, and timekeeping in a DoD contractor environment. You will assist with PARs, badge issuance, system access, and compliance with FAR/DFARS and EEO guidelines.

The role requires 2 years of admin or personnel support experience, proficiency in MS Office, confidentiality, and a favorable background check. A valid REAL ID and CAC eligibility are required.

Qualifications

• High school diploma or equivalent preferred; however, equivalent relevant work experience may be substituted.
• 2 years of administrative, or personnel support experience (military contractor or Army site preferred).
• Familiarity with DoD or Army administrative practices, personnel recordkeeping, and compliance requirements. highly desirable.
• Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
• Strong organizational and data entry skills with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality of sensitive personnel information.
• Strong communication and customer service skills for supporting employees and leadership.
• Must have a REAL ID.
• Basic proficiency in the English language (reading and writing).
• Must receive a favorable background check and drug testing results.
• Must have a valid driver’s license with proof of vehicle insurance.
• Must be able to obtain and maintain a Common Access Card (CAC).
• Must be able to obtain Tier1/ NACI (Public trust) background eligibility.

Responsibilities

• Assist in maintaining personnel records, documentation, and PARs.
• Support onboarding documentation, including Systems Access Requests and Company Badge.
• Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
• Complete Exit Checklists and out-processing for departing employees.
• Maintain attendance records and TOR forms; resolve timekeeping discrepancies.
• Respond to routine employee inquiries and escalate complex issues to HR Manager.
• Ensure HR documentation complies with DoD/Army requirements and FAR/DFARS.
• Support audits, inspections, and government reporting requirements.
• Prepare correspondence, reports, and presentations for HR management.
• Schedule meetings, coordinate trainings, and assist with HR communications.
• Provide support to site leadership for workforce-related tasks as required.
• Employees may be required to perform other duties as assigned.

Skills

Administrative support

DoD/Army practices

Labor regulations

Data entry

Microsoft Office

Confidentiality

Communication

REAL ID

English

Background check

Driver's license

CAC access

Tier1/NACI

High school diploma

Education

High school diploma or equivalent

Job description

The Personnel Assistant II provides on-site administrative and personnel support. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, and compliance with contract, company, and U.S. Army requirements. The Personnel Assistant II assists with the timely and accurate processing of employee documentation while maintaining confidentiality and adherence to DoD and contractor personnel policies.

Responsibilities

• Personnel Records & Documentation:
  • Assist in preparing HR forms, reports, and personnel action requests (PARs).
  • Support tracking of employee assignments, Mobile ERDS Team rotations, time off requests, and contract-mandated requirements.
• Onboarding & Offboarding:
  • Assist in processing new hire documentation, such as but not limited to Systems Access Requests, Company Badge, and documents required to obtain a Department of War Common Access Card
  • Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
  • Completing Akima’s Exit Checklists with departing employees
  • Out-processing/offboarding departing employees Akima Exit Checklist\.
• Attendance Tracking:
  • Assist in maintaining personnel accountability records for Army contract reporting.
  • Receive and maintain TOR (Time-Off Request) forms.
  • Support supervisors and employees in resolving timekeeping discrepancies.
• Benefits & HR Support:
  • Respond to routine employee inquiries and escalating complex issues to the contract’s HR Manager.
• Compliance & Reporting:
  • Ensure HR documentation complies with U.S. Army contract requirements, FAR/DFARS labor clauses, and Equal Employment Opportunity (EEO) guidelines.
  • Support audits, inspections, and government reporting requirements.
• General Administrative Duties:
  • Prepare correspondence, reports, and presentations for HR management.
  • Schedule meetings, coordinate training sessions, and assist with HR communications.
  • Provide support to site leadership for workforce-related tasks as required.
• Employees may be required to perform other duties as assigned.

Qualifications

• High school diploma or equivalent is preferred; however, equivalent relevant work experience may be substituted.
• 2 years of administrative, or personnel support experience (military contractor or Army site preferred).
• Familiarity with DoD or Army administrative practices, personnel recordkeeping, and compliance requirements. highly desirable.
• Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
• Strong organizational and data entry skills with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality of sensitive personnel information.
• Strong communication and customer service skills for supporting employees and leadership.
• Must have a REAL ID.
• Basic proficiency in the English language (reading and writing).
• Must receive a favorable background check and drug testing results.
• Must have a valid driver’s license with proof of vehicle insurance.
• Must be able to obtain and maintain a Common Access Card (CAC).
• Must be able to obtain Tier1/ NACI (Public trust) background eligibility.

Physical Demands & Working Environment:

• Must be able to lift up to 50 lbs. and perform routine standing, walking, bending, and reaching tasks in warehouse and field environments.
• Must also meet all physical requirements necessary to perform assigned duties, including working in extreme heat or cold, high, or low humidity, blowing sand and dust, confined spaces, heights, and other inclement weather conditions.
• This position involves working both indoors and outdoors, periodic overtime, and exposure to heat, dust, cold, and adverse weather conditions.

Job ID

2026-24906

Work Type

On-Site

Company Description

Work Where it Matters

Akima Global Logistics (AGL), an Akima company, is not just another operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AGL, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, AGL provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AGL delivers comprehensive supply, transportation, and maintenance services designed to optimize and maintain operations.

As an AGL employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.