Personal Trust Officer — Wealth Management Expert

Herring Bank; Altus (OK); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Dental insurance

Job summary

Herring Bank is seeking a Trust Officer I or II to join our Wealth Management team with a focus on Personal Trust administration. The position level will be determined based on the selected candidate’s experience, qualifications, and demonstrated level of trust administration expertise.

This role manages a portfolio of personal trust and fiduciary accounts, including revocable and irrevocable trusts, estates, IRAs, guardianships, and other investment accounts, in coordination with clients,

Qualifications

• Bachelor’s degree with required trust experience or high school diploma with extensive trust experience.
• Strong analytical, organizational, decision‑making, and time‑management skills.
• Effective written, verbal, and interpersonal communication skills.
• Ability to work with minimal supervision while effectively managing multiple priorities.

Responsibilities

• Administer or assist with an assigned portfolio of personal trust accounts, including revocable and irrevocable trusts, estates, IRAs, guardianships, and other fiduciary accounts.
• Serve as a primary or secondary point of contact for clients, beneficiaries, co-trustees, attorneys, and outside advisors regarding account-related matters.
• Prepare and review account opening documents, agreements, transfer documents, beneficiary designations, investment objectives, notices, authorizations, and related documentation.
• Review and maintain trust instruments, amendments, court orders, tax forms, wills, leases, agreements, and other account‑related documentation.
• Process distributions, payments, receipts, and other account transactions in accordance with governing documents and applicable requirements.
• Monitor account liquidity to support distributions, income needs, tax obligations, and other account requirements.
• Complete and document periodic account reviews and present findings and recommendations as appropriate based on experience and position level.
• Coordinate and organize information needed for fiduciary income tax return preparation and maintain appropriate supporting documentation.
• Administer or assist with accounts containing non-traditional and hard-to-value assets, including oil and gas interests, real property, private businesses, farm and ranch interests, and other unique assets.
• Research and document unique or illiquid assets to support proper valuation and administration in accordance with applicable OCC guidelines.
• Review account‑related legal documents, including wills, trust instruments, leases, and agreements, and coordinate with appropriate resources when additional review is needed.
• Collaborate with Wealth Management team members on investment suitability, portfolio management, account administration, and client service.
• Review and process trades as needed, ensuring accuracy, proper account allocation, and compliance with investment objectives and internal policies.
• Perform on‑site real estate inspections as needed.
• Assist with department audits and regulatory examinations.
• Build and maintain strong relationships with clients and referral sources while participating in business development activities, client presentations, community events, and other relationship‑building opportunities as appropriate.
• Identify opportunities to introduce clients to additional Bank products and services and make appropriate referrals.
• Maintain compliance with applicable state and federal regulations, OCC guidelines, fiduciary requirements, and internal Bank policies.
• Participate in ongoing training and professional development related to trust administration and Wealth Management.

Skills

Analytical skills

Organizational skills

Decision-making

Time-management

Written communication

Verbal communication

Interpersonal communication

Independent work

Client service

Education

Bachelor’s degree

High school diploma or equivalent with extensive trust experience

JD or Master’s degree (preferred)

Tools

Microsoft Office

Trust accounting systems

Job description

Herring Bank is seeking a Trust Officer I or II to join our Wealth Management team with a focus on Personal Trust administration. The position level will be determined based on the selected candidate’s experience, qualifications, and demonstrated level of trust administration expertise.

This role manages a portfolio of personal trust and fiduciary accounts, including revocable and irrevocable trusts, estates, IRAs, guardianships, and other investment accounts, in coordination with clients,