Personal Assistant to CEO

Client Accelerators; Westfield, Northern (NJ, KY); Hybrid; USD 28,000 - 34,000; Part time

Job summary

Client Accelerators is seeking a part-time Personal Assistant to work on-site at the CEO's office in Westfield, NJ. The role focuses on cataloguing, organizing, scanning, filing, and daily support, including pet care for the CEO's dog Apollo and meal management. The ideal candidate is reliable, discreet, and able to work afternoons.

The position requires staying in the CEO’s space and assisting with daily tasks to keep operations orderly and productive.

Qualifications

• Hands-on, on-site support focused on keeping the CEO's space organized.
• Discretion and reliability are essential for day-to-day tasks.
• Comfort with physical tasks and handling office items daily.

Responsibilities

• Catalogue and inventory office items to maintain known places.
• Label shelves and storage, keeping areas consistent.
• Keep the office orderly and reset spaces after each shift.
• Track supplies and flag low items for reordering.
• Move, set up, and arrange furniture and equipment as directed.
• Assist with deliveries, returns, and item relocation.
• Scan documents and organize both physical and digital files.
• Maintain digital folders in Google Drive with proper naming.
• Care for Apollo the CEO's dog, including feeding and walks.
• Keep office kitchen stocked and prepare meals or snacks.

Skills

Highly organized

Discretion

Reliability

On-site work

Multi-tasking

Tools

Google Drive

Scanner apps

Job description

Reports To: CEO (Mike Buontempo)

Location: In-Person — Mike's Office (Westfield, NJ)

Compensation: $20 – $25/hour

Schedule: Part-Time | 20 hours/week | Afternoons (second half of the day)

Please Read This Full Job Post Before You Apply:

Do you take quiet pride in walking into a messy room and walking out having made it orderly, labeled, and easy to find again?

Are you the kind of person who notices the box that's out of place, the pile that needs scanning, the bowl that needs filling — and just handles it without being asked twice?

Do you like being on your feet, moving with purpose, and finishing what you start to perfection?

Then this might be the perfect position for you.

ROLE

We are hiring an on-site, part-time Personal Assistant to work directly out of the CEO's office in Westfield, NJ. This is a hands‑on, in‑person support role focused on bringing order to the physical space and taking care of the day‑to‑day essentials so the CEO's time and environment stay clear and productive.

You will spend your afternoons cataloguing and organising the office, moving and setting up items, scanning and filing documents (both physically and digitally), helping care for the CEO's dog, Apollo, and keeping food and meals handled. This is a trusted role in a personal, on‑site environment — reliability, discretion, and follow‑through matter more than experience.

You don't need to be told twice, you don't leave a job half‑finished, and you treat the CEO's space, belongings, and pet as if they were your own.

WHO ARE WE?

Client Accelerators is the 'go to' company for coaches, consultants, experts, & authors who want to achieve sustained growth through paid acquisition channels like YouTube, Facebook, TikTok & Google.

We were the 207th fastest growing company on the Inc 5000 list last year, and have had record growth for an advertising agency, growing an incredible 2,574% over the past 3 years.

We've been able to have this record growth because of the incredible results we've been able to get for our clients, which has allowed us to speak on stages all over the world on our strategies & tactics to doubling, tripling or even 10x their profits by working with us.

Our proven approach has allowed us to spend over $150 Million Dollars & generate over $300 Million Dollars in verified sales in the past 5 years. Currently, our company is focused on founder‑led businesses across the e‑learning, SaaS and service‑based internet space.

What makes Client Accelerators so different? For one, our founder, Mike Buontempo is a consultant himself, who has been consulting with different companies & entrepreneurs for the past 13 years. Our vision is to attract and hire the very best people to help our clients grow profitably and systematically through paid media.

Client Accelerators Core Values

• We are problem solvers: If you spot a problem in our company or a client's company, provide a solution. There's millions of problems, and not as many problem solvers, be the solution.
• Open Source Code: We share what's working with everyone
• Empty The Bucket: Picture this, if you just spent two hours cleaning your car, you put all of the cleaning materials away, but you notice you missed a spot. What do you do? You go back, get everything back out, and complete the job to perfection
• We're a 'TEAM' not a Family: Leaders at CA hire, develop, and cut smartly, so we have Superstars at every position
• Ownership Thinking: Going out of your way to make sure your actions and the actions of your peers are in the best interest of the company
• Being The Best: Mastering your domain so you're the best in the world at it

RESPONSIBILITIES

Office Organization & Cataloguing

• Catalogue and inventory items throughout the office — equipment, supplies, documents, and personal items — so everything has a known place and can be found quickly
• Create and maintain a simple, consistent labeling and organization system for shelves, storage, drawers, and supply areas
• Keep the office orderly and clutter‑free on an ongoing basis, resetting spaces to their organized state at the end of each shift
• Track supplies and flag items that are running low so they can be reordered before they run out

Moving, Setup & Physical Support

• Move, arrange, and set up items, boxes, furniture, and equipment around the office as directed
• Help with reorganising, staging, or clearing spaces — including packing, unpacking, and relocating items
• Handle physical setup and breakdown tasks safely and carefully, protecting both the items and the space
• Assist with deliveries, returns, and getting items where they need to go

Scanning, Filing & Records (Physical + Digital)

• Scan documents, receipts, mail, and other materials accurately and legibly
• Store items in the correct place — either filed physically in a labeled system or saved digitally to the correct Google Drive folder with correct naming
• Maintain a clean, retrievable filing system so any document can be located on request
• Keep digital folders organised and consistent, matching the company's naming and version conventions

Pet Care

• Help care for Apollo (the CEO's dog) during the workday — feeding, fresh water, and letting him out as needed
• Take Apollo on walks and give him attention and exercise during the shift
• Keep Apollo's area clean and his supplies (food, treats, essentials) stocked
• Coordinate grooming or vet appointments when asked, and flag anything that seems off with his health or behaviour

Food & Meals

• Help keep the office kitchen stocked with food, drinks, and snacks
• Prepare, pick up, or coordinate meals and snacks during the shift as needed
• Keep the kitchen and eating areas clean, stocked, and organised
• Run food‑related errands (grocery runs, pickups) as directed

WHO YOU ARE

• Reliable and punctual — you show up on time, every scheduled day, and people can count on you
• Extremely organised — you don't let things fall through the cracks and you like putting order to chaos
• Hands‑on and physically capable — comfortable being on your feet, moving items, and lifting and carrying throughout the shift
• Detail‑oriented — you label, file, and scan things correctly the first time
• Proactive — you notice what needs doing and handle it without waiting to be asked
• Comfortable around dogs — you genuinely like animals and are confident handling and caring for a dog
• Discreet and trustworthy — you'll be in a personal space around personal belongings; confidentiality and respect are non‑negotiable
• Self‑managed — once shown how something is done, you can repeat it independently
• Basic tech comfort — able to use a scanner and Google Drive to save and organise files

TOOLS & EQUIPMENT YOU'LL WORK WITH

• Scanner / phone scanning apps — digitizing documents and receipts
• Google Workspace (Drive, Docs, Sheets) — saving, naming, and organising digital files
• Labeling and physical filing systems — keeping the office organised
• Slack — team communication and daily coordination
• Basic office and household equipment — for moving, setup, and kitchen tasks

What Success Looks Like in 90 Days

• The office is fully catalogued, organised, and labelled — anything can be found in under a minute
• A reliable scanning‑and‑filing system is running, with every document stored correctly (physically or digitally) the same day
• Apollo is cared for consistently every shift — fed, walked, and comfortable, with zero missed needs
• The office kitchen is always stocked and meals are handled smoothly without the CEO having to think about it
• The CEO can hand you a task and trust it's done right, on time, without follow‑up

• Consistent part‑time afternoon schedule that fits around the rest of your day

• Work directly with and learn from a dynamic, fast‑paced executive
• A hands‑on role with real ownership and the chance to make a visible difference every day
• Potential for expanded hours and growth into broader responsibilities over time