Personnel Assistant II

Versability Resources; Norfolk (VA); On-site; USD 24,796 - 30,307; Full time

Job summary

VersAbility Resources in Hampton, VA seeks a detail‑oriented Personnel Assistant II to support the MSC Workforce Relations department with clerical and HR administrative tasks.

You will handle correspondence, meetings, files, data entry, HRIS, and confidential information while coordinating with the team and training junior staff. The role is full‑time and based in a government contract environment with a daytime schedule.

Qualifications

• High school diploma or GED required; college degree in HR or related field preferred
• Minimum of 2 years administrative or office experience
• Experience with data entry and HRIS systems preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams)
• Strong organizational and time management skills
• Ability to handle confidential information with discretion
• Strong communication and customer service skills
• Ability to multitask and work in a fast-paced environment
• Valid driver’s license required due to military base access requirements
• Ability to obtain and maintain Secret Security Clearance

Responsibilities

• Provide administrative support including managing correspondence, scheduling meetings, and maintaining files
• Assist in processing personnel actions, case files, separation packages, and awards
• Perform accurate data entry and maintain organizational records and documentation
• Answer and direct phone calls while providing excellent customer service
• Draft and manage correspondence, reports, and mailings
• Conduct research and support special projects as needed
• Maintain office supplies and ensure inventory levels are adequate
• Collaborate with team members to support workflow and operations
• Assist in training junior staff as needed
• Ensure confidentiality and proper handling of sensitive information (PII)
• Perform other duties as assigned

Skills

Administrative experience

HR/Confidential handling

Communication skills

Multitasking

Organizational skills

Discretion with information

Customer service

Education

High school diploma or GED, HR-related degree preferred

Tools

Word

Excel

Outlook

SharePoint

Teams

Job description

About VersAbility Resources

VersAbility Resources is a nonprofit organization based in Hampton, Virginia, dedicated to empowering people of all abilities to thrive. For more than 70 years, we have provided innovative employment, workforce development, residential, community living, and business services that promote independence, inclusion, and opportunity.

Our team is passionate about making a meaningful impact by helping individuals achieve their personal and professional goals while delivering high-quality services to our community, business partners, and government customers. At VersAbility, you'll join a mission-driven organization where your work changes lives and contributes to stronger, more inclusive communities.

Role Overview

VersAbility Resources is seeking a detail-oriented Personnel Assistant II to support administrative operations within the Military Sealift Command (MSC) Workforce Relations department.

This role is responsible for performing a variety of clerical and administrative tasks to support personnel actions, maintain records, and ensure efficient day-to-day operations. The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational skills, and maintains a high level of confidentiality.

AbilityOne Program Commitment

VersAbility Resources participates in the AbilityOne Program, a federal initiative that creates employment opportunities for individuals with significant disabilities. In accordance with AbilityOne requirements, a minimum of 75% of direct labor hours on this contract are performed by individuals with qualified disabilities.

What You'll Do

• Provide administrative support including managing correspondence, scheduling meetings, and maintaining files
• Assist in processing personnel actions, case files, separation packages, and awards
• Perform accurate data entry and maintain organizational records and documentation
• Answer and direct phone calls while providing excellent customer service
• Draft and manage correspondence, reports, and mailings
• Conduct research and support special projects as needed
• Maintain office supplies and ensure inventory levels are adequate
• Collaborate with team members to support workflow and operations
• Assist in training junior staff as needed
• Ensure confidentiality and proper handling of sensitive information (PII)
• Perform other duties as assigned

Qualifications

• High school diploma or GED required (college degree in HR or related field preferred)
• Minimum of 2 years of administrative or office experience
• Experience with data entry and HRIS systems preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams)
• Strong organizational and time management skills
• Ability to handle confidential information with discretion
• Strong communication and customer service skills
• Ability to multitask and work in a fast-paced environment
• Valid driver's license required due to military base access requirements
• Ability to obtain and maintain Secret Security Clearance

Work Environment and Physical Requirements

This position operates in a professional office environment supporting a government contract. The role requires frequent interaction with staff, leadership, and external stakeholders.

Work is primarily sedentary with prolonged periods of sitting and computer use. Occasional standing, walking, and lifting (up to 10-20 lbs.) may be required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Schedule

This is a full-time position scheduled Monday through Friday from 7:00 AM to 3:30 PM, offering a consistent daytime schedule. Occasional flexibility may be required based on operational needs.

Why Join Us

• Be part of a mission-driven organization making a meaningful impact
• Gain experience supporting government contract operations
• Work in a structured and professional environment
• Opportunities for growth and development

Compensation Notice

Compensation for this position is established by the applicable government contract and/or wage determination. The posted pay reflects the fixed rate authorized for this position and is not subject to negotiation except where permitted by applicable law or contract requirements. In addition to the hourly rate, this position offers $5.09 in health and welfare benefits.

Equal Employment Opportunity Statement

VersAbility Resources is an Equal Opportunity Employer committed to providing fair and equitable employment opportunities. We consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic under applicable law. We value diversity and encourage applicants of all backgrounds to apply. Certain positions are performed under the federal AbilityOne Program and are subject to applicable contractual and program requirements.