Personal Assistant / Executive Support
Veit Management, Inc
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Benefits offered by this job
Job summary
Veit Management, Inc. is seeking a highly organized Personal Assistant to support an executive and a 500-acre household property. This role manages an intricate schedule, oversees domestic services, assists with travel, and handles email correspondence, serving as a trusted extension of the CEO.
The ideal candidate demonstrates confidentiality, integrity, and strong business acumen, balancing competing priorities while maintaining professionalism across all levels of the organization.
Qualifications
- Experience supporting a CEO or family office with discretion and confidentiality.
- Proven ability to manage complex calendars, travel, and executive communications.
- Proficiency in Microsoft 365 applications (Outlook, Teams, Word, Excel, PowerPoint).
- Valid driver’s license and ability to travel locally as needed.
Responsibilities
- Manage CEO's complex calendar and travel arrangements.
- Prepare schedules, briefing materials, and meeting information.
- Screen and draft executive communications; prioritize and escalate as needed.
- Coordinate household staff, contractors, and vendors; oversee property upkeep.
- Manage household budgets and vendor payments; monitor inventories.
- Plan personal travel, reservations, and family logistics.
- Maintain strict confidentiality and professional discretion.
- Lead special projects for the CEO and family; meet deadlines and budgets.
Skills
Tools
Job description
We are seeking a highly organized, discreet, and proactive Personal Assistant to support an executive’s schedule and 500-acre household property. This role will monitor the executive’s appointments and movements, manage daily administrative tasks, oversee domestic services, assist with travel, and handle email correspondence. The ideal candidate will serve as a trusted extension of the CEO, bringing sound judgment, discretion, organizational excellence, and business acumen. This individual will anticipate needs, solve problems proactively, balance competing priorities, and help keep the CEO focused on the highest-value opportunities. Success requires professionalism, adaptability, confidentiality, integrity, and the ability to build strong relationships at all levels.
- Manage and optimize the CEO’s complex business and personal calendar, ensuring priorities align with organizational and personal objectives.
- Monitor daily schedules, appointments, meetings, and commitments while proactively identifying conflicts and recommending adjustments.
- Coordinate executive travel arrangements, including flights, lodging, transportation, itineraries, and related logistics.
- Prepare schedules, briefing materials, and supporting information to ensure the CEO is well‑prepared for meetings, events, and engagements.
- Track key follow‑up items, commitments, and deadlines to ensure timely execution.
- Manage and prioritize email correspondence, drafting responses and ensuring important matters receive appropriate attention.
- Serve as a liaison between the CEO and internal or external stakeholders, maintaining professionalism and confidentiality at all times.
- Screen incoming requests and communications, exercising sound judgment regarding urgency and appropriate escalation.
- Coordinate and manage relationships with household staff, contractors, service providers, and vendors.
- Schedule and oversee maintenance projects, repairs, inspections, and seasonal property activities.
- Manage household‑related budgets, invoices, service agreements, and vendor payments.
- Monitor inventory and procurement of household, property, and event‑related supplies.
- Coordinate personal appointments, reservations, transportation, errands, and special requests.
- Assist with family travel planning, scheduling, and logistics.
- Support personal events, gatherings, and hospitality needs as requested.
- Handle sensitive personal matters with the highest degree of professionalism and discretion.
- Manage special projects on behalf of the CEO and family, ensuring deadlines, budgets, and objectives are achieved.
- Anticipate needs, identify potential issues, and proactively develop solutions before problems arise.
- Maintain strict confidentiality regarding all business, financial, family, and personal matters.
- Handle sensitive information with sound judgment, discretion, and professionalism.
- Serve as a trusted extension of the CEO, consistently demonstrating integrity, loyalty, and reliability.
- Experience supporting a CEO, business owner, executive leader, high‑net‑worth individual, or family office.
- Proven experience managing complex schedules, travel arrangements, meetings, and executive communications.
- Experience coordinating multiple priorities in a fast‑paced environment while maintaining exceptional attention to detail.
- Demonstrated ability to handle highly confidential business and personal information with discretion and professionalism.
- Valid driver’s license with a clean driving record and ability to travel locally as needed.
- Proficiency in Microsoft365 applications including Outlook, Teams, Word, Excel, and PowerPoint.
- Strong written and verbal communication skills.
- Ability to work independently, exercise sound judgment, and adapt quickly.
- Preferred Experience supporting a principal in both professional and personal/household contexts.
- Familiarity with large residential or rural property operations.
- Strong business acumen and the ability to prioritize effectively.
The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently communicates with employees and clients and must be able to exchange accurate information. Additional functions include standing and/or sitting in a stationary position for extended periods of time; using a computer/laptop in an office environment with natural and/or fluorescent lighting (50%+); navigating between office building floors; regularly attending off‑site meetings or events; and lifting up to 35 lbs. unassisted. The employee is regularly required to use a computer/laptop/iPad in an office environment with natural and/or fluorescent lighting and to navigate between office building floors.
The work environment characteristics described here are representative of those employees may encounter while performing the essential functions of this job. Most often works in a home environment, and travel is required. Employee frequently works alone and with others. Frequently exposed to variable work environments, including unique conditions outside a typical office environment. May be exposed to environmental conditions and variable weather, including rain, snow, wind, cold, and heat. Ability and willingness to work near animals (dogs and cats).
- We offer our full‑time employees a comprehensive benefits package that includes medical, dental, and vision plans, life insurance, disability coverage, retirement plans with matching contributions, and generous paid time off. Additionally, we provide profit sharing, tuition reimbursement, and an employee assistance program.
Veit is one of the country’s leading specialty contractors, with nearly a century of experience and the best people in the industry.
We specialize in foundations, earthwork, utilities, marine services, industrial cleaning, cured‑in‑place pipelining, and waste disposal.
We pride ourselves on our relentless pursuit to push the construction industry forward and deliver for our customers.
Our modern fleet of iron, diverse expertise, and unmatched determination allow us to successfully tackle some of the largest and most complex projects across every sector while also living out our values every day.
Our company culture is one where everyone pitches in to get the job done, regardless of job title or seniority.
We do everything we can to maintain an atmosphere where family comes first.
We want every one of our employees to look forward to each day at work and make it home safe and happy at the end of the day.
Never settle, dig deeper
We believe all safety incidents are avoidable when everyone operates with a deliberate mindset. We are deliberately proactive and thorough in training and job planning. We are deliberately safe in our everyday operations and decision‑making.
We build with intention. Whether in the office or the field, we work with grit and determination toward a better future for everyone involved. We leave things better than we found them, and never leave a job until we’re proud to put the Veit name on it.
Egos have no place at Veit. We expect everyone on our team to dig in with a leadership mentality. That means being willing to jump in, take ownership, and get mud on our boots - especially when times get challenging.
Like our work, we approach relationships authentically, with a long‑term mindset. Whether you’re a client partner, vendor, or team member, we make an effort to build a more meaningful connection with you by communicating with respect and honesty.
As part of the Veit family, everything we do and say reflects on this entire company. We act with integrity, which means treating others just as we want to be treated, doing the right thing, and holding ourselves accountable.
VEIT IS AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER, INCLUDING VET/DISABILITY
Veit is one of the country’s leading specialty contractors, with nearly a century of experience and the best people in the industry.
We specialize in foundations, earthwork, utilities, marine services, industrial cleaning, cured‑in‑place pipelining, and waste disposal.
We pride ourselves on our relentless pursuit to push the construction industry forward and deliver for our customers.
Our modern fleet of iron, diverse expertise, and unmatched determination allow us to successfully tackle some of the largest and most complex projects across every sector while also living out our values every day.
Our company culture is one where everyone pitches in to get the job done, regardless of job title or seniority.
We do everything we can to maintain an atmosphere where family comes first.
We want every one of our employees to look forward to each day at work and make it home safe and happy at the end of the day.
VEIT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER committed to diversity and inclusion in the workplace.
Veit will not tolerate discrimination against any applicant for employment or employee on the basis of age (40 and over), ancestry, color, religious creed, gender, gender expression, gender identity, genetic information, marital status, medical condition, mental disability, military or veteran status, national origin, physical disability, race, receipt of public assistance, sex, sexual orientation, or any other status protected by federal, state, or local laws.
This commitment governs all aspects of employment including, but not limited to: hiring, promotion, demotion, transfer, layoff, termination, compensation, discipline, and access to benefits and training.
Additionally, Veit is committed, in accordance with applicable law, to making reasonable accommodations for job applicants and employees based on a qualifying disability, a sincerely held religious belief or practice, and for pregnancy, childbirth or related health conditions.
Applicants and employees who feel they have experienced or witnessed discrimination or who wishes to request a reasonable accommodation should contact the Human Resources Department.
Veit prohibits retaliation against any individual for making a complaint under this policy, for opposing discrimination, for participating in an investigation pursuant to this policy, or for requesting a reasonable accommodation.
To view the Pay Transparency Policy Statement, please click the link: English Veit participates in E‑Verify. To view the E‑Verify participation poster, please click this link: English/Spanish Accessibility: If you need an accommodation as part of the employment application process, contact Human Resources by phone at 763-428-2242 or by email: Click Here
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