Personal Assistant

The Grapevine Agency; Manhattan Beach (CA); Hybrid; USD 90,000 - 115,000; Full time

Job summary

The Grapevine Agency seeks an Executive/Personal & Household Assistant to support a UHNW entrepreneur family in Manhattan Beach, CA. This hybrid role combines business, personal, and household tasks, demanding top-notch organization, discretion, and proactive problem-solving to manage calendars, travel, meetings, and household operations.

The position requires being local to the South Bay, with on-site duties at least 4 days per week and flexibility for evenings or weekends.

Qualifications

• Experience in executive or personal assistant roles, especially hybrid corporate/personal support.
• Exceptional organization and attention to detail.
• Strong calendar, travel, and logistics capabilities.
• Discretion, professionalism, and strong communication.

Responsibilities

• Manage business, personal, and family calendars and scheduling
• Coordinate meetings, appointments, reservations, and changing priorities
• Maintain detailed checklists, trackers, reminders, and follow-ups
• Provide administrative and project support across various business initiatives
• Coordinate extensive domestic and international travel, including flights, accommodations, transportation, and itineraries
• Work closely with the principal’s wife on family, personal, and household needs
• Schedule and coordinate household staff, vendors, maintenance, repairs, and service providers
• Handle errands, returns, gifting, personal shopping, reservations, and other personal requests
• Assist with family logistics and needs involving their older children when they are home
• Support property and Airbnb-related logistics and communication
• Assist with events, dinners, entertaining, and family gatherings
• Maintain organized household and personal files, records, and communications
• Provide occasional light social media and business support
• Remain available by phone/text outside regular hours for occasional time-sensitive matters
• Handle confidential and sensitive information with discretion
• Will help with dogs

Skills

Executive support

Organizational skills

Calendar management

Travel logistics

Communication

Tools

Google Workspace

Gmail

Google Calendar

Job description

Executive / Personal & Household Assistant to UHNW Entrepreneur Family

Salary: $90K–$115K DOE + potential stipend toward benefits

Manhattan Beach, CA — MUST BE LOCAL TO THE SOUTH BAY

Monday–Friday, approximately 9am–5pm with flexibility; occasional evening/weekend support as needed

In-office and in-home in Manhattan Beach at least 4 days per week

A UHNW entrepreneur and family are seeking a highly organized, proactive, and detail-oriented Executive/Personal & Household Assistant to provide comprehensive business, personal, and household support.

The principal is an entrepreneur, filmmaker/producer, and philanthropist whose work spans entertainment, media, global humanitarian initiatives, and luxury real estate. This position will work closely with both the principal and his wife, helping to manage the many moving pieces across their professional, personal, and family lives.

This is a true hybrid role, approximately 60% business and 40% personal/household, and the successful candidate will be someone who genuinely enjoys wearing multiple hats and can move seamlessly between executive support, personal needs, family logistics, travel, and household coordination.

This is an opportunity to become a trusted and valued member of a busy, entrepreneurial, and family-oriented environment, with the opportunity to grow in the role over time.

The ideal candidate is kind-hearted but razor sharp — warm, family-friendly, highly capable, and exceptionally organized. Strong follow-through is essential. This person should naturally maintain checklists and systems, track outstanding items, anticipate next steps, and ensure that nothing falls through the cracks. MUST LOVE DOGS (there are 3 medium sized dogs).

RESPONSIBILITIES

• Manage business, personal, and family calendars and scheduling
• Coordinate meetings, appointments, reservations, and changing priorities
• Maintain detailed checklists, trackers, reminders, and follow-ups
• Provide administrative and project support across various business initiatives
• Coordinate extensive domestic and international travel, including flights, accommodations, transportation, and itineraries
• Work closely with the principal’s wife on family, personal, and household needs
• Schedule and coordinate household staff, vendors, maintenance, repairs, and service providers
• Handle errands, returns, gifting, personal shopping, reservations, and other personal requests
• Assist with family logistics and needs involving their older children when they are home
• Support property and Airbnb-related logistics and communication
• Assist with events, dinners, entertaining, and family gatherings
• Maintain organized household and personal files, records, and communications
• Provide occasional light social media and business support
• Remain available by phone/text outside regular hours for occasional time-sensitive matters
• Handle confidential and sensitive information with discretion
• Will help with dogs

QUALIFICATIONS

• Previous experience in an Executive Assistant, Personal Assistant, Family Assistant, or similar hybrid support role
• Exceptional organizational skills and attention to detail
• Strong calendar, scheduling, travel, and logistical experience
• Proven ability to manage multiple priorities and follow through consistently
• Proactive, resourceful, and comfortable taking ownership
• Excellent written and verbal communication skills
• Strong judgment, discretion, and professionalism
• Warm, positive, low ego, and comfortable working closely with a family
• Tech-savvy and proficient with Google Workspace and organizational tools
• Comfortable working around children and dogs
• Valid driver’s license, clean driving record, and reliable vehicle
• Valid passport and flexibility for occasional travel