Permitting & Zoning Coordinator

Tectonic Engineering; City of Newburgh (NY); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

401(k) retirement plan with company-m"

Medical plan options

Paid time off

Dental, vision, and life insurance

HSA available

Commuter benefits

Job summary

Tectonic Engineering is seeking a full-time Permitting & Zoning Coordinator to join our Newburgh, NY office with optional work from White Plains, Forest Hills, or Millburn locations. Travel to the Newburgh office may be required.

The role involves coordinating permitting and zoning across multiple projects, reviewing code requirements, reading drawings, and communicating revisions to design teams. Proficiency with Bluebeam and project tools is preferred.

Qualifications

• Experience in permitting, expediting, zoning, or project coordination.
• Degree preferred; High School Diploma or equivalent required.
• Ability to read and navigate architectural and engineering drawing sets.
• Ability to interpret written code, zoning, permitting requirements into markups.
• Experience preparing drawing redlines and coordinating revisions with teams.
• Experience with Bluebeam; Smartsheet, AutoCAD, GIS is a plus.
• Strong organizational skills and ability to manage multiple assignments.

Responsibilities

• Manage permitting and zoning across multiple concurrent projects.
• Review code requirements and comments from expeditors, engineers, clients, and internal teams.
• Read project drawings focusing on zoning and code-related sheets.
• Interpret code, zoning, permitting requirements and determine applicability.
• Review drawings to ensure requirements are incorporated.
• Prepare drawing redlines and communicate revisions to design and drafting teams.
• Coordinate revisions through established workflows and systems.
• Submit and track drafting requests in Smartsheet and other systems.
• Review completed revisions to confirm incorporation of changes.
• Coordinate permit applications, comments, drawings revisions, resubmissions, approvals.
• Track project status, deadlines, and follow-up items across assignments.
• Communicate questions requiring engineering review to appropriate team member.
• Develop familiarity with recurring requirements and apply to future work.
• Maintain accurate project records and supporting documentation.
• Provide timely updates on permitting status and delays.
• Attend meetings, site visits, and related activities as needed.
• Perform other related duties as assigned.

Skills

Permitting coordination

Project coordination

Communication

Detail-oriented

Travel flexibility

Education

Associate's or Bachelor's degree in a related field

High School Diploma or equivalent required

Tools

Bluebeam

Smartsheet

AutoCAD

GIS

Job description

Location: Newburgh, NY

Remote Status: On-Site

Job Id:1633

# of Openings:1

Tectonic is actively seeking a full-time Permitting & Zoning Coordinator to join our team. This position is based out of our Newburgh, NY Office, with flexibility to work from our White Plains, NY; Forest Hills, NY; or Millburn, NJ Offices. Candidates working from one of the alternate office locations must be available for occasional travel to our Newburgh Office as needed.

This position is ideal for an organized, detail-oriented professional with permitting experience who is comfortable working with project drawings, coordinating revisions, and coordinating a high volume of projects through established permitting and zoning processes.

The successful candidate will work closely with engineers, project managers, and design and drafting teams to interpret and apply code, zoning, and permitting requirements provided by the project team to applicable project drawings and coordinate the resulting workflow through completion.

ESSENTIAL FUNCTIONS

• Manage permitting and zoning activities across multiple concurrent projects in a high-volume environment.
• Review code requirements, comments, objections, and other permitting information provided by expeditors, engineers, clients, and internal project teams.
• Read and navigate project drawing sets, with primary focus on zoning and code-related sheets and information.
• Interpret provided code, zoning, and permitting requirements and determine how they apply to the applicable portions of project drawings.
• Review drawings to ensure provided zoning and code requirements are accurately incorporated.
• Prepare clear drawing redlines and markups using Bluebeam and communicate required revisions to design and drafting teams.
• Coordinate drawing revisions with engineers, project managers, and design and drafting personnel through established project workflows and systems.
• Submit and track drafting requests through Smartsheet and other established project management systems.
• Review completed revisions to confirm that requested zoning and code-related changes have been properly incorporated.
• Coordinate permit applications, comments and objections, drawing revisions, resubmissions, approvals, and related documentation.
• Track project status, outstanding items, deadlines, required follow-up, and completion across multiple assignments.
• Communicate questions and issues requiring engineering, architectural, structural, civil, or other technical review to the appropriate project team member.
• Develop familiarity with recurring requirements and project processes and apply knowledge gained from prior projects to future assignments.
• Maintain accurate and organized project records, tracking information, and supporting documentation.
• Provide timely updates to project teams regarding permitting status, outstanding requirements, revisions, and delays.
• Attend meetings, site visits, or other project-related activities as needed.
• Perform other related duties as assigned.

QUALIFICATIONS

• Demonstrated experience in permitting, expediting, zoning, project coordination, or a similar role; experience with permitting processes comparable in complexity and volume to New York City is strongly preferred.
• Associate's or Bachelor's degree in a related field is preferred; High School Diploma or equivalent required.
• Ability to read, understand, and navigate architectural and engineering drawing sets.
• Demonstrated ability to interpret written code, zoning, permitting requirements, comments, or objections provided by project professionals and translate them into clear drawing markups and action items.
• Experience preparing drawing redlines and coordinating revisions with design, drafting, engineering, or project teams preferred.
• Experience with Bluebeam strongly preferred; experience with Smartsheet, AutoCAD, GIS, or similar project and drawing management systems is a plus.
• Strong organizational skills with the ability to independently manage and track a high volume of concurrent assignments, deadlines, revisions, and follow-up items.
• Detail-oriented with strong problem-solving skills and the ability to retain and apply recurring project requirements and processes.
• Strong written and verbal communication skills with the ability to effectively coordinate with internal teams, clients, expeditors, and other project stakeholders.
• Proficiency in Microsoft Office Suite.
• Self-motivated, dependable, and able to work independently within established processes while recognizing when technical issues require escalation.
• Must possess a valid driver's license, reliable personal vehicle, and ability to travel to meetings, project sites, or other locations as needed.

PHYSICAL REQUIREMENTS

While performing the essential functions of this position, the employee is often required to assume a stationary position, and regularly perform tasks that require the handling, inspection, and/or feeling of documents, materials, and/or equipment relevant to the job and communicate about same. Occasionally, the employee will need to move around on the job-site, sometimes while lifting and/or moving equipment up to 10 lbs and/or in hazardous weather conditions. The employee must be able to safely operate a motor vehicle, in which they may be required to remain stationary for a prolonged period of time. They must be able to receive and convey detailed or important information with others using the Corporate e-mail system, telephone system, and conferencing systems. The physical demands described above are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETITIVE SALARY & BENEFITS PACKAGE

Tectonic offers competitive salaries along with a comprehensive benefits package that includes:

• Opportunities for mentoring, professional development, and career advancement
• Tuition reimbursement to advance education
• Paid time off, including vacation, sick leave, and personal days
• Company-observed paid holidays
• 401(k) retirement plan with company matching contributions and discretionary profit-sharing
• Multiple medical plan options, including EPO, POS, and HDHP plans, offering flexibility to meet different healthcare needs
• Health Savings Account (HSA) available with the HDHP option
• Dental, vision, and life insurance
• Flexible Spending Accounts (FSAs) for medical expenses and dependent care
• Commuter benefits for public transportation costs
• Short- and long-term disability coverage
• Employee Assistance Program (EAP)

PAY RANGE

Tectonic's goal is to compensate employees fairly and equitably across all positions Companywide. Our advertised pay ranges are representative of our good faith effort to provide a reasonable anticipated salary range. The offered pay may be outside of the provided salary range based upon the selected candidate's work location, experience, education, certifications, and capabilities compared to the advertised position.

Pay Range: $28.00 - $38.00 / hour

We are an equal opportunity/affirmative action employer, and highly encourage resumes from all interested parties including women, minorities, veterans and persons with disabilities. All qualified applicants will be afforded equal employment opportunities without discrimination on the basis of race, creed, color, national origin, sex, age, disability, marital status, or any other protected class. Tectonic participates in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States.