Permitting Coordinator – Field Based

Jobtailor; Walnut Creek (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Jobtailor is seeking a permit management professional in Walnut Creek, CA to lead vegetation-related permit applications and ensure full regulatory compliance. The role involves coordinating with project managers, field teams, and clients to collect data, track progress, and meet deadlines.

You will build relationships with regulatory agencies and stakeholders to facilitate timely permit issuance, including railroad easement permitting, and stay current on evolving permit processes and policy

Qualifications

• Associate or Bachelor's degree in Environmental Science, Natural Resource Management, or related field, or equivalent experience.
• 1–3 years of experience supporting environmental or utility permitting.
• Knowledge of federal/state health and safety regulations and safety program development.
• Familiarity with encroachment packages for Caltrans, State Parks, USFS, and Local Water Districts.
• Attention to detail and ability to manage multiple permit streams under deadlines.
• Excellent verbal and written communication with clients and regulatory personnel.
• Proficient data handling and Excel skills; willingness to learn new permitting software.
• Adaptable, proactive, and solution-oriented when priorities shift.

Responsibilities

• Lead and manage permit applications related to vegetation management and ensure regulatory compliance.
• Track progress and provide timely updates to internal teams and clients.
• Maintain work to meet deadlines and coordinate with project managers and field teams.
• Build relationships with clients, regulatory agencies, and stakeholders to support timely issuance.
• Participate in team meetings and contribute to a collaborative work environment.
• Support program planning through research and monitoring regulatory changes.

Skills

Attention to detail

Strong organizational capabilities

Verbal and written communication

Data handling and analysis

Adaptable and proactive

Permit stream management

Education

Associate degree in Environmental Science

Bachelor's degree in Environmental Science, Natural Resource Management, or related field

Equivalent professional experience

Tools

Excel

Job description

Responsibilities

• Lead and manage all aspects of permit applications related to vegetation management, ensuring full compliance with environmental and utility regulations.
• Track and monitor application progress, providing timely updates and information to internal teams and client stakeholders.
• Maintain work to meet deadlines.
• Engage and coordinate with internal teams, including project managers and field teams, to collect and verify necessary data for permits.
• Build and maintain effective relationships with clients, regulatory agencies, and other relevant stakeholders to support timely permit issuance, including railroad easement permitting.
• Actively participate and engage in team meetings and contribute to a collaborative, supportive work environment.
• Support programmatic planning through research, staying current on regulatory changes, policy updates, and evolving permit processes.

Qualifications

• Associate or Bachelor's degree in Environmental Science, Natural Resource Management, or a related field—or equivalent professional experience may substitute for education.
• 1-3 years of experience supporting environmental or utility permitting.
• Experienced safety professional with knowledge of federal/state H&S regulations, contractor safety management, auditing, and safety program development.
• Familiarity with encroachment packages for agencies including Caltrans, State Parks, USFS, and Local Water Districts.
• Exceptional attention to detail with strong organizational capabilities; able to manage multiple permit streams concurrently to meet tight deadlines in a fast‑paced setting.
• Excellent verbal and written communication, with confidence interacting professionally with clients and regulatory personnel.
• Proficiency in data handling and analysis—Excel skills required, with a willingness to learn new permitting software.
• Adaptable, proactive, and solution‑oriented approach when priorities shift or challenges arise.

Core Competencies

Demonstrates expertise in environmental and utility permitting processes, with a strong focus on compliance with federal and state regulations. Capable of managing multiple permit applications while maintaining effective communication with clients and regulatory agencies.