Permitting & Closeout Coordinator

Contractor Nation; Tempe (AZ); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Team culture and respect

Hands-on training and tools

Competitive pay and benefits

Career growth opportunities

Stable workload

Job summary

Arizona Foundation Solutions seeks a Permitting Technician to support permitting and logistics by coordinating permit processing, maintaining project documentation, and assisting with scheduling and job readiness activities.

The role connects municipalities, customers, field teams, inspectors, and internal departments to ensure projects move efficiently and remain compliant from permit issuance through closeout. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or GED required.
• Experience with municipalities, permitting processes, construction documentation, inspection coordination, or related admin support preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Effective verbal and written communication skills.

Responsibilities

• Gather and organize closeout paperwork, inspection reports, completion documents, photos, and related project records.
• Assist with preparing documentation for final inspections and project closeout.
• Run permits to municipalities as needed for submissions, postings, signatures, corrections, and final inspection requirements.
• Maintain permit trackers and project notes with current statuses, action dates, next steps, and outstanding requirements.
• Follow up on permit-related items with municipalities, inspectors, and internal teams.
• Upload, organize, and maintain permit-related documents within company systems.
• Ensure permit files are complete, accurate, and accessible for internal stakeholders.
• Support the Scheduling Coordinator with customer confirmations and documentation updates.
• Help verify project readiness by confirming permits, engineering approvals, inspections, utility locates, customer communications, and site access requirements.
• Maintain trackers, spreadsheets, reports, and shared logistics documentation.
• Communicate project updates clearly and professionally with customers, municipalities, field personnel, and internal departments.
• Escalate issues involving delays, missing documentation, or unclear requirements.
• Provide timely updates regarding permit progress and closeout activities.

Skills

Organization

Multi-project management

Communication

Customer service

Independent with collaboration

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Arizona Foundation Solutions seeks a Permitting Technician to support permitting and logistics by coordinating permit processing, maintaining project documentation, and assisting with scheduling and job readiness activities.

The role connects municipalities, customers, field teams, inspectors, and internal departments to ensure projects move efficiently and remain compliant from permit issuance through closeout. Strong organizational and communication skills are essential.