Permits & Planning Support Specialist

Coos Bay; Coos Bay (OR); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

PERS retirement

Job summary

City of Coos Bay seeks a Codes/Planning Specialist to handle intake and processing of permits, planning applications, and related forms. You will inform the public on land use and building code processes and provide secretarial support to planning staff.

The role requires strong clerical skills, data handling, and the ability to prepare minutes, reports, and correspondence while coordinating with multiple departments. 40-hour workweek with standard city hours.

Qualifications

• Thorough knowledge of proper grammar, punctuation, spelling, capitalization, and sentence structure.
• Thorough knowledge of modern office record keeping and secretarial practices, procedures, and equipment.
• Ability to compose routine correspondence and take minutes of meetings and to transcribe same.
• Ability to type accurately and rapidly, organize, file and maintain accurate records, and prepare moderately complex reports and correspondence.
• Ability to use standard office software programs.

Responsibilities

• Explain technical information to applicants and the public concerning the requirements of the Land Development Code, Specialty Codes and other City ordinances.
• Performs counter reviews with customers to insure permits and applications are complete prior to final submittal for departmental processing.
• Composes and prepares correspondence, data, reports, and routine forms. Types letters, reports, minutes, specifications, agendas, research projects, memos, statistical information, and other varied correspondence.
• Sets up and maintains a variety of records using various computer software and manual systems.
• Acts as receptionist for the Public Works and Community Development Departments, taking calls, answering inquiries, sorting mail, making appointments, scheduling inspections, and applying knowledge of ordinances and procedures of the Public Works and Community Development Departments to assist the public.

Skills

Communication skills

Secretarial skills

Data entry

Written communication

Education

High School Diploma or GED

Tools

Microsoft Office

Office Equipment

Job description

City of Coos Bay seeks a Codes/Planning Specialist to handle intake and processing of permits, planning applications, and related forms. You will inform the public on land use and building code processes and provide secretarial support to planning staff.

The role requires strong clerical skills, data handling, and the ability to prepare minutes, reports, and correspondence while coordinating with multiple departments. 40-hour workweek with standard city hours.