Construction Permits Coordinator

Grand Canyon Group; Phoenix (AZ); On-site; USD 28,000 - 39,000; Full time

Job summary

Grand Canyon Development Partners is seeking a Permits Coordinator for the Phoenix, Arizona team. The role collaborates with a small tight-knit group to bring major developments to life, taking ownership of projects and growing professional capabilities in a fast-paced environment.

The right candidate will learn on the ground, value attention to detail, and contribute to the permitting and utility coordination process across design and construction stages.

Qualifications

• One or more years of experience in the field or related area; construction, design, or regulatory experience preferred.
• Experience with design, construction, and/or regulatory agencies regarding utilities and/or building permits.
• High School or equivalent; Associates or Bachelors' degree in Engineering, Architecture, Construction Management, Administration or related field desired.
• Intermediate knowledge of Windows/Excel/PowerPoint/Outlook/Word; basic knowledge of Prolog or other PM software; basic knowledge of AutoCAD, Suretrack and Microsoft Project.

Responsibilities

• Reviews, analyzes, and submits submission packages to Authorities Having Jurisdiction, including drawings, applications, waivers, payments, corrections, contracts, and necessary information.
• Provides status updates to supervisor, client, and project team regarding submissions, contracts and reports.
• Offers guidance to internal staff and clients on procedures and requirements for submission to authorities.
• Maintains detailed records of correspondence between authorities, client, and project team.
• Maintains daily communication with supervisor on progress and urgency of scope.
• Produces weekly/monthly reports detailing submission status.
• Maintains internal time sheets and coordinates with staff on billing clarifications.
• Coordinates and attends meetings with authorities having jurisdiction as required.
• Prepares schedules and budget estimates for submission-related fees.
• Assists supervisor with other administrative duties.

Skills

MS Office

Prolog/PM software

AutoCAD

Suretrack

Microsoft Project

Online submissions platforms

Education

High School or equivalent

Associate or Bachelor's degree in Engineering/Architecture/Construction Management/Administration

Tools

OSHA 10 certification

Job description

Grand Canyon Development Partners is a full-service project management company providing experienced leadership and expertise to Real Estate Developers, Retailers, and Contractors throughout the Southwest. Our primary objective is to help people develop and build projects successfully.

GCDP is comprised of development and construction professionals who have over 100 years of combined experience working for design and engineering firms, developers and contractors. Our extensive experience provides us with a unique ability to fully understand what is critical to our clients and their business while also having the insight on what it takes to pull a successful project together from feasibility to design and permitting, thru construction and turnover to your tenants. We have successfully managed the development and construction projects from a few thousand to several million square feet. We also have experience and specialize in Hospitality, Gaming, Food and Beverage, Retails, Sports and Entertainment projects. Our Construction and Project Management Consulting services help our clients overcome the challenges facing construction and building projects. Getting the project completed on time and within budget often comes with many obstacles facing the owners and development teams.

We have an exciting opportunity for a talented Permits Coordinator to join our Utility and Permits Services Phoenix, Arizona team. At UPS, no two days are the same!

Our Permit Coordinators land here from all kinds of backgrounds, job types, and industries, but they stay because the work is challenging, rewarding, and part of something bigger that they can be proud of. As a Permit Coordinator, you will collaborate with a small tight knit team, take ownership of your projects, and help bring major developments to life in a way that builds the habits, confidence and judgment of a true professional. It's a role where you'll grow your skills, build your personal and professional networks, and make an impact in one of the most important parts of the real estate development process.

The right candidate for this role will have the rare chance to learn from the ground up in a fast paced, supportive and dynamic environment. We're looking for someone who is a doer, always looking for ways to improve and grow, with a keen attention to detail.

Website: http://www.grandcanyoninc.com

PERMITS COORDINATOR

DIVISION: DESIGN & CONSTRUCTION

POSITION CODE: EXEMPT

SUPERVISES: PERMITS AND UTILITY COORDINATION

REPORTS TO: EXECUTIVE VICE PRESIDENT AND OTHER PROJECT STAFF AS ASSIGNED

EXPERIENCE: One or more years of experience in the field or in a related area. Work experience in design, construction, and/or with a regulatory agency regarding utilities and/or building permits preferred.

EDUCATION: High School or equivalent. Associates or Bachelors' degree in Engineering, Architecture, Construction Management, Administration or a related field is desired. A combination of education and work experience will also be considered in lieu of a degree.

SKILLS: Intermediate knowledge of Windows/Excel/PowerPoint/Outlook/Word. Basic knowledge of Prolog or other Project Management software. Basic knowledge of AutoCAD, Suretrack and Microsoft Project desired. Experience with any online submission platforms for various permitting and authorities having jurisdiction is desired.

CERTIFICATE/LICENSE: OSHA 10 hour certification required (must obtain within 3 months of hire).

ESSENTIAL JOB DUTIES

Duties include, but are not limited, to the following:

• Reviews, analyzes, and submits various submission packages to the various Authorities Having Jurisdiction. This includes drawings, applications, waivers, payments, corrections, contracts, and any other required information.
• Reviews, analyzes and reports to assigned supervisor, client, and/or project team the status, ongoing communication, problems and discrepancies with submissions, applications, contracts and reports in a timely manner.
• Provides direction and recommendations to the internal staff, client, and project team or proper procedures and requirements related to the submission requirements of the various Authorities Having Jurisdiction.
• Maintains detailed records of correspondence between various Authorities Having Jurisdiction, the client, and members of the project team.
• Maintains communication with clients, Authorities Having Jurisdiction, and project team members on a daily or an as‑needed basis depending on the urgency and nature of the scope of work.
• Produce weekly and monthly reports detailing the status of submission documents with the various Authorities Having Jurisdiction.
• Maintains internal time sheet of worked hours for duties performed and coordinate with internal staff on billing clarifications and submissions.
• Assist supervisor and supported staff with review of documents for accuracy and completeness prior to submission.
• Coordinates and attends meetings the supervisor, client, and/or project team with the various Authorities Having Jurisdiction as required.
• Conduct meetings on behalf of the client and project team with Authorities Having Jurisdiction.
• Prepare schedules and budget estimate forecasts for the estimated fees associated with the submission requirements of the Authorities Having Jurisdiction.
• Assist the supervisor or any other internal support staff with other administrative duties as assigned.

OSHA/SAFETY

• Monitors the health, safety and welfare of everyone on jobsite and enforces compliance of project specific safety plan (if applicable) or Safety and Local, State and Federal Regulatory policies.
• Monitors all relevant sections of the Health and Safety Management plan are implemented and understood.
• Ensures accident/incident investigations are conducted by appropriate party to determine the cause and takes appropriate corrective action as required.

OTHER JOB DUTIES

Duties include, but are not limited, to the following:

• Ensures all Grand Canyon Development Partners core values are implemented and applied.
• Maintains daily communication with supervisor on progress of areas of responsibility.
• Assist in maintaining accurate budgets of assigned work and activity reports for supervisor.
• Monitors schedule of areas of responsibility and participates in schedule meetings.
• Promotes positive relations with internal staff, client, project team, and members of the Authorities Having Jurisdiction by dealing professionally and fairly with all team members.
• Maintains relevant knowledge of industry through continuing education and training.
• Working knowledge of construction equipment and techniques, drawings, and specifications, building materials and building and zoning codes and required standards applicable to discipline.
• Represents the company with a positive attitude internally and externally at all times.
• Participates fully as a team member, completing all requirements assigned in a timely manner.
• Treats employees, clients, and members of the project team with courtesy and respect.
• Acts in a professional manner at all times and maintain a harmonious work environment.
• Performs all other duties as assigned by supervisor.