Permits Clerk

Town Of Pecos City; Pecos (NM); On-site; USD 36,000 - 52,000; Full time

Job summary

Town Of Pecos City seeks a Permits Clerk to handle building permit applications, verify compliance with local regulations, and assist the public with zoning and permit questions. You will prepare and file documents, update permit systems, and coordinate with city departments.

The role requires basic blueprint/map reading, knowledge of building codes, and clerical skills to ensure accurate data entry and customer service excellence.

Qualifications

• High School Diploma or equivalent required.
• Basic ability to read blueprints and maps.
• Clerical skills with customer service focus.

Responsibilities

• Review and process building permit applications for compliance.
• Check forms, plans, and information accompanying applications.
• Prepare forms, reports, letters, and routine correspondence.
• Provide information to the public on permits, zoning, and regulations.
• Enter data into permit tracking systems and maintain records.

Skills

Blueprint reading

Construction knowledge

Map and plan reading

Building codes understanding

Communication of procedures

Education

High School Diploma

Tools

Computer basics

10-key calculator

Office equipment

Job description

GENERAL PURPOSE

Under general supervision, this position performs work in the Permits department for the city. The Permits Clerk at the direction of the Permits Director is responsible for the issuance of a variety of building permits pursuant to city regulations, zoning requirements, and building codes. The Permits Clerk performs general clerical tasks and uses the computer to enter data and maintain information, and performs related work as required.

SUPERVISION RECEIVED

Reports to the Permits Director.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties may include but are not limited to the following tasks:

Reviews and processes building permit applications and associated documents to ensure all relevant plans, forms and information accompany the application. Checks building permit application information for compliance with Local, and State, Federal regulations. Reads and interprets less complex blueprints and building plans for compliance to codes. Approves less complex building permit applications for issuance and issues a variety of building permits. Calculates, collects, records appropriate fees, and accounts for permit fee monies. Assembles and routes blueprints and associated information to various City departments and agencies for plan review processing and permit issuance.

Processes applications for contractor business licenses. Types and prepares a variety of forms, reports, letters, permits and statements from routine draft, dictation, or general instructions; and composes and prepares routine correspondence. Provides information to the public on a variety of matters related to construction permits, zoning and building regulations. ÿ Receives and processes telephone calls; enters and maintains information in the building and permit tracking systems including new streets and addresses. Establishes and maintains positive working relationships with coworkers, other City employees, and a culturally diverse general public with a focus on quality customer service and problem-solving in a nonconfrontational manner.

PERIPHERAL DUTIES

• Represent the City at various conferences and meetings.
• Serves as a back-up to the Permits Director.
• Executes City ordinances relating to permitting services.
• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.

MINIMUM QUALIFICATIONS

Education and Experience:

1. High School Diploma
2. Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS

Receives Limited Direction: The employee normally performs the duty assignment according to his or her own judgment, requesting supervisory assistance only when necessary. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.

Basic knowledge and understanding of reading construction blueprints

Basic knowledge of construction terms and practices

Ability to read and interpret simple maps and plans.

Understand basic building plans, building codes, construction practices and materials.

Interpret and effectively communicate general procedures required for building

permit applications. Interpret and effectively communicate general building permit application procedures and fee structures. Interpret and effectively communicate general codes and ordinances affecting building and construction.

SPECIAL REQUIREMENTS

Must hold and maintain a valid Texas State Driver's license or obtain one within six months of hire.

TOOLS AND EQUIPMENT USED

Personal computer, including word processor, spreadsheets, 10-key calculator, phone, copy machine, fax machine, etc.