Permit Technician

City of Brea; Brea (CA); On-site; USD 48,000 - 60,000; Full time

Job summary

City of Brea is seeking a Permit Technician to provide information and customer service at the Community Development counter. You will handle permit processing, plan checks coordination, fee calculations, and record-keeping for building, fire, and planning projects.

The role requires clerical experience, a high school diploma, and valid driver’s license; ICC Permit Technician certification is preferred and must be obtained within one year of employment.

Qualifications

• Two (2) years of general clerical experience equivalent to the Permit Technician classification with heavy public contact.
• Equivalent to completion of the twelfth grade with emphasis in writing and grammar skills, statistical analysis, computers and business practices.

Responsibilities

• Serve the public at the Community Development counter, answer permit processing questions, provide information, and assist with records research.
• Coordinate plan check process with consultants, staff and applicants; verify submittals and track status.
• Coordinate permit issuance, calculate fees, process applications and variances; prepare exhibits and maintain records.
• Process Certificates of Occupancy and Certificates of Compliance and handle related questions.

Skills

Public interaction

Clerical duties

Education

High school diploma

Writing and grammar skills

Statistical analysis

Computers and business practices

Job description

The current vacancy is in the Community and Economic Development Department.

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. This recruitment may close at any time; all interested candidates are encouraged to apply immediately.

The eligibility list established from this recruitment may be utilized to fill future Permit Technician vacancies.

Under general direction, provides technical, general information and customer service duties related to building, development & fire permits or planning applications, serves the public at the front counter, calculates permit fees, coordinates & process permits and; performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Permit Technician

General supervision is provided by the Department Manager/Supervisor or Designee.

Functional or technical supervision may also be received from department staff.

Technical supervision may be provided to other clerical classes.

Essential job functions may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.)

Serve the public at the Community Development counter including answering permit processing questions, handing out Fire Prevention, Building and Safety, Planning, and Engineering Divisions information, receiving document applications, submittals, and requests, assisting with records research, providing general information on minor construction projects, and coordinating counter coverage with other divisions.

Coordinate the plan check process with consultants, staff and applicants including receiving plan submittals, verifying accuracy of submittals, distributing plans to various departments/divisions, tracking the status of plans under review, and tracking re-submittals of plans.

Coordinate the permit issuance process including verifying status with other departments/divisions, calculating fees, processing applications, permits, and variances for issuance, preparing exhibits, and general record keeping.

Coordinate the processing of Certificates of Occupancy and Certificates of Compliance, including items such as answering general questions, reviewing application forms, and processing applications and certificates.

Coordinate the construction inspection requests including updating greetings and messages, coordinating system troubleshooting, and system updates.

Compile statistical information and develop monthly, quarterly and annual reports, as well as special reports on an as needed basis.

Perform general clerical duties and/or act as a receptionist including items such as word processing, records management, answer the telephone and wait on the general public, giving information on department policies and procedures as required, document filing, data entry, processing records requests, tasks associated with a public counter, and meeting scheduling.

Perform functions associated with billing, collecting fees, generating refunds, and balancing accounts.

Type and proofread a variety of documents including reports, memos, and statistical charts from oral dictation, rough draft, forms, copy, notes or transcribing machine recordings.

Maintain and compile a variety of statistical records; check and tabulate statistical data, and prepare simple statistical reports.

Maintain, train, and update permitting and plan reviewing software systems.

Possess knowledge of administrative code requirements, practices, procedures and regulations related to permit issuance.

Basic plan review.

Assist in the training of new personnel.

Perform other duties as assigned.

Experience and Education

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential functions of the position.

A typical combination is:

Experience

Two (2) years of general clerical experience equivalent to the Permit Technician classification in a private or public agency involved in regulatory function, permit processing, or a closely related field which has included heavy public contact.

Education

Equivalent to completion of the twelfth grade with emphasis in writing and grammar skills, statistical analysis, computers and business practices.

Licenses and Certificates

Possession of a valid Driver’s License issued from the California Department of Motor Vehicles.

Certification by the International Code Council (ICC) as a Permit Technician is preferred and must be acquired prior to the completion of one year of employment.

THE SELECTION PROCESS

Phase One

- Application Review: The first phase of the selection process shall be a detailed review and appraisal of each candidate’s application. Those candidates determined to be most qualified on the basis of education and experience, as submitted, may be invited to participate in the next phase of the selection process. No weight shall be assigned to this phase of the selection process.

Phase Two

- Oral Appraisal Interview: Candidates who receive a minimum score of 70% on this phase shall have their name placed on the Eligibility List for Permit Technician. Eligibility Lists are generally valid for one year. Once the list is established, the hiring department may conduct follow-up assessments.

Prospective candidates must successfully complete a thorough background review. Upon a contingent offer of employment, prospective candidates must successfully complete a medical examination and provide proof of legal work status. All new employees will be fingerprinted as a part of the employment process and a criminal history check will be conducted with the Department of Justice and Federal Bureau of Investigation.

THE CITY OF BREA RECRUITS, PROMOTES, AND HIRES WITHOUT REGARD TO RACE, COLOR, RELIGION, PHYSICAL DISABILITY OR CONDITION, GENETIC INFORMATION, SEX, SEXUAL ORIENTATION, AGE OR NATIONAL ORIGIN, EXCEPT IN THOSE SPECIFIC INSTANCES WHEREBY A BONA FIDE OCCUPATIONAL QUALIFICATION DEMANDS OTHERWISE. THE CITY OF BREA HIRES ONLY UNITED STATES CITIZENS OR LAWFULLY AUTHORIZED ALIENS.

The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.