Permit Specialist (Residential HVAC & Plumbing)

Elite Heating and Air Inc; South Bradenton (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Training & onboarding

Career growth

Cross-functional exposure

Team culture

Job summary

Elite Heating, Air & Plumbing is seeking a detail-oriented Permit Specialist to coordinate residential HVAC and plumbing permits, ensuring timely submissions and compliance. You will collaborate with managers, installation teams, and local municipalities to maintain accurate documentation and support project timelines.

The role emphasizes organization, multi-tasking, professional communication, and learning permitting systems to drive successful outcomes and customer satisfaction.

Qualifications

• Highly organized and detail-oriented professional with strong customer service focus.
• Able to learn permitting systems and municipal processes quickly.
• Experience collaborating across multiple departments and with external agencies.

Responsibilities

• Coordinate permit applications for residential HVAC and plumbing projects.
• Maintain relationships with local municipalities and internal teams.
• Ensure permit documentation is complete, accurate, and submitted on time.
• Track permit statuses and provide timely updates to project teams.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Interdepartmental collaboration

Administrative software

Permitting systems

Professional appearance

Self-motivated

Job description

Permit Specialist (Residential HVAC & Plumbing)

Build Your Career with a Growing Home Services Leader

Are you highly organized, detail-oriented, and passionate about customer service? Looking to grow your career with a company that values its employees and provides opportunities for professional development? Join Elite Heating, Air & Plumbing and discover why so many employees and customers choose us.

Who We Are

For more than 30 years, Elite Heating, Air & Plumbing has been a trusted leader in residential plumbing, heating, and air conditioning services. Our reputation is built on exceptional customer care, technical expertise, and a people-first culture.

Our employees are the foundation of our success. We are committed to providing the training, support, and opportunities needed to help team members grow professionally and personally. At Elite, we believe that happy employees create happy customers.

What You'll Do

As a Permit Specialist, you will play a critical role in supporting our HVAC and Plumbing operations by coordinating permits, ensuring compliance, and maintaining strong relationships with local municipalities and internal departments.

Key Responsibilities

• Collaborate with Managers, Permit Coordinators, and Installation Teams to learn workflows, processes, and industry best practices
• Manage and track residential HVAC and plumbing permit applications
• Develop proficiency with permitting systems, municipal requirements, and company procedures
• Build and maintain positive relationships with local building departments and permitting agencies
• Ensure permit documentation is complete, accurate, and submitted on time
• Follow up on permit requests and active cases to keep projects moving forward efficiently
• Document permit status updates and communicate progress with internal teams
• Gather, organize, and submit paperwork required by local municipalities
• Coordinate with multiple departments to facilitate smooth project execution
• Retrieve approved permits within designated turnaround times
• Assist with permit packet preparation, delivery, mailing, and tracking
• Maintain accurate job records and documentation
• Process and track permit-related expenses in accordance with company accounting procedures
• Represent the company professionally in all interactions with customers, municipalities, and employees

What We're Looking For

Required Skills & Qualifications

• Strong organizational and time-management skills
• Excellent attention to detail and ability to manage multiple tasks simultaneously
• Professional communication and interpersonal skills
• Ability to work effectively across multiple departments
• Strong problem-solving abilities and willingness to learn
• Proficiency with computers and administrative software programs
• Ability to quickly learn permitting systems and municipal processes
• Professional appearance and positive attitude
• Self-motivated, dependable, and accountable

Preferred Qualifications

• Experience in permitting, construction administration, HVAC, plumbing, or related industries
• Knowledge of local permitting and municipal approval processes
• Experience with data entry, records management, or project coordination
• Familiarity with Accounts Payable processes and expense reporting

Why Join Elite?

Professional Growth & Development

• Comprehensive training and onboarding
• Opportunities to learn residential HVAC and plumbing operations
• Career advancement opportunities within a growing organization
• Exposure to multiple areas of the business

Positive Work Environment

• Supportive, team-oriented culture
• Opportunities to contribute ideas and process improvements
• Leadership committed to employee development and success

Stability & Opportunity

• Join a respected company with over 30 years of success
• Be part of a growing organization with long-term career opportunities
• Play an important role supporting the customer experience and operational success