Permit Coordinator

Creative Solutions Services, LLC; Oakland (CA); Hybrid; USD 62,000 - 68,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401k Retirement Fund

Job summary

GTT is seeking a Permit Coordinator in Oakland, CA, to manage HAZMAT-related permit renewals and related Air and Water Quality tasks. You will report to the Manager, HAZMAT Program, with dotted-line reporting to other program managers as needed.

The role focuses on permit coordination (about 1,000 permits), mail management in-office 2–4 days weekly, and compliance obligations. Strong communication and administrative skills are essential.

Qualifications

• Verbal and written communication with internal and external stakeholders.
• General administrative skills: fee payment, tracking, records management, prioritizing work, nimbleness.

Responsibilities

• Permit Coordination (75% of workload): Manage approximately 1,000 permits/registrations issued by state and local agencies, including CUPA permits, Fire Department permits, spill invoices, and other HAZMAT and Water Quality permits.
• Process permit fee payments in online payment system.
• Respond to Environmental Field Specialist (EFS) queries regarding permit status.
• Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff, and review of online agency compliance systems.
• Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments.
• Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite.
• Develop permit invoice dashboard to track expected permit invoice due dates.
• Proactively reach out to regulatory agency staff for late invoices.
• Mail Management (15%): Travel to the San Ramon office 2–4 days a week to retrieve and scan incoming mail; prepare and send outgoing mail via US Government Client, UPS, or Pony Express.
• Significant Compliance Obligations (less than 5%): Coordinate the annual payment of critical CDTFA tax payment for Hazardous Substance Environmental Fee and Hazardous Waste Generator Fee.
• Special Projects Support (5%): Provide general support for special projects/training; backup for air quality/water quality permit tasks.

Skills

Communication

Administrative skills

Tools

Salesforce

SAP

Microsoft Office

Job description

Permit Coordinator

Location: Oakland, CA

Onsite Flexibility: Hybrid — minimum 2 days onsite at Oakland Office, up to 4 days per week depending on business need

Contract Details

• Position Type: Contract
• Contract Duration: 23 months
• Pay Rate: $45.00–$49.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This position manages HAZMAT compliance permit renewals, with backup responsibilities for Air and Water Quality tasks. The Permit Coordinator reports directly to the Manager, HAZMAT Program and may carry dotted-line reporting to Managers in other supported programs.

Key Responsibilities

Permit Coordination (75% of workload)

• Manage approximately 1,000 permits/registrations issued by state and local agencies, including:

• CUPA permits
• Fire Department permits
• Spill emergency response invoices
• Other HAZMAT and Water Quality permits, registrations, or invoices as needed

• Process permit fee payments in online payment system.
• Respond to Environmental Field Specialist (EFS) queries regarding permit status.
• Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff, and review of online agency compliance systems.
• Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments.
• Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite.
• Develop permit invoice dashboard to track expected permit invoice due dates.
• Proactively reach out to regulatory agency staff for late invoices.

Mail Management (15% of workload)

• Travel to the San Ramon office 2–4 days a week to retrieve and scan incoming mail for all permit programs.
• Prepare and send outgoing mail via US Government Client, UPS, or Pony Express (intracompany service) as needed.

Significant Compliance Obligations (less than 5% of workload)

• Coordinate the annual payment of critical CDTFA tax payment for Hazardous Substance Environmental Fee and Hazardous Waste Generator Fee.

Special Projects Support (5% of workload)

• Provide general support for special projects/training on an as-needed basis.
• Backup for air quality/water quality permit tasks on an as-needed basis.

Required Skills

• Communication skills — verbal and written — with internal and external stakeholders
• General administrative skills: fee payment, tracking, records management, prioritizing work, nimbleness

Preferred Skills

• Proficiency using Salesforce, SAP, and/or Microsoft tools

Work Environment / Physical Requirements

• Role requires travel to the San Ramon office 2–4 days per week to retrieve and scan incoming mail.
• Client laptop, monitor, and cellphone will be provided. Personal or supplier devices may not be used at the start of assignment. Any additional equipment needed is the supplier's responsibility.

Important Notes

• Local candidates only.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-11175

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