Permit Clerk

City of Dayton; Dayton, Northern (OH, KY); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Dayton is seeking a Civil Service Clerk to support the examination process for permits and inspections at the Dayton office. The role involves interviewing applicants, issuing permits for mechanical work, and ensuring accurate fee processing and record keeping.

Ideal candidates will have a high school diploma or GED with clerical experience related to engineering or construction technology, plus a valid driver’s license. Background and drug screening are required.

Qualifications

• High school diploma (or GED) and 2 years of clerical experience related to engineering/construction technology or code enforcement.
• One year of college coursework in engineering, construction technology, or related science may substitute for one year of experience.
• Must possess a valid driver’s license at time of appointment and maintain thereafter.
• Background check and drug screening are required prior to employment.

Responsibilities

• Perform clerical and administrative duties requiring judgment.
• Interview applicants to determine scope of proposed work and approve/issue permits for mechanical work, minor construction, alterations and repairs.
• Provide permit information and answer questions from designers, applicants and contractors.
• Verify cost estimates, compute permit fees, process submitted plans and complete permit applications.
• Maintain inspection scheduling records, coordinate with inspectors in the field, and prepare reports for inspectors and manager.

Skills

Interviewing

Clerical skills

Judgment

Communication

Education

High school diploma or GED

2 years clerical experience in engineering/construction tech or code enforcement

One year of college coursework in engineering/construction-related science may substitute

Job description

Examination Date

Week of September 14, 2026 Civil Service Board Office� 371 West Second Street, Lower Level� Dayton, Ohio 45402� *Certified candidates will be sent an email containing specific exam details at a later date.

Responsibilities

Responsible for the performance of various clerical and administrative duties requiring the use of considerable judgment skills. Interviews applicants to determine scope of proposed work; approves and issues permits for mechanical work, minor construction, alteration and repairs of structures. Provides permit information and answers questions from designers, applicants and contractors. Verifies cost estimates, computes permit fees, processes submitted plans, and completes permit applications. Maintains inspection scheduling records, coordinates with inspectors in the field, and prepares reports and schedules for inspectors and manager.

Minimum Qualifications

Graduation from high school (or G.E.D.)�AND must have 2 years of clerical experience related to engineering or construction technology (engineering, construction, or architectural operation) or code enforcement work.��

One year of college level course work in engineering, construction technology, or any construction related science may be substituted for one year of experience.

License Requirements

Must possess a valid driver’s license at time of appointment and maintain thereafter as a term and condition of continued employment.

Promotional Qualifications

Must be a full-time permanent or part-time permanent employee in pay grade 112 (Wage) or below, pay grade 21 (Clerical) or below, or equivalent, and been employed for 6 consecutive months by the City of Dayton in a classified Civil Service position. Identical scores will be broken by (1) seniority and (2) random selection method.

Open Competitive Applicants

Final appointment is contingent upon the applicant passing a job-related medical examination and providing documentary evidence of Employment Authorization and Identity. Identical scores will be broken by a random selection method.

Notes

Examination dates and times are subject to change. Calculators will be provided for the Civil Service examination. Applicants appearing on the Promotional eligible list shall be considered for appointment prior to those on the Open Competitive list. Applicants are responsible for providing all necessary employment dates, experience, training, or any other requirements as stated in the Exam Announcement, in order for their application to be considered for certification and admittance to the examination process.

Background Check

A background investigation is required prior to employment. All candidates must pass any level of background investigation applicable to the position, including current city employees seeking transfer, promotion, demotion, etc. into a classified position.

Drug and Nicotine Testing

Final appointment is contingent upon the applicant passing a drug screen. Applicants offered employment with the City will be required to pass a nicotine screening. Newly hired employees must remain tobacco and nicotine free as a condition of continued employment. The Tobacco and Nicotine Free Hiring Policy does not apply to current City employees.