Permit and Insurance Coordinator (Russian is a plus)

PNK Group USA; New York (NY); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

401(k)

Paid Time Off

Job summary

PNK Group in New York is seeking a Permit & Insurance Coordinator to support construction projects by coordinating permit applications, inspections, and insurance documentation while ensuring compliance with local, state, and project requirements.

This role keeps projects on schedule by maintaining clear communication with project teams, government agencies, inspectors, insurers, and regulatory authorities; requires strong organizational skills and travel as needed.

Qualifications

• Experience coordinating permits, inspections, or project documentation preferred.
• Construction industry experience is a plus.
• Knowledge of construction permitting processes and regulatory compliance is a plus.
• Familiarity with COIs and construction insurance documentation is a plus.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.

Responsibilities

• Coordinate permit applications and regulatory approvals required for construction projects.
• Prepare, submit, and track permit documentation.
• Communicate with city, county, state, and other regulatory agencies throughout the permitting process.
• Receive review comments, coordinate revisions with the project team, and resubmit documentation when required.
• Ensure permits are obtained in accordance with project schedules.
• Schedule and coordinate required project inspections.
• Communicate with inspectors and regulatory authorities regarding inspection requirements.
• Track inspection results and coordinate corrective actions with project teams.
• Arrange re-inspections after deficiencies have been addressed.
• Obtain Temporary Certificates of Occupancy (TCO), COs, and other required approvals.
• Prepare documentation required for construction insurance policies.
• Coordinate with insurance brokers and insurance carriers.
• Review and verify COIs.
• Ensure insurance documentation complies with contract and project requirements.
• Monitor policy expirations and coordinate timely renewals.
• Coordinate documentation between regulatory agencies, architects, engineers, contractors, project managers, and insurance providers.
• Keep Project Managers informed regarding permit status, inspections, and insurance documentation.
• Travel within the United States as required to submit documentation, attend inspections, and coordinate with regulatory agencies.

Skills

Permit coordination

Regulatory compliance

Microsoft Office

Organization

Education

High school diploma

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Location: 17 State Street, New York, NY 10004

Company: PNK Group

Pay: around $60,000 per year depending on the experience

About Us

PNK Group is a vertically integrated engineering, development, and construction company specializing in industrial facilities across the United States. We design, manufacture, and construct our own buildings while maintaining multiple operational facilities nationwide.

We are seeking a Permit & Insurance Coordinator to support construction projects by coordinating permit applications, inspections, and insurance documentation while ensuring compliance with local, state, and project requirements. This role plays a key part in keeping construction projects legally compliant and on schedule by maintaining accurate communication between project teams, government agencies, inspectors, insurance providers, and regulatory authorities.

Key Responsibilities

• Coordinate permit applications and regulatory approvals required for construction projects.
• Prepare, submit, and track permit documentation.
• Communicate with city, county, state, and other regulatory agencies throughout the permitting process.
• Receive review comments, coordinate revisions with the project team, and resubmit documentation when required.
• Ensure permits are obtained in accordance with project schedules.
• Schedule and coordinate required project inspections.
• Communicate with inspectors and regulatory authorities regarding inspection requirements.
• Track inspection results and coordinate corrective actions with project teams.
• Arrange re-inspections after deficiencies have been addressed.
• Obtain Temporary Certificates of Occupancy (TCO), Certificates of Occupancy (CO), and other required approvals.
• Prepare documentation required for construction insurance policies.
• Coordinate with insurance brokers and insurance carriers.
• Review and verify Certificates of Insurance (COIs).
• Ensure insurance documentation complies with contract and project requirements.
• Monitor policy expirations and coordinate timely renewals.
• Coordinate documentation between regulatory agencies, architects, engineers, contractors, project managers, and insurance providers.
• Keep Project Managers informed regarding permit status, inspections, and insurance documentation.
• Travel within the United States as required to submit documentation, attend inspections, and coordinate with regulatory agencies.
• Perform additional administrative and project coordination duties as assigned.

Minimum Qualifications

Education

High school diploma or Associate’s degree required; Bachelor’s degree preferred.

Professional Skills

• Experience coordinating permits, inspections, or project documentation preferred.
• Construction industry experience is a plus.
• Knowledge of construction permitting processes and regulatory compliance is a plus.
• Familiarity with Certificates of Insurance (COIs) and construction insurance documentation is a plus.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational and document management skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Excellent written and verbal communication skills.
• Ability and willingness to travel as required.

Personal Qualities

• Strong attention to detail.
• High level of responsibility and accountability.
• Excellent organizational and systematic thinking skills.
• Ability to quickly learn new processes and adapt to changing priorities.
• Strong time management and prioritization skills.
• Excellent communication and interpersonal skills.
• Self-motivated, proactive, and able to work independently.
• Reliable, accurate, and committed to meeting deadlines.

Competitive Pay: around $60,000 per year depending on the experience

401(k)

Paid Time Off

Schedule

Monday–Friday

9:00 AM – 5:00 PM