Performing Arts - Part Time Administrative Assistant

Sylvania; Fishers (IN); On-site; USD 30,000 - 45,000; Full time

Job summary

Sylvania is looking for an Administrative Assistant for Hamilton Southeastern High School in Fishers, Indiana. The role involves ensuring the smooth operation of the school office, greeting visitors, managing records, and assisting faculty.

Key qualifications include excellent communication skills, data entry experience, and a high school diploma. The ideal candidate will support the principal and collaborate with staff to maintain a positive school environment.

Qualifications

• Excellent communication skills required.
• Experience with data entry and computers is essential.
• High school diploma required, college work in a related field is a plus.

Responsibilities

• Maintain records in Skyward and fill homework requests.
• Greet parents and guests in a friendly manner.
• Handle phone calls, messages, and direct calls.
• Enroll new students and maintain student records.

Skills

Excellent communication skills

Excellent computer and data entry skills

Experience working with the public

Education

High school diploma

College work in a related field

Job description

Administrator: Stacey Brown
Assistant Principal at Hamilton southeastern High School

Job Description

Administrative Assistant – High School (9‑12)

Qualifications

• Excellent communication skills
• Excellent computer and data entry skills
• Experience working with the public
• High school diploma (college work in a related field, a plus)

Job Goal

To assure smooth and efficient operation of the school office

Reports to

Principal

Performance Responsibilities

• Data input and maintain records in Skyward.
• Fill homework requests.
• Distribute and monitor completion of Prearranged Absence Forms.
• Answer telephone, take messages and direct calls as needed.
• Greet parents and other guests in a friendly manner.
• Monitor building visitors, sign‑in sheets and distribution of name tags.
• Assist faculty.
• Fill in for nurse as needed.
• Sign and document bus notes.
• Watch unruly children in the office or detention room until teacher or administrator is available.
• Dismiss students leaving early from school.
• Monitor bus radio and weather radio.
• Attend Kindergarten Roundup.
• Attend Meet the Teacher Night.
• Take daily attendance and keep attendance records.
• Make phone calls on student absences that were not called in.
• Enroll new students, obtain pertinent paperwork (birth certificate, immunizations, special concerns, etc.) and make up new student folders.
• Receive and send new student information to teachers and Director of Transportation.
• Maintain and route student permanent records.
• Complete required attendance reports: ADA, ADM, Prime Time, Racial/Ethnic and Language/Minority.
• Schedule students, update and maintain class lists.
• Prepare and print scan sheets and report cards.
• Print and monitor return of Student Profile sheets.
• Compile honor roll lists and send to local newspaper.
• Sort and distribute inter‑school mail in a timely fashion.
• Sort and distribute mail from post office in a timely fashion.
• Schedule substitutes for pre‑arranged absences and enter on substitute calendar.
• Complete and file required paperwork for substitute teachers and teacher absences.
• Prepare weekly newsletter.
• Maintain School Activity and Corporation calendars.
• Coordinate telephone maintenance and repair and voicemail setup.
• Distribute information that needs to go to the classrooms.
• Collect and record field trip payments and receipt of related permission slips.
• Distribute club information, make club assignments and compile club lists.
• Maintain Suggestion Box on a weekly basis.
• Monitor and route volunteer background check applications.
• Perform various tasks as requested by the principal.

Personal and Professional Responsibilities

• Nurture a positive relationship with super‑ordinates, subordinates and peers.
• Demonstrate respect for super‑ordinates, subordinates and peers.
• Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player.
• Demonstrate ability to deal with sensitive issues in a tactful and professional manner.
• Address concerns and offer suggestions in an appropriate and confidential manner.