People Team - Recruiting Specialist

Magnolia; Waco (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Magnolia is seeking a Recruiting Specialist to drive full-cycle recruiting for an assigned portfolio, from sourcing through offer acceptance. You will partner with hiring managers and the People Team to understand staffing needs and deliver a values-driven candidate experience.

You will manage the ATS, coordinate interviews, extend offers, and participate in hiring events. This role is based at Magnolia Headquarters in Waco, TX, reporting to the Recruiting Manager, with no supervisory

Qualifications

• Bachelor’s degree from a four-year college or university preferred.
• 2–4 years of related recruiting experience.
• Experience with applicant tracking systems and hiring processes.

Responsibilities

• Confer with managers and People Team leadership to identify personnel needs.
• Partner with hiring managers to build role profiles, define candidate criteria, and set timelines.
• Ensure compliance with employment laws and hiring policies within budget.
• Review applications and conduct initial phone screens for qualifications and culture fit.
• Maintain ATS with candidate information and status changes (Greenhouse preferred).
• Create job postings and market to potential candidates.
• Assist with documentation of internal hiring and transfer processes.
• Extend offers and negotiate terms with Recruiting Manager as needed.
• Represent Magnolia at job fairs and hiring events.
• Plan, coordinate, and execute hiring events for frontline units.
• Arrange on-site visit schedules and host candidates.
• Perform reference and background checks and organize pre-arrival onboarding.

Skills

Full-cycle recruiting

Candidate screening

Interview coordination

Stakeholder management

ATS management

Microsoft Office

HRIS systems

Communication

Teamwork

Education

Bachelor's degree

Tools

Greenhouse ATS

MS Office

HRIS

Job description

SUMMARY

At Magnolia, the Recruiting Specialist is responsible for managing full-cycle recruiting for an assigned portfolio of roles, from initial sourcing through offer acceptance, ensuring a consistent, values-driven candidate experience at every stage. This position partners closely with hiring managers to understand staffing needs and works cross-functionally with the broader People Team to support Magnolia's talent strategy. This position works from Magnolia Headquarters in Waco, Texas, reports to the Recruiting Manager, and has no supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Confer with managers and People Team leadership to identify personnel needs
• Partner with hiring managers to build role profiles, define candidate criteria, and set realistic hiring timelines
• Ensure compliance with employment laws, Magnolia's hiring policies, and is within budget allocation throughout the recruiting process
• Review applications and conduct initial phone screens to assess candidate qualifications, culture fit, and compensation expectations
• Maintain and update applicant tracking system (ATS) with candidate information and status changes (Greenhouse preferred)*
• Create job postings and utilize online resources to market to potential candidates
• Assist in maintaining accurate documentation of internal hiring and transfer processes*
• Extend verbal and written offers, and negotiate terms in partnership with the Recruiting Manager as needed
• Represent Magnolia at job fairs and hiring events
• Assist with the planning, coordination, and execution of hiring events for frontline business units ensuring alignment with recruitment goals and workforce needs
• Arrange on site visit schedule and host candidates
• Perform reference and background checks on applicants and organize the pre-arrival onboarding process*
• Extend verbal and written offers, create candidate packets, and negotiate terms in partnership with the Recruiting Manager as needed
• Serve as the main point of contact for candidates throughout the interview process, ensuring timely and professional communication*
• Perform other duties as assigned
• Metrics evaluated on Performance Review

COMPETENCIES

• Teamwork: Contribute to a team environment supporting diversity, equity, inclusion, and belonging. Work effectively with others, be a team player and contribute toward team goals.
• Critical Thinking: Identify and communicate challenges in day-to-day activities. Ability to analyze data, trends, and patterns.
• Expertise: Eye for detail, accuracy, and complete all tasks in a timely manner. Possess knowledge and skills related to specific area(s) and specialized tools and techniques relevant to specialization.
• Communication: Actively engage in listening to teammates and guests and be open to feedback from guests, peers, and management.
• Guest Focus: Ability to proactively understand and meet guest needs, ensuring a personalized and guest-centric experience.
• Strategy and Goal Setting: Approach change with positivity and curiosity. Know your role in achieving team goals.
• Hard skills: Proficiency in Microsoft Office Suite required. Proficiency in HRIS systems preferred.

ELIGIBILITY QUALIFICATIONS

• Bachelor’s degree from a 4-year college or university preferred
• 2-4 years of related work experience OR an equivalent combination of education and experience preferred

PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to sit; use hands and arms to reach, handle, feel; utilize fine motor dexterity of fingers; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is frequently required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

ACKNOWLEDGEMENTS

Magnolia is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

This job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.